School Building Facilities and Maintenance Special Committee — Agenda, Feb 1, 2023

City of Somerville, Massachusetts School Building Facilities and Maintenance Special Committee Regular Meeting Agenda Virtual 6:00 PM Wednesday, February 1, 2023 (Posted online: 1/27/23 at 2:00 PM) Joint Meeting with the School Department. Pursuant to Chapter 107 of the Acts of 2022, this meeting of a City Council Committee will be conducted via remote participation. We will post an audio recording, audio-video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Somerville website and local cable access government channels. Copy & paste the following link into your internet browser to view this meeting live: https://attendee.gotowebinar.com/register/7216283258313523037 Roll Call 1. Committee Minutes (ID # 22-1700) Approved: Approval of the School Building Facilities and Maintenance Special Committee Minutes of September 28, 2022. 2. Committee Minutes (ID # 22-1898) Approved: Approval of the School Building Facilities and Maintenance Committee Minutes of October 26, 2022. Feasibility Study 3. Order (ID # 22-1528) Sent for Discussion: By Councilor Gomez Mouakad and Councilor Strezo That the Director of Infrastructure and Asset Management provide an update on the status of the School Building Systems Feasibility Study. 4. Order (ID # 22-1527) Sent for Discussion: By Councilor Gomez Mouakad and Councilor Strezo That the Director of Infrastructure and Asset Management provide an update on the status of the School Building Feasibility Study. 5. Order (ID # 22-1121) Sent for Discussion: By Councilor Gomez Mouakad That the Director of Infrastructure and Asset Management report on the status of the 1895 building. Page 1 of 3

School Building Facilities and Maintenance Special Committee Regular Meeting Agenda February 1, 2023 Maintenance 6. Order (ID # 22-1927) Sent for Discussion: By Councilor McLaughlin and Councilor Gomez Mouakad That the Commissioner of Public Works provide the current noise readings of the mechanical systems on the roof of the East Somerville Community School and verify that they are in compliance with Noise Control Ordinance regulations. 7. Order (ID # 22-1715) Approved: By Councilor Gomez Mouakad That the Director of Infrastructure and Asset Management and the Commissioner of Public Works provide an update on preventive maintenance plans for all school buildings. 8. Order (ID # 22-1716) Approved: By Councilor Gomez Mouakad That the Commissioner of Public Works and the Chief Information Officer provide an update on ongoing issues with Wi-Fi services for all schools. 9. Order (ID # 22-1417) Sent for Discussion: By Councilor Gomez Mouakad That the Commissioner of Public Works provide quarterly reports to the School Building Facilities and Maintenance Special Committee on any major repairs and 311 work orders in school buildings. 10. Order (ID # 22-1418) Approved: By Councilor Gomez Mouakad and Councilor McLaughlin That the Commissioner of Public Works report on planned repairs for the East Somerville Community School facade failures. 11. Order (ID # 22-0186) Approved: By Councilor Gomez Mouakad, Councilor Davis, Councilor Wilson, Councilor Clingan and Councilor Kelly That the Commissioner of Public Works report on all school building deferred maintenance projects completed following the ventilation system assessment, proposed completion dates, and strategies to assess needs for future deferred maintenance projects. 12. Resolution (ID # 22-1116) Sent for Discussion: By Councilor Scott, Councilor Clingan, Councilor Wilson, Councilor Burnley Jr. and Councilor Davis That the Administration respond to educator and parent concerns regarding building maintenance and capital improvements for the Winter Hill School. Page 2 of 3

School Building Facilities and Maintenance Special Committee Regular Meeting Agenda February 1, 2023 13. Order (ID # 23-0144) Sent for Discussion: By Councilor Gomez Mouakad and Councilor Wilson That the Director of Infrastructure and Asset Management provide an update on issues with the High School Field House track flooring material and bleachers. 14. Order (ID # 23-0145) Sent for Discussion: By Councilor Gomez Mouakad That the Director of Public Space and Urban Forestry and the Director of Infrastructure and Asset Management explain the selections of surface materials for school parks and playgrounds. 15. Order (ID # 23-0146) Sent for Discussion: By Councilor Gomez Mouakad That the Director of Infrastructure and Asset Management provide an update on the status of the Cummings School, and the potential for future occupancies and uses. Page 3 of 3