School Building Facilities and Maintenance Special Committee — Agenda, Jun 28, 2023

City of Somerville, Massachusetts School Building Facilities and Maintenance Special Committee Regular Meeting Agenda Virtual 6:30 PM Wednesday, June 28, 2023 https://us02web.zoom.us/j/89024863631 Joint Meeting with the School Committee's Finance and Facilities Subcommittee. (Posted online: 6/15/23 at 8:00 AM) Original (Posted online: 6/28/23 at 8:00 AM) Revised Pursuant to Chapter 2 of the Acts of 2023, this meeting of a City Council Committee will be conducted via remote participation. We will post an audio recording, audio-video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Somerville website and local cable access government channels. Copy & paste the following link into your internet browser to view this meeting live: https://us02web.zoom.us/j/89024863631 Roll Call 1. Committee Minutes (ID # 23-0723) Approval Review: Approval of the Minutes of the School Building Facilities and Maintenance Special Committee Joint Meeting of May 1, 2023. 2. Resolution (ID # 23-0972) Sent for Discussion: By Councilor Clingan, Councilor Burnley Jr., Councilor Davis, Councilor Ewen-Campen, Councilor Gomez Mouakad, Councilor McLaughlin, Councilor Pineda Neufeld, Councilor Scott, Councilor Strezo and Councilor Wilson That the Administration expedite the planning, design and construction of the Winter Hill Community Innovation School to ensure the re-opening of said school as soon as possible. 3. Order (ID # 23-0984) Sent for Discussion: By Councilor Gomez Mouakad That the Director of Infrastructure and Asset Management and the Commissioner of Public Works present to this City Council, the building failures that took place in the Winter Hill Community Innovation School and a plan for assessing those failures. Page 1 of 3

School Building Facilities and Maintenance Special Committee Regular Meeting Agenda June 28, 2023 4. Order (ID # 23-0985) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Director of Infrastructure and Asset Management dedicate full time staff and/or create new position(s) to the planning, design and construction process for the Winter Hill Community Innovation School and the Benjamin Brown School and include this position in the FY 2024 budget. 5. Order (ID # 23-0986) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Director of Infrastructure and Asset Management work with the School Department to create milestones for the academic programming needed for the planning and design of a new school building or for retrofitting an existing school building, and create a parallel collaboration program, meeting weekly or bi-weekly, to move this work forward. 6. Order (ID # 23-0987) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Director of Infrastructure and Asset Management explain what Request for Proposals (RFP) will be necessary for consultant services for planning and architectural services for any future school building programming and planning, and expedite those RFPs. 7. Resolution (ID # 23-0988) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Administration work with the School Department to develop emergency plans for at-risk school relocation including, but not limited to, the Winter Hill Community Innovation School and the Benjamin Brown School. 8. Resolution (ID # 23-0989) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Administration create a permanent staff position for a Superintendent of School Buildings within the Department of Public Works to oversee all maintenance, repairs and assessments of school buildings, and include this position in the FY 2024 Budget. Page 2 of 3

School Building Facilities and Maintenance Special Committee Regular Meeting Agenda June 28, 2023 9. Resolution (ID # 23-0990) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Administration evaluate the need to create permanent staff positions within the Department of Public Works for school buildings that address the highest needs of our school buildings including, but not limited to: mechanical systems, plumbing systems, fire alarm and electrical systems and exterior envelope and structural systems. 10. Resolution (ID # 23-0991) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Administration include in the FY 2024 budget, $150,000 for an exterior envelope consultant to assess ongoing leaks in school buildings. 11. Resolution (ID # 23-0992) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Administration develop a five-year assessment plan for school building systems and structures for all schools over five years old, to ensure proper funding is in place for capital repairs and to ensure the safety and undisrupted operation of schools. 12. Resolution (ID # 23-0993) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Administration publish yearly on the city website, a list of ongoing school repairs and improvements, similar to that posted by Chelsea Public Schools, and provide a yearly report to the City Council of such repairs and improvements before and after completion. Page 3 of 3