Committee Report - Finance - 5-18-16 — File 201513

Finance Committee Page 1 of 5 Printed 5/26/2016 May 18, 2016 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Tony Lafuente Chair Present Maryann M. Heuston Vice Chair Present Katjana Ballantyne Ward Seven Alderman Present Matthew McLaughlin Ward One Alderman Present William A. White Jr. Alderman At Large Present Others present: Alderman Mark Niedergang, Peter Forcellese, Jr. - Treasurer, Patrick Sullivan - SFD, Michael Glavin - OSPCD, George Proakis - OSPCD, Brad Rawson - OSPCD, Mike Feloney - OSPCD, Alan Inacio - OSPCD, Eileen McGettigan - Law, Kristen Stelljes - Community Preservation Committee, Dick Bauer - Community Preservation Committee, Ed Bean - Finance, Stan Koty - DPW Tim Snyder - Mayor’s Office, Rositha Durham - Clerk of Committees The meeting took place in the Committee Room and was called to order at 6:00 PM by Alderman Lafuente and adjourned at 7:45 PM. Document List: • Work Summary (with 201435) • Debt Summary (with 201480) • CPC Recommendations (with 201436) • Estimate (with 201340) • Land Disposition Agreement (with 200000) Approval of the April 11, 2016 Minutes RESULT: ACCEPTED Approval of the April 20, 2016 Minutes RESULT: ACCEPTED

Finance Committee Page 2 of 5 Printed 5/26/2016 201435: Requesting to appropriate $310,000 from the Water & Sewer Stabilization Fund for the replacement of Medford Street and Pearl Street sewers. Mr. Koty and Mr. Snyder spoke on the item. The bid for the project was cancelled due to the funding not being in place. The cost of the project has come down by $50k. Alderman McLaughlin asked about the time line, especially since the traffic is already bad in front of the Homan's building. The DPW will work with Traffic and Parking to assuage any traffic issues during the construction period. The plan is to start the construction on the last day of the school year. RESULT: APPROVED 201480: Requesting authorization to borrow $275,000, and appropriate that amount in a bond, for design services for the renovations of the Winter Hill Schoolyard and Nunziato Fields. Mr. Snyder and Mr. Rawson spoke about an acelerated design process including storm water for FY-17. The bid for construction will be out next winter. Youth Soccer will be displaced and will have use of another field while Nunziato Field is being renovated. The debt service plan was distributed by the Mr. Forcellese. Alderman Ballantyne asked about the time frame for the renovation of the parks. Mr. Rawson will email an anticipated construction cost of project to the aldermen. RESULT: APPROVED 201436: Requesting to appropriate $140,000 from the CPA Fund Open Space and Recreational Land Reserve for repaving the Community Path per the recommendation of the Community Preservation Committee. Mr. Stelljes, Mr. Rawson and Mr. Bauer appeared before the committee to speak about a joint request to resurface the cracked pavement on the community path. The DPW provided the specifications for the non-pervious asphalt. RESULT: APPROVED 201434: Requesting to appropriate $750,000 from the CPA Fund Open Space and Recreation Land Reserve and Undesignated CPA Fund Balance for the creation of an Open Space Land Acquisition Fund, per the recommendation of the Community Preservation Committee. Mr. Stelljes, Mr. Rawson and Mr. Bauer appeared before the committee. Alderman White requested more details regarding who would make the decision on appropriating the funds and how this would be set up. Mr. Glavin said the funds will be researched and presented to the Board of Aldermen. Mr. Rawson said a handful of projects and emerging opportunities will use vacant back lots to create outside classroom.

Finance Committee Page 3 of 5 Printed 5/26/2016 RESULT: KEPT IN COMMITTEE 201382: Requesting approval of a $3,700 grant from the MA Council on Aging for the Council on Aging's health and wellness programs. Mr. Snyder explained that the funds need to expended by June 30. No matching funds from the city are required. RESULT: APPROVED 201340: Requesting the acceptance of a grant of $33,353 from the MA Emergency Management Agency to install a generator docking station at City Hall. Mr. Koty said the city will be reimbursed by Homeland Security and that this grant does not require a match from the city. RESULT: APPROVED 201341: Requesting the acceptance of a grant of $7,237 from the MA Department of Fire Services, for the Fire Department's school education program. Chief Sullivan stated that the city has received this grant annually for the last 15 years. No matching funds from the city are required. RESULT: APPROVED 201342: Requesting the acceptance of a grant of $3,315 from the MA Department of Fire Services for the Fire Department's senior citizens education program. Chief Sullian said this is the 3rd year of the grant. The funds will be used for senior circuit on TV work with the Council on Aging. No matching funds from the city are required. RESULT: APPROVED 201339: Requesting the acceptance of a grant of $45,000 from the MA Historical Commission for the Milk Row Cemetery preservation project. Mr. Proakis and Mr. Inacio spoke on this item. The city’s matching amount is being provided from the Community Preservation Act funds RESULT: APPROVED 201439: Requesting the acceptance of a grant of $11,000 from the NEA for the Arts Council's support of dance in the community.

Finance Committee Page 4 of 5 Printed 5/26/2016 Mr. Snyder spoke about a professional dance company for Sprint 2017 and said that the city’s matching funds are already in the Professional Service budget. RESULT: APPROVED 201441: Requesting the acceptance of a grant of $3,000 from the Housing Authority, for the Arts Council's Mystic Mural program. Mr. Snyder said that this grant would be used for summer youth program. RESULT: APPROVED 201443: Requesting the acceptance of a grant of $2,000 from the Eastern Bank Foundation, for the Arts Council's Art in the Garden program. Mr. Snyder said the funds will be used to help youths aged 7-11. No matching funds from the city are required. RESULT: APPROVED 201442: Requesting the acceptance of a gift of $2,500 from Middlesex Federal for the Libraries' purchase of children's books. Mr. Snyder spoke on the item. No matching funds from the city are required. RESULT: APPROVED 201440: Requesting the acceptance of a grant of $5,600 from the MA Dept. of Housing and Community Development, for the Continuum of Care Homeless Youth Count. Mr. Feloney spoke on the item. RESULT: APPROVED 201343: Requesting approval of a 10-month time-only extension of a contract with WSP/Parsons Brinkerhoff, to 3/31/17, for Union Square design work. Mr. Rawson addressed this issue and said that the current contract will expire the end of this month. RESULT: APPROVED 200000: Conveying the recommendation of the Powder House School Disposition Technical Advisory Committee and my selection for the Preferred Developer. Mr. Proakis and Ms. McGettigan spoke on the item. Alderman Ballantyne expressed her total support for this project, noting that the biggest ask from the community was for open space.

Finance Committee Page 5 of 5 Printed 5/26/2016 Two representatives from the buyer, Marka, were in attendance. Steven Azar spoke about affordable housing and the community process. The project will include rental housing, senior living, a commercial community and artist space. He stated that the plan is to break ground soon. There is a lot of structural damage to the property. Alderman McLaughlin stated he is in support of the 20% affordable housing distribution. Mr. Proakis said this project would go before the Planning Board for approval. Alderman White asked about the artist space for 20 years and if there is a time lock, senior housing for 30 years and mixed use project for 20 years. Questions were also asked about any limitations on the property after a couple of years and whether the buyer would lose its deposit if the project does not break ground within 3 years. Ms. McGettigan has been in consultation about the senior housing aspect of the project and said that “senior” could be 55+ or 62+ years of age. RESULT: PLACED ON FILE 201169: Requesting approval of the former Powder House School Property Land Disposition Agreement. Alderman White suggested some language changes to the LDA which includes changing wording on page 10 #7 from "may be recorded" to "shall be recorded." He also asked Mr. Proakis for a zoning timeline and the plans for the artist housing. A public hearing on the matter is scheduled for June 2nd. Ms. McGettigan will amend the draft LDA to include the suggestions made by the committee. The Land Disposition Agreement item will be discharged to the full Board of Aldermen with the recommended changes discussed at this meeting, including senior affordable housing into perpetuity. RESULT: DISCHARGED W/NO RECOMMENDATION