Capital Projects-NU04-Assistant Director of Capital Projects and Planning — File 205028

City of Somerville, Massachusetts Job Description Capital Projects-NU04-Assistant Director of Capital Projects and Planning 1 Position Title: Assistant Director of Capital Projects and Planning Grade Level: NU04 Department: Capital Projects Date: 1/3/2018 Reports to: Director of Capital Projects and Planning FLSA Status: Exempt Statement of Duties The Assistant Director of Capital Projects and Planning is responsible for assisting the Director of Capital Projects and Planning in developing and implementing strategic decisions regarding investment in the City’s facilities. Employee is required to perform all similar or related duties. Essential Functions The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  Under direction of the Director of Capital Projects and Planning, the Assistant Director provides day-to-day management of the Capital Projects team and of major capital projects, including the development of scopes of work, selection of architects/engineers, development of bid specifications and related drawings, and troubleshooting work progress. The Assistant Director will provide technical guidance on a regular basis to improve the overall quality of projects completed in the City.  Conducts meetings with subordinates to give guidance and answer questions.  Provides advice and support to department heads and elected officials regarding capital improvement projects throughout the City.  Researches, develops and recommends strategic options for long-range capital planning, and assists in the creation of policies and practices that will allow the City to prioritize capital improvement projects based on multiple factors and considerations.  Seeks to maximize returns on capital spending by researching low-cost alternatives to current practices, modeling financial implications of capital decisions, leveraging state and federal resources, prioritizing projects, taking advantage of economies of scale, and by using other methods that would maximize returns.  Coordinates and interacts with other agencies and constituent groups.  Interacts with the public concerning events and incidents that arise as a result of capital projects.  Monitors contracts with special service providers (e.g., architects and engineers) to ensure the delivery of quality capital projects and required services.  Manages House Doctor contracts and all other contracts related to the ongoing maintenance and repair of City Buildings.  Reviews all construction plans and specifications and provides feedback to the Director of Capital Projects and Planning on compliance with City standards and ability to meet goals of project.  Will be expected to assist with occasional evening meetings.  In the absence of the Director, be able to approve final plans and specifications

City of Somerville, Massachusetts Job Description Capital Projects-NU04-Assistant Director of Capital Projects and Planning 2  In the absence of the Director, be able to make decisions and communicate on behalf of the Capital Projects and Planning Department.  Mentor and provide guidance to team project managers. Provide guidance for their work. Supervision Required Under administrative direction for specialized function, working from municipal policies and objectives; individual establishes short-range plans and objectives, own performance standards and assumes direct accountability for department results; and may act as an independently elected official over a department. Consults with supervisor only in instances for which clarification, interpretation, or exception to municipal policy may be required. The employee is responsible for the development and implementation of departmental policies, goals, objectives and budgets. The employee is also expected to attempt to resolve conflicts which arise and coordinate with others as necessary. Supervisory Responsibility Employee is accountable for the direction and success of all department programs accomplished through others. The employee is responsible for analyzing program objectives, determining the various work operations needed to achieve them, estimating the financial and staff resources required, allocating the available funds and staff, reporting periodically on the achievement and status of the program objective; and recommending new goals. The employee typically formulates or recommends program goals and develops plans for achieving short and long-range objectives; determines organizational structure operating guidelines and work operations; formulates, prepares and defends budget and manpower requests and accounts for effective use of funds and staff provided; coordinates program efforts within the unit and with other departments; delegates authority to subordinate supervisors and holds them responsible for the performance of their unit's work; reviews work in terms of accomplishment of program objectives and progress reports, approves standards establishing quality and quantity of work; and assists or oversees the personnel function, including or effectively recommending hiring, training, and disciplining of employees. Position also supervises the work of contractors and professionals. Accountability Duties include department level responsibility for technical processes, service delivery, and contribution to municipal wide plans and objectives and fiscal responsibility for the department including buildings, equipment and staffing utilization. Consequences of errors, missed deadlines or poor Judgment could severely jeopardize department operations or have extensive financial and/or legal repercussions to the municipality and/or loss of life to the public or employee. Judgment Guidelines only provide limited guidance for performing the work. They may be in the form of administrative or organizational policies, general principals, legislation or directives that pertain to a specific department or functional area. Extensive judgment and ingenuity are required to develop new or adapt existing methods and approaches for accomplishing objectives or to deal with new or unusual requirements within the limits of the guidelines or policies. The employee

City of Somerville, Massachusetts Job Description Capital Projects-NU04-Assistant Director of Capital Projects and Planning 3 is recognized as the department or functional area’s authority in interpreting the guidelines, in determining how they should be applied, and in developing operating policies and practices. Complexity The work consists of managerial functions and processes such as planning, organizing, controlling, coordinating, evaluating, integrating activities and programs for the Department. Nature and Purpose of Public Contact Relationships are constantly with co-workers, the public and with groups and/or individuals who have conflicting opinions or objectives, diverse points of view or differences where skillful negotiating and achieving compromise is required to secure support, concurrence and acceptance or compliance; or one-on-one relationships with a person who may be under severe stress, where gaining a high degree of persuasion may be required to obtain the desired effect. The employee may represent to the public a functional area of the municipality on matters of procedures or policy where perceptiveness is required to analyze circumstances in order to act appropriately. Confidentiality Employee has regular access at the departmental level to a wide variety of confidential information, including official personnel files, law suits, criminal records/investigations, client records, department records, and client conversations in accordance with the state public records law. Recommended Minimum Qualifications: Education and Experience: Bachelor’s degree (Master’s Degree preferred) in an Architectural or Engineering discipline with six (6) to eight (8) years of experience in the architecture and construction field, or related work experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Special Requirements Architectural license preferred. Valid Class D Driver’s License. Knowledge, Abilities and Skill Knowledge: Demonstrated mastery of the principles and practices of building construction and maintenance; knowledge of the principles and practices of effective budgetary management, as well as financial modeling. Working knowledge of computer hardware and software in support of departmental operations; thorough knowledge of building and accessibility codes and statutes; healthcare knowledge preferred but not required. Ability: Ability to work independently; ability to maintain, manage, and organize records; ability to handle problems effectively in response to day-to-day crises; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to deal appropriately with City employees, City officials, contractors, trade workers and the public. Ability to prioritize projects based on multiple factors, which may include political, financial, public health and safety, etc.

City of Somerville, Massachusetts Job Description Capital Projects-NU04-Assistant Director of Capital Projects and Planning 4 Skill: Skill in coordinating various programs and projects simultaneously; excellent oral and written communication skills required. Work Environment The work environment will primarily be office work with field work on an as needed basis to support projects. The office work involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. The field work requires moderate intermittent physical strength and effort around navigating and assisting construction and repair sites. Additionally, the employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments. Physical and Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions. Physical Skills Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as books, office equipment and computer paper (up to 30 lbs.) Motor Skills Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting. Visual Skills Visual demands include constantly reading documents for general understanding and for analytical purposes and routinely reviewing maps and blueprints with a need for color vision.