Water & Sewer-NU06-Director of Finance and Administration — File 205027

City of Somerville, Massachusetts Job Description Water & Sewer-NU06-Director of Finance and Administration 1 Position Title: Director of Finance & Administration Grade Level: NU06 Department: Water and Sewer Date: 10/3/2017 Reports to: Director of Water and Sewer FLSA Status: Exempt Statement of Duties The employee is responsible for all administrative, financial, and customer service functions of the business office in the Water and Sewer Department. Employee is required to perform all similar or related duties. Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  Directs, coordinates and supervises administrative, financial and service functions of office.  Develops the Annual Operating Budgets for the Water and Sewer Enterprise Funds.  Develops the 10 Year Capital Investment Plan for the Water and Sewer Enterprise Funds.  Provides long and short range revenue forecasting.  Manages accounting, billing, budgeting and payroll activities.  Performs revenue analysis and assists with setting yearly usage rates in cooperation with the Water & Sewer Director.  Develops proposals for new charge models with the goal of complete cost recovery.  Researches, investigates, and applies for all current grant and loan programs including those offered by the MWRA, DEP, and Clean Water Trust Fund.  Manages the financial aspects of MWRA grant and loan programs, including all required reporting.  In conjunction with City Treasurer, manages bond schedules and ensures on-schedule payment of debt service payments.  Performs cost/benefit and ‘make/buy’ analysis of proposed vendor contracts.  Oversee water and sewer billing, lien activity, and water shut-offs for non-payment.  Monitors departmental spending and makes recommendations for budget adjustments.  Manages all contracts and contract renewals.  Coordinates with Departmental personnel the development of contract specifications for procurement purposes.  Reviews revenue receipts and entries for proper posting in accounting system.  Manages customer service staff responsible for providing centralized reception, work request and complaint services.  Establishes administrative and operational controls to record and monitor departmental activities (i.e., attendance, overtime, project costs).  Participates in developing and implementing departmental policies and procedures.  Responds to all requests for public information.

City of Somerville, Massachusetts Job Description Water & Sewer-NU06-Director of Finance and Administration 2 Supervision Required Under administrative direction for financial functions for a major department, working from municipal policies and objectives; individual establishes short-range plans and objectives, own performance standards and assumes direct accountability for department results; and may act as an independently elected official over a department. Consults with supervisor only where clarification, interpretation, or exception to municipal policy may be required. The employee is responsible for the development and implementation of departmental policies, goals, objectives and budgets. The employee is also expected to attempt to resolve conflicts which arise and coordinate with others as necessary. Supervisory Responsibility Employee, as a regular and continuing part of the job, is accountable for the quality and quantity of work done by subordinates and assures the accomplishment of the assigned work in the prescribed manner. Supervisory functions typically consist of most of the following: plans, schedules and coordinates work operations to meet schedules, deadlines and priorities; revises work schedules to meet changes in workload or availability of manpower; recommends and justifies to higher levels of management changes in the organization of work, work methods or assignment of functions to positions that may affect staffing patterns, costs, work standards, etc.; assigns work based on varying capabilities of employees; assures that completed work meets the required standard of quality, timeliness and cost, taking corrective actions as necessary, including rejecting the work; recommends promotions, reassignments, pay increases or other personnel actions; oversees attendance and leave, typically including approval of ordinary sick and vacation schedules; advises employees of performance requirements and prepares formal evaluations of performance; gives advice and instruction on both administrative and work matters; informs subordinates of organizational policies, goals and procedures; resolves employee complaints and effects disciplinary actions, such as oral warnings and reprimands; has substantial responsibility for technical soundness of subordinates’ work. Accountability The nature of the professional or technical work means that errors in analysis, techniques or recommendations would probably be difficult to detect. Consequences of errors, missed deadlines or poor judgment could result in excessive costs, delay of service delivery, or legal repercussions to the municipality. Judgment Guidelines only provide limited guidance for performing the work. They may be in the form of administrative or organizational policies, general principals, legislation or directives that pertain to a specific department or functional area. Extensive Judgment and ingenuity are required to develop new or adapt existing methods and approaches for accomplishing objectives or to deal with new or unusual requirements within the limits of the guidelines or policies. The employee is recognized as the department or functional area’s authority in interpreting the guidelines, in determining how they should be applied, and in developing operating policies and practices. Complexity The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a professional or technical field. Assignments typically involve evaluation

City of Somerville, Massachusetts Job Description Water & Sewer-NU06-Director of Finance and Administration 3 and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts or data using specialized fact finding techniques; or determining the methods to accomplish the work. Nature and Purpose of Personal Contacts Relationships are constantly with co-workers, the public and with groups and/or individuals who have conflicting opinions or objectives, diverse points of view or differences where skillful negotiating and achieving compromise is required to secure support, concurrence and acceptance or compliance. The employee may represent to the public a functional area of the municipality on matters of procedures or policy where perceptiveness is required to analyze circumstances in order to act appropriately. Confidentiality Regular access at the departmental level to a wide variety of confidential information, including personnel records, client records, criminal investigations, court records, financial records. Recommended Minimum Qualifications Education and Experience: Bachelor’s Degree in business administration, finance, accounting, public administration, or related discipline and seven (7) years’ experience jn a finance related position; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Financial experience with Public Utilities preferred. Knowledge, Abilities and Skill Knowledge: Knowledge of governmental budgeting and accounting; knowledge of enterprise fund accounting. Microsoft office and MUNIS experience preferred. Abilities: Ability to interact with diverse groups and individuals. Ability to complete multiple tasks in a timely, detailed and organized manner. Requires excellent oral and written communication ability. Skill: Analytical skills required. Proficient data processing skills, including spreadsheet applications such as Micrsoft Excel. Experience with word processing, database management, and financial accounting software. Work Environment The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. Physical and Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

City of Somerville, Massachusetts Job Description Water & Sewer-NU06-Director of Finance and Administration 4 Physical Skills Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs.) Motor Skills Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers. Visual Skills Visual demands require constantly reading documents for general understanding and analytical purposes.