Committee Report - Finance - 4-11-16 — File 201157

Finance Committee Page 1 of 5 Printed 4/13/2016 April 11, 2016 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Tony Lafuente Chair Present Maryann M. Heuston Vice Chair Present Katjana Ballantyne Ward Seven Alderman Present Matthew McLaughlin Ward One Alderman Present William A. White Jr. Alderman At Large Present Other present: Steve MacEachern - DPW, Nancy Bacci - HHS, Eddie Nuzzo - Capital Projects, Peter Forcellese - Treasurer, Eileen McGettigan - Law, Charles Quigley - Engineering, Chief David Fallon - SPD, Michael Glavin - OSPCD, Brad Rawson - OSPCD, Alan Inacio - OSPDC, Ben Sommers - OSPCD, Glenn Ferdman - Library, Tim Snyder - Mayor’s Office, Rositha Durham - Clerk of Committees The meeting took place in the Committee Room and was called to order at 6:10 PM by Alderman Lafuente and adjourned at 7:40 PM. Document List: • Street Resurfacing (with 200898) • Debt Summary Report (with 201096) • Police Facility Study (with 201098) Approval of the March 14, 2016 Minutes RESULT: ACCEPTED 200898: Requesting authorization to borrow $3,350,000 in a bond, and appropriate the same amount, for public street and sidewalk repairs including ADA curb ramps. Mr. Quigley, Mr. MacEachern and Mr. Snyder distributed a street resurfacing program slide presentation to the committee. The slides included information about the city's history of paving and street repair programs along with cost estimates, funding sources and a 5-year plan. Also included in the presentation is a listing of backlog streets from 2013 that were not requested for

Finance Committee Page 2 of 5 Printed 4/13/2016 paving due to incomplete utility work. Alderman Heuston asked if there would be some coordination of the streets since some of the streets run off of Beacon Street and there will be detours. Alderman Ballantyne asked if there would be an opportunity to change the streets listed on the 5-year plan. RESULT: APPROVED 200899: Requesting an appropriation and authorization to borrow $175,000 in a bond for betterments and improvements to the East Broadway streetscape. Mr. Rawson said this item is a revision to a prior request. This request has been scaled down for center street median lighting canisters. RESULT: APPROVED 200900: Requesting the acceptance and appropriation of an additional $80,000 from US2 Associates into the Union Square Stabilization and Revitalization Fund. Ms. McGettigan said the funding would be used to pay outside counsel. RESULT: APPROVED 200901: Requesting an appropriation of $80,000 from the Union Square Stabilization and Revitalization Fund for services in connection with the redevelopment of Union Square. Ms. McGettigan said the funding would be used to pay outside counsel. RESULT: APPROVED 200902: Requesting the acceptance of a grant of $355,500 from the MA Office of Housing and Economic Development, for the Mass Skills Capital Grant Program. Mr. Sommer said the funds would be used to replace traditional machinery in the high school. RESULT: APPROVED 200903: Requesting the acceptance of a grant of $200,000 from the MA Office of Housing and Economic Development, for the Urban Agenda Implementation Program. Mr. Sommer said the funds would be used for a fabricated lab for high tech equipment to do product design and prototyping, helping to create new ideas. This is a pilot program that ends June 2017. There are only 1 or 2 other schools that have such a lab. RESULT: APPROVED 200904: Requesting the acceptance of a grant of $500 from Tufts Neighborhood Service

Finance Committee Page 3 of 5 Printed 4/13/2016 Fund, for the Health & Human Service's Community Conversations on race and racism. Ms. Bacci addressed this item and said that the funds would be used for the Race & Racism conversations, supplies and child care. RESULT: APPROVED 200905: Requesting the acceptance of a grant of $200 from Tufts Neighborhood Service Fund, for the Health & Human Services' Somerville Cares About Prevention social media activities. Ms. Bacci addressed this item and said that the funds would be used for supplies for young people in this group. RESULT: APPROVED 200906: Requesting a three-month extension of the contract with Bartlett Interactive, to August 31, 2016, to complete work on the redesign of the Library's website, with no additional monetary cost. RESULT: APPROVED 200984: Requesting the acceptance of a grant of $5,000 from the MA Clean Energy Center, for the Office of Sustainability and Environment's Solarize Somerville program. Mr. Snyder said that $2,500 of funds would be used marketing, mailing and postage costs for the program. RESULT: APPROVED 200985: Requesting approval for a time-only extension to October 31, 2018, for the TRC Environmental contract for the Kiley Barrel cleanup site. Mr. Inacio explained that the request is for a time extension to finish the work and that there is still approximately $340,000 remaining on the contract. RESULT: APPROVED 200986: Requesting approval for a time-only extension to July 31, 2016, for the Design Consultant contract for on-call engineering services for the East Broadway project. Mr. MacEachern said the extension of the contract would be for an independent engineer to review the work for East Broadway project. RESULT: APPROVED

Finance Committee Page 4 of 5 Printed 4/13/2016 201027: Requesting an appropriation of $200,000 from the Capital Projects Stabilization Fund for the purchase of Big Belly Trash and Recycle Units. Mr. MacEachern spoke about updating the barrels in Davis Square. Some barrels will be refurbished and redistributed throughout the city. The $200,000 will cover 43 units that include cleaning software that will help the DPW to more effectively know when the barrels need to be emptied. RESULT: APPROVED 201028: Requesting an appropriation of $100,000 from the Capital Projects Stabilization Fund for the purchase of decorative barrels and benches. Mr. MacEachern said the funds will be used to purchase more black decorative barrels. Both Aldermen Heuston and McLaughlin asked for the locations of where the barrels would be placed and Alderman McLaughlin requested that a couple of barrels be placed in the park near the Stop & Shop. RESULT: APPROVED 201029: Requesting the acceptance of a grant of $21,900 from the MA Emergency Management Agency for the Police Department to purchase of 10 Panasonic Tough Book laptops. Chief Fallon said that the IT department will match the grant. RESULT: APPROVED 201096: Requesting an appropriation and authorization to borrow $1,500,000 for Beacon Street Reconstruction Non-Participating Costs. Mr. Rawson and Mr. Snyder spoke on this item and said that $1,200,000 of the requested amount would be hard costs, e.g., customer service, police detail and engineering as part of the construction with Mass DOT. Mr. Forcellese distributed the city’s debt summary report, dated 4/11/16, in response to a question from Alderman Ballantyne. Alderman White asked Mr. Snyder for a realistic presentation on capital improvements and what it would do to the debt services. This presentation should include the work for the fire and police stations. RESULT: APPROVED 201098: Requesting an appropriation of $52,000 from the Capital Stabilization Fund to conduct a Police Department Headquarters Feasibility Study. Mr. Nuzzo, Mr. Snyder and Chief Fallon addressed this issue and said that the study is necessary to do an assessment of the building, conceptional layouts and cost estimates of what it would take to move out of the current location. Alderman Heuston spoke about a possible domino

Finance Committee Page 5 of 5 Printed 4/13/2016 effect when moving certain departments. Mr. Glavin pointed out that this is an independent study and is not site specific. Chairman Lafuente asked the Mr. Snyder if the Mayor would be making a presentation to the BOA on the Capital Improvement on Thursday, April 12th. RESULT: KEPT IN COMMITTEE