PE Memphis 8-13 — File 203954

PUBLIC EVENT PERMIT APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL16-000203 File #: 16-018900 Organization name: BA Event promotions dba Memphis Soul 5K Road Race Event name: MEMPHIS SOUL 5K ROAD RACE Description: 5 K ROAD RACE RUN /WALK TO BENEFIT THE MULTIPLE SCLEROSIS SOCIETY Location: 335 335B SOMERVILLE AVE Union square area 5K road race to benefit MS Society Date(s): 08/13//2017 Rain date(s): None Setup starts at (time): 7AM Event starts at (time): 11AM Cleanup after the event ends at (time): 3PM Event ends at (time): 1PM Attendees: Max attendance at one time: 1000 Total people attending: 1000 Maximum attendees accommodated: 1000 Total Somerville residents attending: 500 Attendee fees or suggested donations: $30.00-$40.00 What is your budget for this event: $30,000.00 Social or cultural benefits: Fund raiser for MS society benefiting local area residents affected with MS Financial benefits: Event participants will utilize local business in Union Sq. Event Information Yes/No If yes, Describe Food served? Yes UNION SQ RESTAURANTS WILL PROVIDE SPACE AND FOOD PRODUCTS Alcohol served? Yes LOCAL LICENSED RESTAURANTS AND PUBS WILL SERVE UNDER RULES OF CITY LICENSE COMMISSIONN Grill/open-flame device used? Yes BARBEBEQUE GRILLS SET UP OUTDOORS Streets blocked? No Sidewalks blocked? No Arrangements: Auxiliary Police? Yes AS PROVIDE IN PRIOR YEARS Police Detail: Yes AS PROVIDED I N PRIOR YEARS Parking (for Attendees)? Yes LOCAL STREETS AND PARKING LOTS Restrooms? Yes PORTABLE TOILETS WILL BE RENTED FOR THE EVENT Liability Insurance? Yes US TRACK AND FIELD LIABLITY PROGRAM 1M/2M LIMITS Will any public parks be used? No Has the event occurred in the last two years? Yes AUGUST 2013,2014,2015 2016 Alcohol License? [PELlicense:::5084:::31517] [PELlicense:::5084:::28752] Approval Conditions: Reviewer: CS Traffic and Parking, Traffic and Parking, Approved with Conditions 1. All no parking restrictions must be submitted with the final route. Reviewer: CS Mayor, Mayor's Office, Approved with Conditions Reviewer: Elise Collins, ISD Health, Pending

Reviewer: John J. Long, City Clerk, Pending Reviewer: Christine Morin, Public Works, Approved Reviewer: David Monte, Police, Approved Reviewer: Lori Batzek, City Clerk, Pending Reviewer: CS Auxiliary Police, Auxiliary Police, Pending Reviewer: John J. Long, City Clerk, Reviewer: CS Fire, Fire Prevention, Approved with Conditions

You must read and accept the following Conditions: 1. The event must not obstruct or inhibit the flow of vehicles or pedestrians except for any street/sidewalk closures or detours described in this application or conditions. 2. All street closures or detours must be created with devices specified by the Traffic and Parking Department. Vehicles must not be used to block streets. Anything placed on any streets must be movable by city employees whenever necessary. 3. If any streets are closed, you must contact the MBTA so they can review and adjust their bus routes as needed. (The city’s Traffic and Parking Department will provide you with MBTA contact information.) 4. If any streets are closed, you must provide written notice to each resident and business that abuts the area to notify them of the date and time of the event, and provide them with contact information for the event organizer(s) in case they have questions. 5. You must not make permanent markings on the street or sidewalk using paint or other indelible materials unless authorized by the Traffic and Parking Department. The use of chalk is acceptable for street or sidewalk markings. You will be held liable for the cost of removing unauthorized markings. 6. If your event is a neighborhood block party, you must keep a fire extinguisher available near any grille in use, and you must not consume or carry alcohol on any public street or sidewalk. 7. Any fees charged by the city are your responsibility and must be paid in full prior to the event. 8. If you find more attendees signing up for or attending your event than you indicated on the application, you must contact the Police Department immediately to notify them. 9. This permit is valid only for the listed location and time, and is subject to all of the terms, conditions, and limitations set forth in the Somerville Code of Ordinances, any applicable State and Federal laws, any city officials, and the Board of Aldermen. 10. You hereby agree to release, discharge, indemnify and hold harmless, the City of Somerville, a municipal corporation of the Commonwealth of Massachusetts, and its officers, employees, agents and servants from all actions, causes of action, claims, demands, damages, costs, loss of services, expenses and compensation associated with this event or your conduct arising from the event.