Committee Report - Finance - 6-18-19 — File 208496

Finance Committee Page 1 of 2 Printed 6/27/2019 June 18, 2019 REPORT OF THE FINANCE COMMITTEE MEETING AS A COMMITTEE OF THE WHOLE Attendee Name Title Status Arrived William A. White Jr. Chair Present Mary Jo Rossetti Vice Chair Present Matthew McLaughlin Ward One City Councilor Present Ben Ewen-Campen Ward Three City Councilor Present Katjana Ballantyne Ward Seven City Councilor Present Jefferson Thomas ("J.T.") Scott Ward Two City Councilor Present Jesse Clingan Ward Four City Councilor Present Mark Niedergang Ward Five City Councilor Present Lance L. Davis Ward Six City Councilor Present Stephanie Hirsch City Councilor At Large Present Wilfred N. Mbah City Councilor at Large Present Others present: Annie Connor - Legislative Liaison, Ed Bean - Finance, Michael Mastrobuoni - SomerStat, Stan Koty - DPW, Mike Bowler - DPW, Steve MacEachern - DPW, Christine Morin - DPW, Ron Bonney - DPW, Rositha Durham - Clerk of Committees. The meeting took place in the City Council Chamber and was called to order at 6:12 p.m. by Chairman White and adjourned at 9:44 p.m. FY-20 Departmental Budget Review and any associated departmental financial matters. Water & Sewer Enterprise Funds This was rescheduled to Wednesday, June 19th since councilors didn't have enough time to review the information received earlier today. Councilor Scott requested the Water & Sewer personnel list. Public Works Mr. Koty made the presentation for all divisions of Public Works. Administration Mr. Koty talked about the budget increase of 6.5%. Councilor-at-large Rossetti inquired about the status of two open positions. She also inquired about line 524000 funding transferred out and how it was used. Councilor Scott inquired about a 66% encumbrance of a line in 3 days and an

Finance Committee Page 2 of 2 Printed 6/27/2019 amount that was carried forward. Councilor-at-large Rossetti and Chairman White asked what was spent and encumbered based upon a document that was created last year during the budget hearing. Mr. Mastrobuoni will try to duplicate this document for FY19. Buildings and Grounds Mr. Koty talked about the increases in this budget due to collective bargaining and two new positions. There are also two vacancies for city parks and open space. Questions were asked about the lights on the trees for holidays and the electrical problems. Councilor-at-large Rossetti requested a breakdown of encumbrances for various lines. Councilor Ballantyne inquired about the moving expenses and how they are used. Custodians Mr. Koty was asked about the city side vs. contractor (outside) for school custodian. Councilor- at-large Rossetti inquired about a new position for custodian that is not mentioned in the budget book. Solid Waste Mr. Koty stated there are no vacancies. Councilor Scott inquired about $500,000 that was carried forward from FY18 to FY19. Councilor Niedergang inquired about the solid waste contract that expires in 2024. Highway Mr. Koty stated there is a 13.1% increase due to collective bargaining and merit increase. There are two new positions and no vacancies. Councilor Scott inquired about the amount of funds that were carried forward, expended and liquidated. Lights and Lines Mr. Koty stated there are no vacancies. Councilor Scott inquired about funds that were carried forward, expended and liquidated. Councilor-at-large Rossetti inquired about line 530000 for street light repair and maintenance. She also asked to see encumbrances for line 543011. Fleet Mr. Koty stated that $267,000 was spent and $162,000 encumbered. The remaining balance will be used to cover snow removal. Snow Removal Mr. Koty stated there is a 3.5% increase for FY20 which amounts to approximately $50,000. He also stated that in FY19, 24 outside vehicles were used with 9 contractors.