School Building Facilities and Maintenance Special Committee — Agenda, Nov 29, 2023

City of Somerville, Massachusetts School Building Facilities and Maintenance Special Committee Regular Meeting Agenda Virtual 6:00 PM Wednesday, November 29, 2023 https://us02web.zoom.us/webinar/register/WN_8az6kSdmS0u-4JNn0pEeag (Posted online: 11/23/23 at 7:30 AM) Pursuant to Chapter 2 of the Acts of 2023, this meeting of a City Council Committee will be conducted via remote participation. We will post an audio recording, audio-video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Somerville website and local cable access government channels. Copy & paste the following link into your internet browser to view this meeting live: https://us02web.zoom.us/webinar/register/WN_8az6kSdmS0u-4JNn0pEeag Individuals with disabilities who need auxiliary aids and services for effective communication (i.e. CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact Adrienne Pomeroy in advance, at [phone removed] x2059 or ada@somervillema.gov. Roll Call 1. Committee Minutes (ID # 23-1513) Approval Review: Approval of the Minutes of the School Building Facilities and Maintenance Special Committee Meeting of October 4, 2023. School Building - Feasibility Study 2. Order (ID # 22-1528) Sent for Discussion: By Councilor Gomez Mouakad and Councilor Strezo That the Director of Infrastructure and Asset Management provide an update on the status of the School Building Systems Feasibility Study. Page 1 of 3

School Building Facilities and Maintenance Special Committee Regular Meeting Agenda November 29, 2023 3. Order (ID # 23-1738) Sent for Discussion: By Councilor Gomez Mouakad and Councilor Wilson That the Director of Infrastructure and Asset Management deliver a study showing the steps to de-carbonize mechanical systems in existing school buildings as part of the Heating, Ventilation, and Air Conditioning (HVAC) Feasibility Study, and assess potential grants and funding to help accelerate this process. 4. Order (ID # 23-1739) Sent for Discussion: By Councilor Gomez Mouakad and Councilor Wilson That the Director of Infrastructure and Asset Management provide a list of schools that do not have solar panels, and a plan including potential grant and funding sources to install solar panels in those buildings following any roof repairs and replacements. 5. Order (ID # 22-1527) Sent for Discussion: By Councilor Gomez Mouakad and Councilor Strezo That the Director of Infrastructure and Asset Management provide an update on the status of the School Building Feasibility Study. 6. Order (ID # 22-1417) Sent for Discussion: By Councilor Gomez Mouakad That the Commissioner of Public Works provide quarterly reports to the School Building Facilities and Maintenance Special Committee on any major repairs and 311 work orders in school buildings. 7. Resolution (ID # 23-0988) Sent for Discussion: By Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson That the Administration work with the School Department to develop emergency plans for at-risk school relocation including, but not limited to, the Winter Hill Community Innovation School and the Benjamin Brown School. Communications 8. Order (ID # 23-1000) Sent for Discussion: By Councilor Strezo That the Director of Communications and Community Engagement create a regularly updated public-facing website dedicated to the Winter Hill Community Innovation School plan, with links to publicly filed documents. Page 2 of 3

School Building Facilities and Maintenance Special Committee Regular Meeting Agenda November 29, 2023 Other 9. Order (ID # 23-1619) Sent for Discussion: By Councilor McLaughlin and Councilor Clingan That the Director of Parks and Recreation provide an outdoor storage box at the Edgerly School for additional equipment. 10. Order (ID # 23-1594) Sent for Discussion: By Councilor Gomez Mouakad That the Director of Infrastructure and Asset Management and the Director of Finance explain to this Council the steps and processes in the School Building Master Plan for a ballot vote on Proposition 2½ in reference to funding a School Building project. 11. Resolution (ID # 23-1511) Sent for Discussion: By Councilor Strezo and Councilor Clingan That the Administration provide an update on the Edgerly building kitchen equipment, and discuss the plan to serve the Winter Hill Community Innovation School youth and future city programs. Page 3 of 3