Committee Report - Finance - 1-25-16 — File 200647

Finance Committee Page 1 of 5 Printed 1/28/2016 January 25, 2016 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Tony Lafuente Chair Present Maryann M. Heuston Vice Chair Present Katjana Ballantyne Ward Seven Alderman Absent Matthew McLaughlin Ward One Alderman Present William A. White Jr. Alderman At Large Present Others present: Alderman Mary Jo Rossetti, Doug Kress - HHS, Rob King - Capital Projects, Michael Glavin - OSPCD, George Proakis - OSPCD, Brad Rossen - OSPCD, Ben Summer - OSPCD, Frank Wright - Law, Eileen McGettigan - Law, Peter Forcellese, Jr., Ed Bean - Finance, Stan Koty - DPW, Charles Sillari - Clerk of Committees The meeting took place in the Aldermen’s Chamber and was called to order at 6:00 PM by Alderman Lafuente and adjourned at 6:48 PM. Document List: • DPW Bills (with 200325) • USQ Budget Data (with 200481) Approval of the December 2, 2015 Minutes RESULT: ACCEPTED 200325: Requesting approval to pay FY15 invoices from FY16 appropriations totaling $9,396.15 in the Department of Public Works. Mr. Koty provided copies of the bills and explained what they were for. RESULT: APPROVED 200455: Requesting an appropriation of $200,000 from Unreserved Fund Balance ("Free Cash") to the Law Department Legal Services Account to fund the hire of previously approved outside legal counsel.

Finance Committee Page 2 of 5 Printed 1/28/2016 Alderman White expressed concern about the hourly rates being charged and asked if a rate reduction was looked at. Mr. Wright replied that the quoted rates were the reduced rates. Alderman White requested that the item be kept in committee while the rates are negotiated and that the item be revisited in 2 weeks. RESULT: KEPT IN COMMITTEE 200456: Requesting the acceptance of a grant of $82,574 from the MA Office of Housing and Economic Development, for the Advanced Manufacturing Training Program. Mr. Summer spoke about the machinery needed and the after school program. Chairman Lafuente inquired why milling machines were needed. RESULT: APPROVED 200481: That the Director of SPCD and the Director of Finance report all expenditures for Union Square since the passage of the Union Square Redevelopment Plan, identifying those excluded and included in the Memorandum of Understanding with the Master Developer. Alderman White asked for 2 week to review the distributed information and also asked that it be emailed to all BOA members. RESULT: KEPT IN COMMITTEE 200540: Requesting authorization to borrow $700,000 in a bond, and appropriate the same amount for designer fees for the Nunziato Field Stormwater Storage Project. Mr. King discussed the need to address flooding issues and said that the funds for this item would come from the water & sewer enterprise funds. Alderman White questioned the cost and hourly rates for the design work, adding that $700,000 is high, and he asked for a copy of the design contract. Mr. King stated that 2 quotes were receive in response to the RFP and that the whole project will cost $7 million. He will supply the rates. Alderman White expressed concern about the costs of upcoming projects and requested that the City Treasurer provide a debt service analysis for everything being proposed. He also asked for an analysis of funding from the general fund. RESULT: APPROVED 200541: Requesting the acceptance of and appropriation of an additional deposit of $138,000 from US2 into the Union Square Stabilization and Revitalization Account. Ms. McGettigan explained the use for the funds and Mr. Proakis stated that the goal is to have the money available to pay consultants. RESULT: APPROVED 200542: Requesting an appropriation of $138,000 from the Union Square Stabilization and Revitalization fund for services in connection with the redevelopment of Union Square.

Finance Committee Page 3 of 5 Printed 1/28/2016 RESULT: APPROVED 200543: Requesting an appropriation of $35,000 from the 337 Broadway Stabilization fund for planning, design, and consulting costs related to the Winter Hill Plan. RESULT: APPROVED 200544: Requesting the creation of the 337 Broadway Stabilization Fund and acceptance of a mitigation payment to the fund of $35,000 from Urgent Care Centers of New England, Inc. RESULT: APPROVED 200545: Requesting the transfer of $29,082 from various Fire Department Ordinary Maintenance Accounts to the Personal Services Overtime Account. RESULT: PLACED ON FILE 200546: Requesting an appropriation of $8,250 from the Receipts Reserved for Appropriation Parking Meter Receipts Account to the Police Software Services Account to procure police detail billing software. Mr. Bean explained that he is working with the Police Department to procure software that will facilitate scheduling. RESULT: APPROVED 200547: Requesting approval to dedicate Hoyt Sullivan Playground to open space and recreational use in perpetuity. RESULT: APPROVED 200548: Requesting the acceptance of a Parkland Acquisitions and Renovations for Communities (PARC) grant of $400,000 from the Division of Conservation Services, for the renovation of Hoyt Sullivan Park. Alderman White inquired about any matching fund requirements. RESULT: APPROVED 200549: Requesting authorization for the funding necessary to complete the renovation of Hoyt Sullivan Playground, as a requirement for grant acceptance of a reimbursable PARC grant for $400,000.

Finance Committee Page 4 of 5 Printed 1/28/2016 Mr. Bean stated that this is not a general fund match and Alderman White added, (for the record), that the money is from CDBG funding the city has already received. RESULT: APPROVED 200550: Requesting the acceptance of a grant of $3,340,000 from the MA Office of Housing and Economic Development, for Union Square Utility Infrastructure Improvements. Mr. Rossen explained how the grant would be used and said that the total cost would be $40 million. There is no matching fund requirement. Alderman White requested a copy of the grant application and acceptance documents. RESULT: APPROVED 200551: Requesting the acceptance of a grant of $186,976 from the MA Office of Public Safety and Security for the Police Department, for 911 support. Alderman White asked if these funds would go into the general fund. RESULT: APPROVED 200552: Requesting the acceptance of a gift of equipment, tools, and hardware valued at approximately $130,000 from the Bonney Family, for the city's effort to be carbon neutral by 2050. RESULT: APPROVED 200553: Requesting the acceptance of a grant of $40,000 from the Dept. of Agricultural Resources, for the Arts Council's ARTfarm. The funds will be used for greenhouses and urban farming. RESULT: APPROVED 200554: Requesting the acceptance of a grant of $27,645 from Tufts University (Kresge Foundation), for the "Improving the Health of Near Highway Communities" Study. Mr. Glavin discussed the project. Alderman McLaughlin asked for contact information and a copy of the results. RESULT: APPROVED 200555: Requesting the acceptance of a grant of $15,000 from the National Endowment for the Arts, for the Arts Council's ARTfarm.

Finance Committee Page 5 of 5 Printed 1/28/2016 RESULT: APPROVED 200592: That the Director of Personnel report to this Board June's employee vacancies and all hires since then. Alderman Rossetti expressed concern about the money and the positions that are still unfilled. RESULT: KEPT IN COMMITTEE 200593: That this Board discuss the two reports received from the Fire and Police Departments of tax exempt facilities and services rendered over a two year span. Alderman Rossetti asked that the reports be amended to include addresses as well as the property owners' names and addresses. Alderman White requested a list of fines and false alarms for the properties on the list. RESULT: KEPT IN COMMITTEE 200596: Requesting the use of available funds in the Health & Human Services Salaries Account to establish the position of Community Outreach & Harm Reduction Director. Mr. Kress explained how the position will be funded and Alderman White asked how the salary would be reflected in the budget. Mr. Bean stated that the salary will be $68,973 and would be paid for through a grant. RESULT: APPROVED 200597: Requesting an extension of a contract with Honeywell for HVAC services until 2/29/16. Alderman White asked how the contract was funded. RESULT: APPROVED 200614: Submitting the FY2016-FY2025 Capital Investment Plan. Mr. Bean stated that the plan would be done by January 28th. RESULT: KEPT IN COMMITTEE