PE Groundwork 3-16 — File 207612

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL19-000014 File #: 19-002403 Application for: Public Event Organization name: Groundwork Somerville Event name: Maple Syrup Boil Down Description: Join us at South Street Farm for our annual Maple Syrup Boil Down! Each winter Groundwork Somerville taps local sugar maple trees on Tufts Campus and collects the sap with volunteers from the community. The Boil Down is a chance to experience the process of boiling sap into maple syrup and to connect with our community. LOCAL SAP & SYRUP TASTING | MAPLE TAPPING & BOILING DEMOS | PANCAKES & HOT CIDER | MERCHANDISE | LIVE MUSIC Location: South Street Farm is mostly pavement, with a few large farm beds. We have fencing around most of the area. Date(s): March 16th, 2019 Rain date(s): March 31st, 2019 Setup starts at (time): 8:00 am Event starts at (time): 10:00 am Cleanup after the event ends at (time): 3:00 pm Event ends at (time): 1:00 pm Entertainment: Live music Temporary Structures: none Attendees: Max attendance at one time: 200 Total people attending: 700 Maximum attendees accommodated: 750 Total Somerville residents attending: 600 Attendee fees or suggested donations: Free to the public, but we will accept any donations. What is your budget for this event: 100 Social or cultural benefits: Community members experience a timeless New England tradition made from local sap collected right in Somerville. Financial benefits: We have a few local sponsors at the event promoting their service. Event Contact: Casey Merkle Event Contact Phone: [phone removed] Event Information Yes/No If yes, Describe Open to the public? Yes Facebook invites and flyering around Somerville Food served? Yes Pancakes Caterer used? No Alcohol served? No Grill/open-flame device used? Yes A wood-fired boiler will be used to boil down the maple sap. Streets blocked? No Sidewalks blocked? No Arrangements: Police Detail: No Parking (for Attendees)? No Restrooms? Yes Portable toilet Liability Insurance? No Will any public parks be used? No Has the event occurred in the last two years? Yes March 10th, 2018 March 18th, 2017 March 12th, 2016 March 7th, 2015 March 9th, 2013 ...

Approval Conditions: Reviewer: CS Fire, Fire Prevention, Approved with Conditions 1. Conditional approval is based on the supervision of the controlled fire, the disposal of the burnt ash and keeping a distance of 10' from any structure, fence or pedestrian walkway. Reviewer: Elise Collins, ISD Health, Under Review 1. Food vendors must apply for Temporary Food Permits. Approved By: CS Mayor, Approved Scott Whalen, Approved CS Traffic and Parking, Approved Christine Morin, Approved CS Fire, Approved with Conditions Conditional approval is based on the supervision of the controlled fire, the disposal of the burnt ash and keeping a distance of 10' from any structure, fence or pedestrian walkway. John J. Long, Approved