Capital Projects-NU07-Project Manager of Capital Construction — File 205020

City of Somerville, Massachusetts Job Description Capital Projects-NU07-Project Manager of Capital Construction 1 Position Title: Project Manager of Capital Construction Grade Level: NU07 Department: Capital Projects and Planning Date: 5/22/17 Reports to: Director of Capital Projects FLSA Status: Exempt Statement of Duties The Project Manager Capital Construction is responsible for managing, coordinating and directing small medium and large capital projects through design, permitting and construction. This position coordinates and directs all activities and personnel involved in the implementation and completion of projects and contracts including but not limited to design, scheduling, permitting, construction, legal procedures, budget and construction compliance. Employee is required to perform all similar or related duties. Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  Oversee the design, permitting and construction of assigned capital projects.  Experience or familiarity with public contracting and procuring construction contracts under MGL c. 149 and MGL c. 149a.  Ensures that capital construction projects are designed, constructed and completed in accordance with goals established by the Capital Projects and Planning Department with respect to quality of work, schedule and budget  Develops Request for Proposals (RFP’s) and has experience with evaluating and selecting architects and engineers (designer selection process).  Ability to prepare and/or review bid specifications.  Researches and assists in the development of strategic options for long range capital planning.  Completes Division of Capital Asset Management (DCAM) contractor evaluations.  Tracks Change Orders, Submittal’s and Requests for Information (R.F.I.’s).  Determines need for, reviews and approves Change Orders on design and/or construction projects.  Reviews and approves contractors’ certificates for payment and/or consultant invoices.  Reviews, approves or details changes needed on consultant work products.  Analyzes and/or prepares written reports on program and project performance using qualitative analyses and other project management techniques.  Develops program and project budgets, schedules, work plans, labor utilization and cost estimates/projections.  Works cooperatively with other City employees and departments and private organizations to facilitate project implementation and completion.  Interacts with the public concerning events and incidents that arise as a result of capital projects.  Meets and works with elected officials, community representatives, business owners and

City of Somerville, Massachusetts Job Description Capital Projects-NU07-Project Manager of Capital Construction 2 residents to review proposed projects and activities, address questions and comments and educate community on the value and need for proposed projects.  May make presentations to Aldermen Committees as well as to resident advocacy groups.  Attends and manages public meetings outside of regular work hours. Supervision Required Under administrative direction of the Director of Capital Projects and Planning, the employee plans and carries out the regular work in accordance with standard practices and previous training, with substantial responsibility for determining the sequence and timing of action and substantial independence in planning and organizing the work activities, including determining the work methods. The employee is expected to solve problems and work through unusual situations using professional judgement and by adapting methods or interpreting instructions to resolve a particular problem. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Technical and policy problems or changes in procedures are discussed with supervisor, but ordinarily the employee plans the work, lays it out and carries it through to completion independently. Work is generally reviewed only for technical adequacy, appropriateness of actions or decisions, and conformance with policy or other requirements; the methods used in arriving at the end result are not usually reviewed in detail. Supervisory Responsibility Position does not require the regular supervision of employees, but may supervise the work of contractors and professionals. In this capacity, employee, as a regular and continuing part of the job, leads other workers in accomplishing assigned work and also performs non-supervisory work that is usually of the same kind and levels as is done by the group led. The work leader is responsible to his/her supervisor for assuring that the work assignments of other workers are carried out by performing duties which typically consist of most of the following: distributes and balances workload among employees in accordance with established workflow and job specialization; assures timely completion of work; instructs employees in specific tasks or explains work methods to be employed and indicated applicable reference material and guidelines; checks work progress and reviews completed work to see that instructions have been carried out; answers questions and resolves problems that arise in the work. Accountability Duties include department level responsibility for technical processes, service delivery, and contribution to municipal wide plans and objectives and fiscal responsibility for the department including buildings, equipment and staffing utilization. Consequences of errors, missed deadlines or poor Judgment could severely jeopardize department operations or have extensive financial and/or legal repercussions to the municipality and/or loss of life to the public or employee. Judgment Guidelines only provide limited guidance for performing the work. They may be in the form of administrative or organizational policies, general principals, legislation or directives that pertain to a specific department or functional area. Extensive Judgment and ingenuity are required to

City of Somerville, Massachusetts Job Description Capital Projects-NU07-Project Manager of Capital Construction 3 develop new or adapt existing methods and approaches for accomplishing objectives or to deal with new or unusual requirements within the limits of the guidelines or policies. The employee is recognized as the department or functional area’s authority in interpreting the guidelines, in determining how they should be applied, and in developing operating policies and practices. Complexity Work consists of employing many different concepts, theories, principles, techniques and practices relating to an administrative field. Assignments involve studying trends in the field for application to the work; assessing services and recommending improvements Nature and Purpose of Personal Contacts Relationships are with co-workers, the public, groups and/or individuals such as civic leaders, peers from other organizations, and representatives of professional organizations. The employee serves as a spokesperson or recognized authority of the organization in matters of substance or considerable importance, including departmental practices, procedures, regulations or guidelines. May be required to discuss controversial matters where tact is required to avoid friction and obtain cooperation. Confidentiality Employee has access to confidential information obtained during the performance of the regular duties of the position. Recommended Minimum Qualifications Education and Experience: Bachelor’s Degree in architecture or design and five to seven (5-7) years of construction related experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Preferred Qualifications: MCPPO Certification Professionally licensed or seeking professional licensure in architecture Special Requirements: Massachusetts Construction Supervisors License preferred Valid Class D driver’s license Knowledge, Abilities and Skill Knowledge: Knowledge of the principles and practice of construction procedures, procurement law and construction project management practices; knowledge of the principles and practices of building construction and of effective budgetary management; extensive knowledge of building systems, codes and ADA/AAB requirements; extensive knowledge and experience in reviewing and comprehending construction plans and specifications. . Abilities: Ability to establish and maintain effective working relationships with staff developers, contractors and trades personnel; ability to develop innovative, cost-effective programs to

City of Somerville, Massachusetts Job Description Capital Projects-NU07-Project Manager of Capital Construction 4 monitor construction projects; ability to prepare and administer budgets; demonstrated proficiency with the Microsoft Office suite (Word, Exec, Outlook, PowerPoint). . Skill: Skill in utilizing data base systems to assist in the monitoring of capital projects; skill in preparing reports and maintain detailed records. Skill in coordinating various programs and projects simultaneously; and communicates effectively both verbally and in writing. Work Environment The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. Work may require some agility and physical strength, such as moving in or about construction sites or over rough terrain, or standing or walking most of the work period. Occasionally, work may require lifting heavy objects and carrying them. There may be need to stretch and reach to retrieve materials. Physical and Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions. Physical Skills Minimal physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as office equipment or photocopy paper (up to 30lbs.). Motor Skills Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers. Visual Skills Visual demands require constantly reading documents for general understanding and analytical purposes.