Finance Committee — Agenda, Jan 23, 2024

City of Somerville, Massachusetts Finance Committee Regular Meeting Agenda Virtual 6:00 PM Tuesday, January 23, 2024 https://us02web.zoom.us/webinar/register/WN_hnjJNq9GS6mMhWiNvxuz5g (Posted online: 1/17/23 at 4:00PM) Pursuant to Chapter 2 of the Acts of 2023, this meeting of a City Council Committee will be conducted via remote participation. We will post an audio recording, audio-video recording, transcript, or other comprehensive record of these proceedings as soon as possible after the meeting on the City of Somerville website and local cable access government channels. Copy & paste the following link into your internet browser to view this meeting live: https://us02web.zoom.us/webinar/register/WN_hnjJNq9GS6mMhWiNvxuz5g Individuals with disabilities who need auxiliary aids and services for effective communication (i.e. CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact Adrienne Pomeroy in advance, at [phone removed] x2059 or ada@somervillema.gov. Roll Call 1. Approval of the Minutes of the Finance Committee Meeting of December 12, 2023. Appropriations 2. Mayor's Request (ID # 24-0045) Referred for Recommendation: Requesting the appropriation of $260,836.34 from the GLX Developer Contribution Fund Account for procuring an owners project representative for the 100 Chestnut Pedestrian Bridge. Contracts and Easements 3. Mayor's Request (ID # 23-1828) Referred for Recommendation: Requesting approval of a time-only contract extension of eight months with Symmes Maini & McKee Associates, Inc. for design services for the Somerville High School project. Page 1 of 4

Finance Committee Regular Meeting Agenda January 23, 2024 4. Mayor's Request (ID # 23-1829) Referred for Recommendation: Requesting approval of a time-only contract extension of eight months for PMA, LLC for Owner's Project Manager services for the Somerville High School project. 5. Mayor's Request (ID # 23-1864) Referred for Recommendation: Requesting approval of a grant of easement and maintenance agreement for US Union Square D2.1 Owner LLC for 10 Prospect Street and Somerville Avenue. 6. Mayor's Request (ID # 24-0012) Referred for Recommendation: Requesting approval of a time-only extension to the contract with WSP, Inc. for design work on the Somerville Avenue Utilities and Streetscape Improvements project. Prior-Year Invoices 7. Mayor's Request (ID # 23-1803) Referred for Recommendation: Requesting approval to pay prior year invoices totaling $13,190.05 using available funds in the Department of Public Works Moving Services Account for moving of furniture and equipment. 8. Mayor's Request (ID # 23-1847) Referred for Recommendation: Requesting approval to pay prior year invoices totaling $16,041.33 using available funds in the Department of Infrastructure & Asset Management Professional & Technical Services Account for the Asset Management Program. 9. Mayor's Request (ID # 23-1875) Referred for Recommendation: Requesting approval to pay prior year invoices totaling $420 using available funds in the Department of Public Works Fire Alarm R&M Account for alarm monitoring. 10. Mayor's Request (ID # 23-1876) Referred for Recommendation: Requesting approval to pay prior year invoices totaling $1632.31 using available funds in the Department of Public Works Roofing R&M Account for roof repairs. 11. Mayor's Request (ID # 23-1877) Referred for Recommendation: Requesting approval to pay prior year invoices totaling $325 using available funds in the Department of Public Works Towing Account for towing services. 12. Mayor's Request (ID # 23-1757) Referred for Recommendation: Requesting approval to pay prior year invoices totaling $2,833.59 using available funds in the Human Resources Department Professional & Technical Services Account for investigative services. Page 2 of 4

Finance Committee Regular Meeting Agenda January 23, 2024 13. Mayor's Request (ID # 23-1772) Referred for Recommendation: Requesting approval to pay prior year invoices totaling $1,175.32 using available funds in the Parks and Recreation Professional & Technical Services Account for online payment services. 14. Mayor's Request (ID # 24-0011) Referred for Recommendation: Requesting approval to pay prior year invoices totaling $28.75 using available funds in the Human Resources Department Wellness Account for an employee Weight Watchers wellness benefit. Grant Acceptances 15. Mayor's Request (ID # 23-1846) Referred for Recommendation: Requesting approval to accept and expend a $135,000 grant with no new match required, from the Executive Office of Administration and Finance for the implementation of a records management system. 16. Mayor's Request (ID # 24-0035) Referred for Recommendation: Requesting approval to accept and expend a $91,211.79 grant with no new match required, from the Massachusetts Executive Office of Public Safety and Security to the Fire Department for staffing costs. 17. Mayor's Request (ID # 23-1840) Referred for Recommendation: Requesting acceptance of, and approval to expend, a $48,529.99 grant with no new match required, from the Boston's Mayor's Office of Emergency Management to the Police Department for installation of access controls, card entry access, and indoor fencing. 18. Mayor's Request (ID # 23-1852) Referred for Recommendation: Requesting acceptance of, and approval to expend, a $75,000 grant with no new match required, from the Boston Mayor's Office of Emergency Management to the Police Department for Special Response Team expenditures and overtime. 19. Mayor's Request (ID # 24-0010) Referred for Recommendation: Requesting approval to accept and expend a $122,627 grant with no new match required, from Mass General Hospital/Cambridge Health Alliance to the Health and Human Services Department for recruitment and training of Community Health Workers. Page 3 of 4

Finance Committee Regular Meeting Agenda January 23, 2024 20. Mayor's Request (ID # 23-1776) Referred for Recommendation: Requesting approval to accept and expend a $37,500 grant with no new match required, from the Urban Areas Security Initiative (UASI) to the Fire Department for maritime related training and equipment. 21. Mayor's Request (ID # 23-1777) Referred for Recommendation: Requesting approval to accept and expend a $15,000 grant with no new match required, from New England Foundation for the Arts (NEFA) to the Arts Council for training and funding for a public art project. 22. Mayor's Request (ID # 24-0015) Referred for Recommendation: Requesting approval to accept and expend a $3,600 grant with no new match required, from Massachusetts Councils on Aging to the Council on Aging for the Somerville Memory Cafe. 23. Mayor's Request (ID # 24-0014) Referred for Recommendation: Requesting approval to accept and expend a $76,867 grant with no new match required, from the Massachusetts Office of Elder Affairs to the Council on Aging for social, educational and physical wellness programming. 24. Mayor's Request (ID # 24-0013) Referred for Recommendation: Requesting approval to accept and expend a $3,000 grant with no new match required, from Somerville Cambridge Elder Services to the Council on Aging for senior transportation. 25. Mayor's Request (ID # 24-0036) Referred for Recommendation: Requesting approval to accept and expend a $53,200 grant with no new match required, from the Mass Cultural Council to the Arts Council for the Local Cultural Council grant program. Gift Acceptances 26. Mayor's Request (ID # 23-1848) Referred for Recommendation: Requesting approval to accept a $5,000 gift from the Cummings Foundation for the Basic Income Pilot. Page 4 of 4