Matters ▸ Attachment
FY21 Budget — File 210308
About this Budget
July 1, 2020 - June 30, 2021
Additional information and resources
are available at
www.somervillema.gov/fy21budget
City of Somerville
Joseph A. Curtatone, Mayor
Ed Bean, Director of Finance
Mike Mastrobuoni, Budget Manager
Somerville City Council
Matthew C. McLaughlin, President,
Ward 1
Mary Jo Rossetti, Vice President, At-
large
Wilfred N. Mbah, At-large
Kristen Strezo, At-large
William A. White Jr., At-large
Jeàerson Thomas Scott, Ward 2
Ben Ewen-Campen, Ward 3
Jesse Clingan, Ward 4
Mark Niedergang, Ward 5
Lance L. Davis, Ward 6
Katjana Ballantyne, Ward 7
Introduction & Overview
Departmental Budgets
Mayor's Message
City Council
Clerk of Committees
City of Somerville
FY21 Proposed Budget Index
Organizational Chart
Community ProÕle
Expenditure Table
Revenue Table
Non-Departmental Budgets
Debt Service
State Assessments
Health & Life Insurance, Medicare
Worker's Compensation
Unemployment Compensation
Pensions
Salary Contingency
Damages & Building Insurance
Revolving Funds
PEG/Access Fund
Special Revenue Fund: CPA
Enterprise Funds
Water
Sewer
Veterans Memorial & Founders Rinks
Dilboy Memorial Field
Kennedy Pool
Clerk of Committees
Executive OÞce
Administration
SomerStat
Arts Council
OÞce of Sustainability & Environment
Communications & Community
Engagement
Constituent Services
Personnel
Information Technology
Elections
City Clerk
Licensing Commission
Law
Inspectional Services
Infrastructure & Asset Management
Infrastructure & Asset Management
Capital Projects
Engineering
Finance
Treasury
Auditing
Purchasing
Assessing
Grants Development
OÞce of Strategic Planning &
Community Development
Administration
Planning & Zoning
Housing
Housing Stability
Economic Development
Redevelopment Authority
Mobility
Public Space & Urban Forestry
Public Safety
Fire
Fire Alarm
Emergency Management
g
y
g
Police
Animal control
E-911
Parking
Health & Human Services
Council on Aging
SomerPromise
Veterans Services
Culture & Recreation
Libraries
Parks & Recreation
Fields Maintenance
Public Works
Administration
Buildings & Grounds
School Custodians
Solid Waste
Highway
Lights & Lines - Electrical
Fleet Management
Snow Removal
City of Somerville FY21 Proposed Budget
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Expenditure Summary
City of Somerville FY21 Budget
City of Somerville, MA FY21 Budget
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FY21 General Fund Revenue Summary by
Category
General Fund Revenue
Summary
City of Somerville FY21 Budget
FY21 General Fund Revenue by Revenue Object
City of Somerville, MA FY21 Budget
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Mission Statement
The City Council is the City’s legislative branch. Members are elected every two
years. Four members serve at-large and seven members represent individual
wards. The Council passes ordinances on a range of issues, from setting
zoning laws to creating boards and commissions. It also has the power to
approve or disapprove the Mayor’s budget appropriations.
Changes from FY20
There are no changes to the City Council budget for FY21.
FY21 Budget Proposal
City Council
City of Somerville FY21 Budget
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
City Council
Non-Union
CITY COUNCILOR - WARD ·
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City Council
Non-Union
CITY COUNCILOR - AT LARGE
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City Council
Non-Union
CITY COUNCILOR - AT LARGE
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City Council
Non-Union
CITY COUNCILOR - AT LARGE
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City Council
Non-Union
CITY COUNCILOR - WARD ¸
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City Council
Non-Union
CITY COUNCILOR - WARD ¹
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City Council
Non-Union
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City Council
Non-Union
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Non-Union
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CITY COUNCILOR - WARD ½
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City Council
Non-Union
CITY COUNCILOR - AT LARGE
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City Council
Non-Union
CLERK
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City of Somerville, MA FY21 Budget
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Mission Statement
The Clerk of Committees provides clerical support to the committees of the
City Council. They prepare correspondence for each committee, keep a record
of every item of business before each committee, notify every member of the
City Council of all committee meetings, and prepare the agenda and minutes
of each committee meeting. The Clerk of Committees also prepares and
delivers to the City Clerk all orders, ordinances and resolutions. As of FY20, the
Clerk of Committees is managed through the oÞce of the City Clerk.
Changes from FY20
There are no changes to the Clerk of Committees budget for FY21.
FY21 Budget Proposal
Clerk of Committees
City of Somerville FY21 Budget
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Clerk of Committees
Non-Union
LEGISLATIVE CLERK (¿¼¶)
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Clerk of Committees
Non-Union
CLERK OF COMMITTEES
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Clerk of Committees
Non-Union
ASST CLERK OF COMMITTEES
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City of Somerville, MA FY21 Budget
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Mission Statement
The City of Somerville strives to provide exceptionally responsive, Õscally
responsible, and eÞcient public services in support of a safe, healthy, and
thriving community. We embrace innovation, practice data-based and
systems-informed decision making, foster maximum citizen participation in
government, and anchor all of our eàorts on the principles of equity and
access. We believe Somerville should be an attractive, active, diverse, and
environmentally responsible city with a sustainable quality of life for our
citizens and businesses and that Somerville should serve as a model regionally
and nationally for how to build a community that is a great place to live, work,
play, and raise a family.
Changes from FY20
The proposed Executive Administration Personal Services budget includes a
new position, the Director of Racial and Social Justice, which will be responsible
for leading the investments in racial and social justice proposed in the FY21
budget and the associated community processes.
The proposed Executive Administration Special Items budget includes
$150,000 in professional and technical services for the Racial and Social Justice
Project on Rethinking Policing, which will have two key focus areas: 1)
establishing a police oversight committee and 2) exploring and expanding
civilian response as an alternative to police intervention.
The proposed Executive Administration Special Items budget includes a
$13,000 reduction in funding for oÞcial celebrations and associated
professional and technical services due to the cancellation of City-sponsored
events through the end of calendar year 2020.
Executive Administration
City of Somerville FY21 Budget
The proposed Executive Administration Ordinary Maintenance budget
represents a 22% reduction from FY20 due to the projected impacts of the
COVID-19 public health crisis on the operations of the Mayor’s OÞce.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Executive Administration
Non-Union
MAYOR
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Executive Administration
Non-Union
CHIEF OF STAFF
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Executive Administration
Non-Union
DIR INTERGOVERNMENTAL A…
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Executive Administration
Non-Union
NEW - DIRECTOR OF RACIAL A…
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Executive Administration
Non-Union
LEGISLATIVE LIAISON
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City of Somerville, MA FY21 Budget
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Mission Statement
To improve City performance and gain evidence-based insight into the issues
important to our community. The oÞce’s Öagship performance management
program SomerStat regularly collaborates with departments to analyze and
enhance overall performance, identify eÞciencies and cost savings, and craft
policies that improve our city. In tandem with these eàorts, our budgeting
program works with departments to manage the City’s budgetary processes.
SomerStat also leads programs and projects focused on areas such as resident
wellbeing and data transparency.
Changes from FY20
CPA Manager position will move to OSPCD in FY21: This decision will allow the
CPA Manager to be located more closely to the divisions that are involved in
our Community Preservation Act program’s work while remaining
independent from them by being located in the OSPCD Administrative OÞce.
It will also allow for the creation of a community of practice for staà who
manage the City’s grants programs within OSPCD. 20% of the CPA Manager's
time was included in the FY20 SomerStat budget. This time has been moved to
the OSPCD Admin budget for FY21. There are no other changes in the
SomerStat Personal Services lines.
Software expenses have all moved to the IT budget: Now that OpenGov has
been selected as our budgeting software, IT will manage that contract going
forward to maintain the platform. Costs for SmartSheet licenses have also
been consolidated in the IT budget. The one exception is DataCamp, which we
are not renewing in FY21 given our Õnancial constraints.
SomerStat
City of Somerville FY21 Budget
We have not budgeted for Professional & Technical Services this year: The
daily dashboard project was successfully completed in FY20 and no further
operating expenses will be incurred. Given the current Õnancial constraints, we
are placing our planned work to improve the data available to the City and its
quality on hold until FY22.
We have not budgeted for Employee Training, Out of State Travel, or Out of
State Conferences this year: Given the current Õnancial constraints, we are
placing plans for employee training and participation in conferences on hold
until FY22.
We have budgeted $16,600 for the bi-annual Happiness Survey: This survey is
conducted every two years to understand the well-being of our residents. The
survey is sent in four languages to a random sample of 5,000 residents in two
mailings. This would be the sixth round of the survey. As a longitudinal survey,
it provides us with valuable information about the well-being of our residents
over time. This will be an especially informative year for us as we will be able
to see how the COVID-19 pandemic has impacted our community.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
SomerStat
Non-Union
DIRECTOR OF SOMERST…
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SomerStat
Non-Union
BUDGET MANAGER
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SomerStat
Non-Union
PRINCIPAL ANALYST
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SomerStat
Non-Union
ANALYST
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Non-Union
ANALYST
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City of Somerville, MA FY21 Budget
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Mission Statement
The Arts Council works to make the arts an integral part of life reflective of our
diverse city. In addition, the Arts Council is active in supporting local artists, cultural
organizations, and in contributing to the economic development of the City.
Overall, the Council serves as both a resource and an advocate for the arts.
Changes from FY20
Personal Services are proposed 5.6% lower than FY20. This is due to the vacant
Cultural Culinary Coordinator position being funded for a half-year.
Ordinary Maintenance is proposed 17.6% lower than FY20 due to Covid-19 event
cancellations. This is reflected in the Professional & Technical Services line.
FY21 Budget Proposal
Departmental Organization
Arts Council
City of Somerville FY21 Budget
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Arts Council
Non-Union
DIRECTOR OF ARTS COUNCIL
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Arts Council
Non-Union
CULTURAL DIRECTOR
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Arts Council
Non-Union
EVENTS MANAGER
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Arts Council
Non-Union
ARTS COORDINATOR/OFFICE MGR
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Arts Council
Non-Union
KITCHEN MANAGER
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Arts Council
Non-Union
CULTURAL CULINARY COORDINA…
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City of Somerville, MA FY21 Budget
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Mission Statement
To develop and implement policies and programs that minimize
environmental impacts and waste, reduce energy usage and costs, address
climate change, and inÖuence positive action through equitable engagement,
enabling a healthy and enjoyable environment for all the people of Somerville
and a responsible City government.
Changes from FY20
Personal Services are projected 2.6% higher than FY20. This is due a full-year
salary for the Energy Manager, which was a new position in FY20 and thus had
a start-day lag.
Two positions are proposed to be retitled for FY21: The Environmental
Coordinator has been retitled to Environmental Program Manager and the
Sustainability Coordinator has been retitled to Climate Change Program
Manager.
Overall, Ordinary Maintenance is proposed 37% lower than FY20. This is due
to reduction in planned professional and technical services due to COVID-19.
Budget changes due to COVID-19 are the cancellation of two planned projects:
1) Energy Master Plan for City facilities; and 2) Phase 2 of Somerville’s
Consumption-based Greenhouse Gas inventory.
Of}ce of Sustainability &
Environment
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
OSE
Non-Union
DIRECTOR OF OSE
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OSE
Non-Union
ENVIRONMENTAL PROGRAM MA…
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OSE
Non-Union
CLIMATE CHANGE PROGRAM MA…
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OSE
Non-Union
ENERGY MANAGER
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City of Somerville, MA FY21 Budget
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Mission Statement
The Communications and Community Engagement (CCE) Department’s
overarching mission is to maintain robust two-way communication between the city
and the community. Using a broad range of communication tools and outreach
initiatives, CCE strives to provide both vital outgoing information on emergencies,
preparedness, services, programs, civic processes, public meetings, initiatives,
events and other important needs as well as facilitate opportunities for comment,
feedback, requests, suggestions, and discussion. In this role, CCE aims to ensure
access for all residents to all City functions and services and also facilitates and
encourages resident participation in City government and community activities. In
its efforts to inform, serve, and engage the community, the CCE Department aims
to provide quality constituent service, enhance the quality of life within the city, and
help city government be responsive to community needs.
The Department encompasses the Constituent Services Office (311), the
SomerViva Office of Immigrant Affairs, and six additional core service areas:
Public Information/Emergency Communications/Media Relations
City Website and Departmental Online Communications
City & Educational Cable TV/Video: Government, Education, and Emergency
content
Civic Engagement/ResiStat Neighborhood Outreach
City & Departmental Social Media/New Media Communications
Intergovernmental and Civic Communications and Event Management
Communications &
Community
Engagement
City of Somerville FY21 Budget
Changes from FY20
The overall 4.1% proposed decrease reflects a 1.2% increase in personal services
and 11% cut to ordinary maintenance.
The proposed personal services increase ($10,198) is primarily for 2020 U.S.
Census Complete Count staffing. The represents the continuation of a portion of a
previously approved mid-year funding request spanning FY20 and FY21 to cover
the costs of part-time temporary Complete Count staff performing essential work to
increase Census response rates, which will impact City funding and congressional
representation for the next decade. (An additional $17,406 of the approved mid-
year Census appropriation was cut due to COVID-19 economic impacts, and tasks
will be absorbed by existing staff. This cut is not reflected in the budget differences
as this funding was approved mid-year and is thus not noted in the FY20 budget
book.) A portion of the 1.2% increase is also union salary adjustments.
The proposed 11% cut to ordinary maintenance ($25,700) reflects cuts trimmed
from across multiple lines of otherwise needed spending. These cuts were made to
address COVID-19 economic impacts as well as to allow the cost of an essential,
non-optional website upgrade to be covered while still decreasing OM. Cuts to
support for interdepartmental projects, software services, event funding,
professional and technical, printing, office supplies, employee training, etc., are
proposed.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Communications
Non-Union
DIRECTOR OF COMMUNICATIONS
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Communications
Non-Union
DEP DIRECTOR OF COMMUNICATIONS
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Communications
Non-Union
WEB DEV/MULT MED DESIGNER
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Communications
Non-Union
PUBLIC INFORMATION OFFICER
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Communications
Non-Union
COMMUNITY ENGAGEMENT SPECIALIST-SP…
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Communications
Non-Union
COMMUNITY ENGAGEMENT SPECIALIST-P…
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Communications
Non-Union
CONSTRUCTION PUBLIC INFORMATION OF…
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Communications
Non-Union
COMMUNITY ENGAGEMENT SPECIALIST- H…
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Communications
Non-Union
Social Media Manager & Community engag…
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Communications
SMEA B
PRINCIPAL CLERK
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Communications
Non-Union
IMMIGRANT SERVICES COORDINATOR
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Communications
Non-Union
COMMUNITY ENGAGEMENT SPECIALIST-NE…
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City of Somerville, MA FY21 Budget
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Mission Statement
The delivery of accurate, courteous and easy services to all residents, guests,
employees and businesses throughout the City of Somerville that are
managed by, or aÞliated with Constituent Services. This is achieved through
the eàective use of a multi-channel approach including: the 311 contact
centers; city switchboard; welcome desk; pop-up locations at city-sponsored
public events; as well as digital tools and systems such as: the 311 customer
relationship and work order management systems, 311 web portal, emails,
mobile applications, social media, and a customer Õrst mentality.
Changes from FY20
The FY21 budget proposes a 1.8% Increase to Personal Services based on the
full year inclusion of FY20's new position, Customer Experience Manager.
Ordinary Maintenance is proposed with a 0.8% decrease due to a reduction in
lines for oÞce furniture, supplies, and training courses. These reductions are
oàset by a $5,500 increase in Professional & Technical Services. This line is
used to pay for the department's night and weekend call service and we
anticipate increased volume in FY21 consistent with our experience from
spring 2020.
Constituent Services
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Constituent Services
Non-Union
DIRECTOR OF CONSTITUENT …
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Constituent Services
Non-Union
CALL CENTER MANAGER
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Constituent Services
Non-Union
CUSTOMER EXPERIENCE MA…
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Constituent Services
Non-Union
CUSTOMER SERVICE REP
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Constituent Services
SMEA B
TELEPHONE OPERATOR
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Constituent Services
Non-Union
CUSTOMER SERVICE REP
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Constituent Services
SMEA B
TELEPHONE OPERATOR
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Constituent Services
Non-Union
CUSTOMER SERVICE REP
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Constituent Services
Non-Union
CUSTOMER SERVICE REP
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Constituent Services
Non-Union
CUSTOMER SERVICE REP
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Constituent Services
Non-Union
CUSTOMER SERVICE REP
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Constituent Services
Non-Union
CUSTOMER SERVICE REP
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Constituent Services
Non-Union
CUSTOMER SERVICE REP (PT …
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City of Somerville, MA FY21 Budget
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Mission Statement
To ensure the successful delivery of city services by recruiting, developing,
motivating, and retaining qualiÕed employees to provide the highest possible
level of public service. Personnel promotes and supports organizational
excellence through eàective human resources programming regarding
beneÕts, compensation, training, safety initiatives, quality customer service,
and professional development. All programs are administered in an
environment that embraces diversity. Personnel also ensures that all
employees are paid in accordance with applicable laws and collective
bargaining agreements.
Changes from FY20
Personal Services are projected 3% lower than FY20. This is due to a proposed
50% cut in the vacant Talent Acquisition Manager position. While an essential
position, we anticipate that there will be a reduction in recruitment eàorts at
the beginning of FY21 due to the current economic conditions; Personnel staà
will be reassigned to meet our hiring needs in this interim period. There are
minimal increases in some areas of Personal Services due to adjustments in
the Living Wage Ordinance and to meet obligations of negotiated collective
bargaining agreements.
Overall, Ordinary Maintenance is proposed 5% lower than FY20. We conducted
an assessment of what will be essential in FY21 to serve our employee
population and maintain our core functions of staÞng, development,
compensation, beneÕts administration, safety/health and employee and labor
relations as we reopen to the public from the COVID-19 closure. Towards that
end, we reduced our budget signiÕcantly for valuable but discretionary items
such as employee awards, our wellness program, non-union gym
Personnel
City of Somerville FY21 Budget
reimbursement, and employee training. At the same time, we are seeking
increases in two lines: in professional & technical services, to be able to
conduct searches for a rich pool of diverse, qualiÕed candidates for critical
management positions such as the Director of Human Resources and Chief of
Police; and in arbitration services, to meet the needs for hearings postponed
from Spring 2020 due to the COVID-19 pandemic.
Special Items is proposed 110% higher than FY20. This is due to the transition
of the Fire Education Incentive budget to Personnel, oàset slightly by a
reduction in the Non-Union Education account.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Personnel
Non-Union
DIRECTOR OF HUMAN RESOUR…
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Personnel
Non-Union
PAYROLL DIRECTOR
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·
·¶¸,·¹º.¸½
Personnel
Non-Union
DEPUTY DIRECTOR OF PERSO…
·,¾½¹.ºº
¿½,½¿¹.»¾
·
¿¾,·¼¾.¸½
Personnel
Non-Union
BENEFITS MANAGER
·,¼¹¸.¼¹
¾»,¸¸¹.·½
·
¾»,»º¿.¼¿
Personnel
SMEA D
BENEFITS COORDINATOR
·,¹¼¶.¼º
½·,¶¸».¸»
·
½¹,»º½.¹½
Personnel
Non-Union
BENEFITS SPECIALIST
·,¹»¹.¶º
½¶,¼¸¾.½¶
·
½¶,¾¿¿.¹·
Personnel
Non-Union
HR GENERALIST
·,¸½¹.¿º
¼¼,º¿¿.¼º
·
¼¼,½»º.º¹
Personnel
Non-Union
PAYROLL COORDINATOR
·,¸½¹.¿º
¼¼,º¿¿.¼º
·
¼¼,½»º.º¹
Personnel
SMEA B
ADMIN SMEA B
·,·¾¿.·¹
¼¸,¶½¸.»¹
·
¼º,»¼¶.¹¼
Personnel
Non-Union
PAYROLL COORDINATOR
·,¸¸º.º½
¼¹,¿·½.¹½
·
¼º,·¼¸.¸½
Personnel
Non-Union
HR GENERALIST
·,·½¼.¿¸
¼·,º¹».¹¾
·
¼·,¼½¶.½½
Personnel
Non-Union
PAYROLL COORDINATOR
·,·½¼.¿¸
¼·,º¹».¹¾
·
¼·,¼½¶.½½
Personnel
Non-Union
TALENT ACQUISITION MANAG…
·,·½¼.¿¸
¼·,º¹».¹¾
¶.»
¹¶,½·½.¼¿
City of Somerville, MA FY21 Budget
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Mission Statement
Establish and maintain a network infrastructure that is secure, reliable,
accessible and Öexible while providing timely and eàective technology support
services to city staà that maximizes and enhances their productivity and their
ability to provide ever improving city services.
Changes from FY20
Personal Services increases of 3.1% are comprised of salary adjustments due
to union collective bargaining settlements. The currently vacant IT Project
Manager position has been funded for 75% of the year with an anticipated
start date of 9/1/2020.
Ordinary Maintenance lines are projected to increase by 41.7%. This is due to a
number of factors
Software increases of 40% include signiÕcant Cybersecurity enhancements
and other departmental software consolidated into the IT budget. Examples
include SmartSheet licenses and OpenGov software.
PSTN and Cellular & Paging lines are now fully funded and no longer require
yearly transfers/approvals between City and SPS making the process much
more eÞcient. The amount of this transfer was expected to be $155,000 in
FY21.
The PSTN line also reÖects phase 1 of upgrading the aged public safety radio
infrastructure.
Cellular & Paging increases of 33% are due to increased mobile demands in
general and due to COVID19.
Information Technology
City of Somerville FY21 Budget
Computer Equipment lines increases are due to the purchase of additional
laptops as compared to desktops and a 5-year balanced lease on replacing
municipal network infrastructure equipment.
Increases in the R&M - Computer Equipment line are for one-time costs of
$70,000 in order to convert an existing tape-stored data backup system.
Other diàerences include regular yearly percentage increases to software
services and contracts.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Information Technology
Non-Union
DIRECTOR OF IT
¸,»»¶.¶¶
·¹¹,··¶.¶¶
·
·¹¹,¼¸¶.¶¶
Information Technology
SMEA A
IT SUPERVISOR/COMPUTE…
¸,¶º¹.¹¹
·¶¼,¼¼·.¾º
·
·¶¾,¿½¶.»·
Information Technology
Non-Union
DEPUTY DIRECTOR OF IT
·,¿¼·.»º
·¶¸,¹¿¸.¹·
·
·¶¸,½¾º.¼¸
Information Technology
Non-Union
IT NETWORK MANAGER
·,½¼¿.¹¼
¿¸,¹¼¶.¼¶
·
¿¸,½·º.º½
Information Technology
SMEA A
IT COMP TECH/SYST ADMIN
·,½¸¸.¸¼
¾¿,¿¶¸.¶»
·
¿¸,·º¼.»¶
Information Technology
SMEA A
IT ADMINPROG/TECH
·,½¶».¸·
¾¿,¶··.¿¹
·
¿·,¶»¸.¿½
Information Technology
SMEA D
IT SPECIALIST
·,º¶¼.¸¿
½¹,º¶¾.»¼
·
½º,¼¹¿.¾¸
Information Technology
Non-Union
IT SPECIALIST
·,¹¶¶.»¶
¼½,¾¾¼.·¶
·
¼¾,·º¼.¸¶
Information Technology
Non-Union
IT PROJECT MANAGER - FU…
·,¼¼½.¹·
¾½,¶¹¹.º¼
¶.½»
¼»,¸½».·¶
Information Technology
SMEA B
IT HELP DESK/ADMIN
¾º¼.¿½
ºº,¸··.¼·
·
ºº,½¹·.¶¶
City of Somerville, MA FY21 Budget
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Mission Statement
To conduct elections, oversee the collection of census data, and maintain a
collection of public records including voter and resident lists, campaign
Õnance records, and election results. The Elections Department conducts fair
and orderly elections by distributing and administering nomination papers
and petitions, certifying signatures, preparing ballots, administering early
elections, staÞng polling locations, maintaining voting machines, training
wardens and clerks, tabulating votes, publishing the oÞcial results of all
elections, and ensuring candidates’ compliance with campaign Õnance laws
and the Somerville Ethics Ordinance. The Department also administers the
annual city census, which is mandated by the City Charter and the general laws
of Massachusetts. Census information is used by the Election Department to
ensure accurate voting lists and is used as a critical data source by many city
agencies.
Changes from FY20
The Elections Department is proposing a 14% increase for FY21 due to the
need to staà up for the upcoming Presidential election as well as response to
additional safety precautions during the COVID-19 pandemic.
For the September and November elections, we are being asked to prepare for
early voting, absentee voting, mail in voting as well as person voting.
Consequently, we need to hire staà to help us facilitate these items.
Ordinary Maintenance increases of 27.3% are strictly due to Presidential
election year preparations.
Elections
City of Somerville FY21 Budget
Personal Service increases of 9.9% are due to union collective bargaining
settlements during FY20 as well as an additional $27,000 in expected costs for
poll workers in the Salaries & Wages Temporary line.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Elections
Non-Union
CHAIRMAN OF ELECTIONS
·,¾¶º.½»
¿º,¸¶½.¾¸
·
¿º,»¼¾.½½
Elections
SMEA A
DEPUTY ELECTION COMMISSION…
·,»¼¼.¸¶
¾·,½»».º¾
·
¾¸,»¼¾.½¸
Elections
SMEA A
ASSIST ELECTION COMMISSIONER
·,º½¹.»¸
½¼,¿·½.½º
·
½½,½·¸.ºº
Elections
SMEA B
SENIOR CLERK
¾¿¿.¶½
º¼,¿¹·.»·
·
º½,¿¼·.¹¹
City of Somerville, MA FY21 Budget
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Mission Statement
To record, maintain, and certify municipal records, including resident vital
statistics, business licenses and permits, and legislative acts. We provide
technical assistance to individuals and businesses, and professional support to
public oÞcials. We also provide professional and clerical support to the City
Council and Licensing Commission, including meeting preparation,
interdepartmental communication, license and permit processing, and
document management.
Changes from FY20
The FY21 budget for the City Clerk's oÞce proposes a 2.4% decrease in
Personal Services due to a reduction in Salaries/Wages Temporary. The oÞce
will be reducing usage of interns in FY21.
The Ordinary Maintenance budget is proposed with a 1.2% increase due to a
modest increase in Repair & Maintenance - Service Contracts.
City Clerk
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
City Clerk
Non-Union
CITY CLERK
¸,¶¾·.¼¶
·¶¾,¼»¿.»º
·
·¶¿,¶½».¾¼
City Clerk
Non-Union
ARCHIVIST
·,¸¿¿.º¸
¼½,¾¸¿.¼¹
·
¼¾,¶¾¿.»¸
City Clerk
SMEA B
ADMIN ASST
·,·¾¿.·¹
¼¸,¶½¸.»¹
·
¼º,»¼¶.¹¼
City Clerk
SMEA B
ADMIN ASST
·,·¾¿.·¹
¼¸,¶½¸.»¹
·
¼º,»¼¶.¹¼
City Clerk
SMEA B
HEAD CLERK
·,¶¿¸.¹¹
»½,¶·¿.º½
·
»¾,·¾½.¿¹
City Clerk
SMEA B
PRINCIPAL CLERK
·,¶¶º.½¹
»¸,ºº½.·»
·
»¹,¸º¾.·¶
City Clerk
SMEA B
PRINCIPAL CLERK
¿¸½.¾¼
º¾,º¹º.¶½
·
º¿,º¼¿.¼º
City Clerk
SMEA B
PRINCIPAL CLERK
¿¸½.¾¼
º¾,º¹º.¶½
·
º¾,¿¼¿.¼º
City of Somerville, MA FY21 Budget
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Mission Statement
The Licensing Commission is charged with the responsibility of issuing various
types of alcohol licenses, common victualer, innholder, and entertainment
licenses, adopting and enforcing rules and regulations pertaining to such
licenses as well as local ordinances and laws. The Commission determines the
amount of license fees and the hours of operation in accordance with local
and state laws.
Additionally, the Commission acts on complaints received from public safety
oÞcials, elected oÞcials and the general public relative to alleged violations of
its rules and regulations, Massachusetts General Laws and/or local ordinances
by food, liquor, or entertainment establishments in the city. Complaints are
investigated, and if warranted, a hearing is held. If an establishment is found in
violation, sanctions are levied against the establishment that may include a
license modiÕcation, suspension, revocation, or reduction in hours.
Changes from FY20
There are no changes to the Licensing Commission budget for FY21.
FY21 Budget Proposal
Licensing Commission
City of Somerville FY21 Budget
FY21 Positions Listing
City of Somerville, MA FY21 Budget
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Mission Statement
To provide high-quality, cost-effective legal services to the Mayor, City Council,
Department Heads, Boards, Commissions, and other municipal employees. The
Law Department strives to successfully prosecute and defend actions before state
and federal courts and administrative agencies, provide well-reasoned, timely legal
opinions, draft legislation, draft and review contracts, advocate for the City in
matters before the state legislature, and facilitate the lawful implementation of
programs, technologies, and best practices.
Changes from FY20
Overall, Ordinary Maintenance is proposed 7.1% lower than FY20. This is due to
foregoing and reducing certain day-to-day law office expenses as well as a
reduction in the set off for outside legal counsel, as set forth hereafter:
R & M Office Equipment - $400 – 100% - As we have a service contract on the
photocopier/scanner/fax machine and IT maintains computers/internet service,
there is nominal risk;
Legal Services - $30,000 – 6% - this line is a good faith projection of reasonably
anticipated and potential expenses;
Postage - $300 – 75% - less postage required in recent years apparently due to
increase in electronic filings and transfer of documents;
Photocopying - $150 – 75% - increase in digital photography and electronic
transfers has decreased need for photography expenses;
Office Equipment - $1,750 – 88% - intend to work with existing office equipment;
Law
City of Somerville FY21 Budget
Office Furniture - $5,000 – 100% - will do with existing decades-old furniture.
In State Travel - $2,500 – 63% - we anticipate less need to travel to and from
courts, hearings, etc. due to use of remote participation.
In State Conferences – $1,250 – 63% - reduced participation in continuing
education programs.
Overall, Personal Services is proposed 2.9% lower than FY20. This is due to the
elimination of the temporary salary line from which law interns were paid a
$15.00/hour stipend.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Law
Non-Union
CITY SOLICITOR
¹,¶¹·.¿¾
·»¾,¸¼¿.·º
·
·»¾,¾½».»¹
Law
Non-Union
DEPUTY CITY SOLICITOR
¸,¹¹».»¼
·¸·,¿·¼.¶¶
·
·¸¸,¹¾¹.··
Law
Non-Union
CHIEF LABOR COUNSEL
¸,·¸¹.¸¹
··¶,¾¹¸.½¹
·
···,¸»½.¹¾
Law
Non-Union
ASSISTANT CITY SOLICITOR
¸,·¸¹.¸¹
··¶,¾¹¸.½¹
·
···,¸»½.¹½
Law
Non-Union
ASSISTANT CITY SOLICITOR
·,¿¼·.»º
·¶¸,¹¿¸.¹·
·
·¶¸,½¾º.¼¸
Law
Non-Union
LEGAL ADMINISTRATIVE ASSISTANT
·,¹»·.¿·
½¶,»¼¿.¿º
·
½¶,¾º¶.¹¹
Law
Non-Union
ISD PARALEGAL
·,¸¿¿.º¸
¼½,¾¸¿.¼¹
·
¼¾,¶¾¿.»¸
Law
Non-Union
PARALEGAL / LEGAL ASSISTANT (…
¿¾¿.¿¿
»·,¼½½.º¼
·
»·,¾½».º¼
Law
Non-Union
SPECIAL COUNSEL
¸,·¼».½¶
··¹,¶º¿.¹¾
¶.¸»
¸¾,¹½¶.¼¹
Law
Non-Union
HOUSING COUNSEL / ASST DIREC…
·,½¹¸.»¼
¿¶,º¹¿.»¶
¶.¸
·¾,·»½.¸¶
Law
Non-Union
MUNICIPAL HEARING OFFICER
¿½».¸¼
··,½¶¹.·¸
·
··,½¶¹.·¸
City of Somerville, MA FY21 Budget
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Mission Statement
To ensure the safety of residents and community members by enforcing all
laws and regulations pertaining to building construction and health. ISD
provides residents and community members with consistent and high quality
education; local, state and federal code enforcement; emergency services and
support to improve the health and safety in the City of Somerville.
Changes from FY20
Personal Services are projected to increase by 4.0% above FY20. This is due to
ratiÕcation of new union contracts increasing salary for all collectively
bargained positions. There is currently one non-union position vacant, Zoning
Plan Reviewer, which has been funded for 25% of FY21 with an expected hire
date of 4/1/2021.
The Personal Services budget also includes the reallocation of two Food
Inspector positions to transition to two Safety Inspector positions in order to
comply with the new safety fee and inspection program. Both of these
positions are fully-funded in the interest of Õlling these roles as soon as
feasible.
Ordinary Maintenance is projected to increase 36.5% over FY20. This is due to
the inclusion of a contract health inspector to perform required sanitary
inspections at food service establishments. The use of a contract health
inspector is due to the positions unable to be Õlled after multiple months of
advertising for the open positions.
All food license renewal fees have been waived for FY21. To accommodate the
increase in required reviews and inspections of safety plans a 0.35% safety
Inspectional Services
City of Somerville FY21 Budget
review fee per cost of construction will added to building permits beginning
July 2020.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Inspectional Services
Non-Union
SUPERINTENDENT ISD
¸,¹»¹.¾»
·¸¸,¾½¶.½½
·
·¸¹,¹º·.»º
Inspectional Services
SMEA A
SR BUILDING INSPECTOR
·,¿¾¹.¸º
·¶¹,»¸º.¿¹
·
··¶,½¹¾.¶»
Inspectional Services
SMEA A
CHIEF CODE ENFORCEMENT I…
·,¿ºº.·¼
·¶·,º¾».¶¾
·
··¶,¼·¸.¸¹
Inspectional Services
SMEA D
CHIEF WIRE & ELECTRICAL IN…
·,¾¸».¸¼
¿»,¸½¾.¹¸
·
·¶·,»¿¹.¾¾
Inspectional Services
SMEA D
CHIEF PLUMBING AND GAS IN…
·,½½·.»½
¿¸,º½¼.¸¶
·
¿½,½½¹.¼¼
Inspectional Services
SMEA A
SEALER
·,¼¾¾.¹¹
¾¾,·¹¶.¼¸
·
¿¹,¾¿º.¿º
Inspectional Services
Non-Union
ISD DEPUTY DIRECTOR
·,¼¼».¸¾
¾¼,¿¸½.¼¹
·
¾½,¸¼¶.¼¾
Inspectional Services
SMEA B
BUILDING INSPECTOR
·,»¶¹.¼¶
½¾,º¾¾.¶¹
·
¾º,¹¿».¿»
Inspectional Services
SMEA B
BUILDING INSPECTOR
·,»¶¹.¼¶
½¾,º¾¾.¶¹
·
¾º,¸º».¿»
Inspectional Services
SMEA B
BUILDING INSPECTOR
·,»¶¹.¼¶
½¾,º¾¾.¶¹
·
¾¹,»º».¿»
Inspectional Services
SMEA B
BUILDING INSPECTOR
·,»¶¹.¼¶
½¾,º¾¾.¶¹
·
¾¹,·¿».¿»
Inspectional Services
SMEA B
BUILDING INSPECTOR
·,»¶¹.¼¶
½¾,º¾¾.¶¹
·
¾¹,·¿».¿»
Inspectional Services
SMEA B
BUILDING INSPECTOR
·,»¶¹.¼¶
½¾,º¾¾.¶¹
·
¾¸,¼¿».¿»
City of Somerville, MA FY21 Budget
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Mission Statement
The Department of Infrastructure and Asset Management (IAM), through
Capital Projects for buildings and Engineering for utilities, and in close
collaboration with DPW, OSPCD, and Water & Sewer, develops and
implements a comprehensive plan to eàectively maintain, modernize, and
replace Somerville’s full range of horizontal and vertical infrastructure assets.
While IAM seeks to optimize the City’s capital investments through technical
evaluation of operations costs against capital improvements, the broader goal
of the department is to establish and utilize evaluation criteria, in consultation
with virtually every other City department, by which options are rated and
projects are prioritized. IAM also seeks to identify and evaluate alternative
forms of funding with the objective of minimizing overall costs to taxpayers
and water and sewer ratepayers.
Changes from FY20
None of the IAM staà are part of collective bargaining; therefore, there are no
salary adjustments to IAM Personal Services.
To reÖect departmental organization and reporting structures, the Project
Assistant position is being moved from IAM administration to the Capital
Projects Division. Consequently, while the IAM PS budget appears to be
reduced, there is no actual change to the overall Departmental budget.
For FY20 when IAM was created by combining Capital Projects and
Engineering, the Ordinary Maintenance budgets for routine expenses (e.g.,
training, oÞce supplies, furniture, equipment, etc.) remained at the Division
Infrastructure & Asset
Management
City of Somerville FY21 Budget
level. To improve operational eÞciency, most of those lines are being
consolidated at the IAM Department level for FY21. Those lines are level-
funded with the exception of a complete cut to out-of-state travel and
conferences resulting in a modest net reduction in OM for IAM.
It should be noted that there is an apparent increase in Engineering OM;
however, this is due to the roadway markings maintenance function and
budget line being moved from the Parking Department to IAM Engineering.
That line is being level-funded from FY20 to FY21 resulting in no net change to
the overall City budget.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Infrastructure & Asset Management
Non-Union
DIRECTOR OF INFRASTRUCTU…
¸,»»¶.¶¶
·¹¹,··¶.¶¶
·
·¹¹,··¶.¶¶
Infrastructure & Asset Management
Non-Union
DIRECTOR OF FINANCE & ADMIN
·,½¼».¹¾
¿¸,·»¹.¶¾
·
¿¸,·»¹.¶¾
Infrastructure & Asset Management
Non-Union
GIS COORDINATOR
·,¼¿¾.»¿
¾¾,¼¼¼.·¾
¶.º
¹»,º¼¼.º½
Infrastructure & Asset Management
Non-Union
CONSTRUCTION LIAISON
·,¹¶¶.»¶
¼½,¾¾¼.·¶
¶.º
¸½,·»º.ºº
City of Somerville, MA FY21 Budget
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Mission Statement
To oversee the construction, reconstruction, renovation, and preventive
maintenance of all City-owned buildings which currently consist of 32 facilities
and approximately 1.9 million square feet. In all of its work, the Capital
Projects Department strives to be eÞcient and responsive to community
needs, to enhance sustainable design and energy eÞciency, and to improve
safety and accessibility for all users.
Changes from FY20
None of the Capital Projects staà are part of collective bargaining; therefore,
there are no salary adjustments for current positions.
For the reasons discussed below, a new position is proposed for the Capital
Projects Division, a Green Building Manager for the new Somerville High
School. It is important to bring this position on while the building is being
commissioned; therefore, we propose posting the position immediately, and
allowing 6 weeks to Õll. Accounting for the reorganization of the Project
Assistant position discussed above, there is a net increase to the Capital
Project PS line.
While the City did not elect to pursue LEED certiÕcation, the new Somerville
High School will incorporate advanced building systems, particularly for
heating and cooling, and will be the most technologically advanced building in
the City when it opens this fall. As is the case with similar sustainable buildings,
operations and maintenance will be substantially more complex for the High
School than for any of our other buildings, requiring not only knowledge of the
IAM: Capital Projects &
Project Management
City of Somerville FY21 Budget
mechanical systems, but also how occupant behaviors impact those systems.
To protect the City’s investment and ensure proper functioning of the energy-
eÞcient systems, Capital Projects requests the addition of a Green Building
Manager to oversee maintenance contracts, correctly respond to 311
requests, and generate work plans for DPW’s routine operations and custodial
activities.
Due to projected COVID-related budget constraints, the allowance for Building
Improvements is being removed from Capital Projects FY21 budget resulting in
a reduction in Capital Outlay.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
IAM: Capital Projects
Non-Union
GREEN FACILITIES MANAGER (Fun…
·,¼¼½.¹·
¾½,¶¹¹.º¼
¶.¾½»
½¼,·»º.¸¾
IAM: Capital Projects
Non-Union
PROJECT MANAGER
·,¿»¹.»¸
·¶·,¿½¹.»½
·
IAM: Capital Projects
Non-Union
PROJECT MGR CAPITAL PROJ
·,½¹º.¼½
¿¶,»º¿.¼·
·
IAM: Capital Projects
Non-Union
DIR CAP PROJ MGMT
¸,¹»¹.¾»
·¸¸,¾½¶.½½
·
IAM: Capital Projects
Non-Union
PROJECT MANAGER (FUNDED VIA …
·,½¼».¹¾
¿¸,·»¹.¶¾
IAM: Capital Projects
Non-Union
PROJECT ASSISTANT
·,º½·.·»
½¼,½¿º.¸¹
·
IAM: Capital Projects
Non-Union
PREV MAINT MGR (FUNDED Ȧ%)
·,¼¼½.¹·
¾½,¶¹¹.º¼
¶.»
City of Somerville, MA FY21 Budget
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Mission Statement
The Engineering Department facilitates the improvement and modernization
of the City’s infrastructure including roadways, sidewalks, water distribution,
sewer and stormwater management systems by engineering safe, multimodal,
functional, and sustainable infrastructure maintenance and capital investment
projects. The Department manages the street opening and trench permit
programs, reviews private development site plans to ensure compliance with
City standards and sound engineering practices, administers the city’s
pavement management program, and acts as the City’s liaison to state and
federal agencies such as the MBTA, MassDOT, EPA, MassDEP, and the MWRA
on engineering issues.
Changes from FY20
One staà member in the Engineering Division is an SMEA member and entitled
to an annual adjustment resulting in a slight increase in the overall Personal
Services line.
For the reasons discussed below, a new position is proposed for the IAM
Engineering Division, a Stormwater Program Manager to be funded by the
Sewer Enterprise. For budget organizational purposes, the new position does
not appear to impact the Engineering PS line; however, you will Õnd it
budgeted in the Sewer Enterprise.
The September 2019 Administrative Order issued by the US Environmental
Protection Agency establishes a strict timeline and actions for compliance with
the federally-issued stormwater permit. The August 2019 Variance for
Combined Sewer OverÖows (CSO) issued by the Massachusetts Department of
Environmental Protection establishes a timeline and expectations for the next
IAM: Engineering
City of Somerville FY21 Budget
anticipated requirements of the federally-issued CSO permit. FulÕlling those
requirements will require substantial planning, data gathering, and reporting,
all of which must be coordinated through Engineering with Water & Sewer,
DPW-Highway and other City departments, and will also require enforcement
of more rigorous stormwater management standards on private property.
Specialized knowledge of stormwater permit requirements, and technical
understanding of stormwater management systems is vital for the City to
maintain compliance and avoid further enforcement actions from the federal
and state regulators. Following an in-depth review of the requirements and
generating a compliance plan for the City, the Directors of Engineering and
IAM estimate that compliance cannot be achieved by sharing the workload
amongst currently over-allocated staà, and that a new full-time employee with
the requisite expertise is required.
It should be noted that there is an apparent increase in Engineering Ordinary
Maintenance; however, this is due to the roadway markings maintenance
function and budget line being moved from the Parking Department to IAM
Engineering. That line is being level-funded from FY20 to FY21 resulting in no
net change to the overall City budget.
Historically, the City has funded the preparation of the annual bid package for
the Pavement Management Program through Engineering’s
Engineering/Architecture line (analogous to most other departments’
Professional Technical line), and funded construction through bond
appropriations and Chapter 90 state funding. Due to conservative budgeting
and contract management for a number of years, we have surplus funds
available in prior years’ budgets. We therefore proposed to utilize that
remainder to fund the FY21 paving bid package preparation, and reduce the
FY21 Engineering/Architecture line.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
IAM: Engineering
Non-Union
TRAFFIC ENGINEER
·,¼¼½.¹·
¾½,¶¹¹.º¼
¶.¾¾º¼
½¼,¿¿·.·º
IAM: Engineering
Non-Union
DIRECTOR OF ENGINEERING
¸,¹»¹.¾»
·¸¸,¾½¶.½½
¶.º
º¿,¹¹¼.¼¸
IAM: Engineering
Non-Union
ASSISTANT DIRECTOR OF EN…
·,½¼».¹¾
¿¸,·»¹.¶¾
¶.º
¹½,¶¶¸.º¼
IAM: Engineering
Non-Union
PROJECT MANAGER
·,¼¼½.¹·
¾½,¶¹¹.º¼
¶.º
¹º,¿º¼.½½
IAM: Engineering
Non-Union
SENIOR CIVIL ENGINEER
·,¼¼½.¹·
¾½,¶¹¹.º¼
¶.º
¹º,¿º¼.½½
IAM: Engineering
Non-Union
PROJECT MANAGER
·,¼¼½.¹·
¾½,¶¹¹.º¼
¶.º
¹º,¿º¼.½½
IAM: Engineering
SMEA B
TRENCH INSPECTOR
·,¹º¼.½¿
½¶,¹¶¸.¹»
¶.º
¸¿,ºº¼.·¸
IAM: Engineering
Non-Union
JUNIOR CIVIL ENGINEER
·,·½¼.¿¸
¼·,º¹».¹¾
¶.º
¸º,¼¼¾.¹·
IAM: Engineering
Non-Union
PROJECT MGR UTILITIES
·,½¹º.¼½
¿¶,»º¿.¼·
¶
¶.¶¶
IAM: Engineering
Non-Union
STORMWATER PROGRAM MA…
·,½¼».¹¾
¿¸,·»¹.¶¾
¶
¶.¶¶
City of Somerville, MA FY21 Budget
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Mission Statement
To eÞciently manage City assets, including cash and receivables. The
Treasurer ensures that all assets are accounted for and all receipts due to the
City are collected. In accordance with Mass General Laws Ch44 Section 55B,
the Treasury is responsible for ensuring the safety and liquidity of the City’s
funds while earning the highest yield possible. The Treasurer also maintains
banking relationships, electronic payment relationships, City debt, and
building insurance for all City-owned property.
Changes from FY20
The 511000 Salaries increase is attributed to the Deputy Treasurer position,
added approximately half way through Fiscal year 2020 and is fully budgeted
at FY21, $92.5K. There is currently one vacancy in the department, a Principal
Clerk, which is funded for 50% of the year with an expected start date of
1/1/2021.
The 960 employee budgeted is at 75% of base salary, a 25% reduction in the
FY21 position, however, with FY20 this position was budgeted at 79%, so it’s
technically a 4% reduction over FY20.
Overtime 513000. Continuing the eàort to reduce overtime, with FY21 the
$3,000 decrease translates to a 35% reduction over prior FY.
The remaining salary line increases are union contractual increases.
Travel, Training, Dues, Subscriptions, OÞce Equipment and Furniture were
removed for FY21, a $4,675 reduction, which is just under 2%.
Professional & Technical services 530000 increased by $10K in order to pay
small dollar invoices/expenses surrounding sale of debt (bonds/BANs) in an
eàort to reduce charging org # 36795 (the bond expense budget). Funds taken
Treasury
City of Somerville FY21 Budget
from Land Court line, an eàort to enhance Õscal prudence via a pay-as-go
method.
Removed $5K from 530011 Advertising for Dilboy Field and Veterans' Ice
Rinks. This 2% reduction was taken because advertising for the recreation
department is not a core treasury function, and the part-time advertising clerk
position that supported the advertising campaign was eliminated from the
treasury budget with FY20.
Increased Advertising line 530011 by $7K, for impending unclaimed property
(tailings/uncashed checks) legal advertisement per M.G.L. Ch 200A section 9A.
Funds were taken from the Land Court line 578012. Going forward, the
advertising line 530011 will be used for newspaper legal advertisements for
both Tax Takings and abandoned property/tailings (uncashed checks). With
prior Õscal year budgets, the Tax Taking legal advertisements were charged at
the Land Court line 578012.
530012 Data Processing reduced by 12% or $2,700 in an eàort to align budget
with previous expenditures.
530026 Bank Charges increased $5K or 12% to provide suÞcient funding for
expected yearly increase in charges.
534003 Postage line increased by $7,515 or 9%. Covers tax billing costs. Tax
billings for FY20 real estate and personal property demands, and well as
various calendar yea
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Treasury
Non-Union
TREASURER/COLLECTOR
¸,·»½.¼¿
··¸,¼¹·.»º
·
··¹,¶¼¹.¶¾
Treasury
Non-Union
DEPUTY TREASURER
·,½¼».¹¾
¿¸,·»¹.¶¾
·
¿¸,»¶¼.·»
Treasury
Non-Union
ASSISTANT TAX COLLECTOR
·,»¹¶.»¿
½¿,¾¿¼.½¸
·
¾¶,¸¶¸.¾º
Treasury
Non-Union
ACCOUNTANT
·,¹¾¶.·¶
½¸,¶º·.¸½
·
½¸,¹·½.¸¿
Treasury
SMEA A
ADMIN SMEA A
·,¹»¹.¼º
½¶,¼»¿.¾·
·
½·,»¹¶.»º
Treasury
Non-Union
TAX TITLE ADMINISTRATOR
·,¸¶¶.º¼
¼¸,¼¼º.¶¿
·
¼¸,¿¶º.·¾
Treasury
SMEA B
HEAD CLERK
·,¶¿¸.¹¹
»½,¶·¿.º½
·
»¿,·¹½.¿¹
Treasury
SMEA B
HEAD CASHIER
·,¶·¶.¶¿
»¸,½¸¼.½½
·
»¹,¸½¾.½¾
Treasury
SMEA B
PRINCIPAL CLERK
¿¸½.¾¼
º¾,º¹º.¶½
·
º¾,¿¼¿.¼º
Treasury
SMEA B
PRINCIPAL CLERK
¿¸½.¾¼
º¾,º¹º.¶½
·
º¾,¿¼¿.¼º
Treasury
SMEA B
PRINCIPAL CLERK - FUNDE…
¿·¾.¼½
º½,¿»º.»¸
¶.»
¸º,¹¸½.¸¼
Treasury
PT CUSTOMER SERVICE REP
¹¸¼.¶¶
·¼,¿»¹.¼¶
¶.½»
·¸,½·».¸¶
City of Somerville, MA FY21 Budget
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Mission Statement
To protect the Õduciary interests of the City by providing independent, timely
oversight of the City’s Õnances and by ensuring that Õnancial transactions are
executed legally, eÞciently, and eàectively. The Auditing Division serves as a
barrier to potential fraud or misuse of city resources.
Changes from FY20
Personal Services are up 2.3% or $19,500. Diàerences in Salaries are due to
negotiated collective bargaining agreements and contractual beneÕts. The
Overtime Account was cut by 11% or $1,110 based on expected usage in FY21.
Ordinary Maintenance is up 6.0% or $6,240. The primary cost driver is the
requirement to conduct an OPEB (Other Post Employment BeneÕts) valuation
every two years. The City is required to conduct this valuation for FY2020. The
cost of the full valuation is $12,000. In the oà years, the requirement is to
conduct an update. The cost of the update is $1,500. The OPEB Valuation is
reÖected in the Accounting and Auditing Account.
Small adjustments downward have been made to a number of line items.
Auditing
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Auditing
Non-Union
FINANCE DIRECTOR /CITY A…
¸,¾·».º·
·º¼,¿¼º.·¿
·
·º½,»¸½.¸½
Auditing
Non-Union
DEPUTY CITY AUDITOR
¸,·¼».½¶
··¹,¶º¿.¹¾
·
··¹,º¾¸.»¸
Auditing
Non-Union
MANAGER OF ACCOUNTS PA…
·,½¼».¹¾
¿¸,·»¹.¶¾
·
¿¸,»¶¼.·»
Auditing
SMEA A
SYSTEMS ACCOUNTANT
·,¼»¾.¾½
¾¼,»¿¹.¶¶
·
¾½,º¸º.½½
Auditing
SMEA D
GRANT ACCOUNTANT
·,º¿½.¼¸
½¾,·½».»¹
·
½¿,¶½».¶»
Auditing
Non-Union
INTERNAL AUDITOR
·,¸½».¶¶
¼¼,»»».¶¶
·
¼¼,¾·¶.¶¶
Auditing
SMEA B
ADMIN SMEA B
·,·¾¿.·¹
¼¸,¶½¸.»¹
·
¼º,»¼¶.¹¼
Auditing
Non-Union
ACCOUNTING ANALYST
·,·½¼.¿¸
¼·,º¹».¹¾
·
¼·,¼½¶.½½
Auditing
SMEA B
PRINCIPAL CLERK
·,¶¸¶.·¿
»¹,¸»º.¶¹
·
»º,º¶¾.¶½
Auditing
SMEA B
PRINCIPAL CLERK
·,¶¸¶.·¿
»¹,¸»º.¶¹
·
»º,º¶¾.¶½
Auditing
SMEA B
PRINCIPAL CLERK
·,¶·¶.¶¿
»¸,½¸¼.½½
·
»¹,¾½¾.½¾
City of Somerville, MA FY21 Budget
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Mission Statement
To assist City departments in obtaining the best possible value of services and
supplies in a timely fashion. To ensure compliance with applicable laws as well
as to Öag areas for potential abuse.
Changes from FY20
Personal Services are projected 5.5% lower than FY20. This is due to a 25% cut
in the budgeted FY21 salary for a vacant position, Asst. Purchasing Director,
with an expected Õll date of 10/1/2020.
Overall, Ordinary Maintenance is proposed 12.1% lower than FY20. This is due
to a projected reduction in purchases of paper for city departments, fewer
advertised bids, and deferral of non-essential staà training to FY22.
The above-noted reductions in PS and OM are due to the expectation that
procurement activity will be lower in FY21 due to ongoing COVID-19
conditions.
Purchasing
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Purchasing
Non-Union
DIRECTOR OF PURCHASING
¸,·¸¹.¸¹
··¶,¾¹¸.½¹
·
···,¸»½.¹½
Purchasing
Non-Union
CONSTRUCTION PROCUREMENT …
·,¹¸¼.»·
¼¿,¸º¹.¾¸
·
¼¿,»¶¿.·¸
Purchasing
Non-Union
PROCUREMENT ANALYST
·,¹¶¶.»¶
¼½,¾¾¼.·¶
·
¼¾,·º¼.¸¶
Purchasing
SMEA B
ADMIN ASST
·,·º¸.½¹
»¿,¼»¶.º¾
·
¼¶,¸¸¿.¶¹
Purchasing
Non-Union
ASSIST DIRECTOR OF PURCHASI…
·,º½·.·»
½¼,½¿º.¸¹
¶.½»
»½,»¿».¼½
Purchasing
SMEA B
PRINCIPAL CLERK
¿¸½.¾¼
º¾,º¹º.¶½
·
º¾,¿¼¿.¼º
City of Somerville, MA FY21 Budget
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Mission Statement
To provide taxpayers and the general public with the best professional service
and information available about property assessments in the City. EÞcient and
eàective assistance allows taxpayers, the public, other City departments, and
state agencies to maintain the highest level of conÕdence in the Assessors and
their data.
Changes from FY20
Personal Services: For Fiscal Year 2021 our Assessing Administrative Assistant
Position which has been vacant since February of this year will be cut 50%. The
presumed hiring date would be January 1, 2021. This position was to be paid at
$59,059.88 for Fiscal Year 2021. A total of $29,529.94 or 50% of this position
would be cut, roughly six months without the position. The Chief Assessor has
absorbed the majority of the duties that the Administrative Assistant was
responsible for. Under the circumstances the Board of Assessors appreciates
the position returning after the New Year if possible.
Ordinary Maintenance: Fiscal Year 2021 is the City’s Õrst revaluation in four
years. Historically the entire Commonwealth reevaluates all real estate and
personal property every three years. In Somerville’s case the Department of
Revenue added an extra interim year to fairly align all 352 communities into a
Õve year cycle. Our real estate software vendor Vision is contracted to assist
only in revaluation years. This service is a required necessity on Line 530016
and changed the annual amount of $21,000 to $69,000. The $48,000 increase
is the same contracted amount paid for in our last revaluation in Fiscal Year
2017.
Assessing
City of Somerville FY21 Budget
The other two lines increased for Fiscal Year 2021 are the Legal Services Line
530010 and a new Professional Appraisal Line. Due to our current
development at Cambridge Crossing and the Assembly Campus, the Board of
Assessors felt increases of $10,000 to the Legal Services Line and $20,000 for
the new Professional Appraisal Line was warranted and overdue. Our current
Real Estate Appeal environment is healthy, yet the Assessors need these lines
to defend our values and protect our City’s overlay with fair and equitable
values.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Assessing
Non-Union
CHIEF ASSESSOR / BOARD CHAIR…
¸,¸¶¶.¾»
··º,¾¾º.·½
·
··»,¹¸º.¹º
Assessing
Non-Union
DIR OF COMMERCIAL ASSESSME…
·,¼¶¶.¼¸
¾¹,»»¸.·¸
·
¾¹,¾½¸.¸»
Assessing
Non-Union
MGR OF RESIDENTIAL ASSESSME…
·,»¼·.¸¶
¾·,º¿º.¼»
·
¾·,¾¶¼.¾¿
Assessing
Non-Union
SALES/PERSONAL PROP ANALYST
·,¹»¹.¶º
½¶,¼¸¾.½¶
·
½¶,¾¿¿.¹·
Assessing
Non-Union
ASSESSOR ANALYST
·,¹»¹.¶º
½¶,¼¸¾.½¶
·
½¶,¾¿¿.¹·
Assessing
SMEA B
PRINCIPAL CLERK
·,¶¶º.½¹
»¸,ºº½.·»
·
»º,»º¾.·¶
Assessing
SMEA B
SENIOR CLERK
¾º¼.¿½
ºº,¸··.¼·
·
ºº,½¹·.¶¶
Assessing
SMEA B
ADMIN SMEA B - FUNDED Ȧ%
·,·¹·.º¸
»¿,¶»¿.¾¾
¶.»
¸¿,¾½¿.¿º
Assessing
BOARD MEMBER / ASSESSOR
¾¶º.º¿
¿,¼»¹.¾¾
·
¿,¼»¹.¾¾
Assessing
BOARD MEMBER / ASSESSOR
¾¶º.º¿
¿,¼»¹.¾¾
·
¿,¼»¹.¾¾
City of Somerville, MA FY21 Budget
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Mission Statement
To assist City departments with the development, preparation, and submission
of proposals to public and private funders. Grants Development provides a
broad range of services at diàering levels of intensity, in order to help
departments of all sizes and resource levels obtain specialized funding. This
funding supports ongoing work as well as innovative and cutting-edge
activities, and helps to reduce the City’s reliance on tax dollars to support its
programs and services. In addition, Grants Development analyzes and
assesses potential opportunities for viability and fundability so City
departments can make smart decisions about where to apply their eàorts and
achieve greater eÞciencies. Grants Development also serves as a repository of
information and documentation on the City’s funding history, submitted grant
applications, and current fundability with past funders and new funders under
consideration.
Changes from FY20
The FY21 Grants Development budget proposes a reduction of Ordinary
Maintenance lines by 29% from $8,700 to $6,200, due to elimination of Out-of-
State Travel ($1500) and Out-of-State Conference lines ($1000)
There are no changes to Personal Services for FY20.
Grants Development
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Grants Dev
Non-Union
GRANTS DEVELOPMENT MAN…
·,½¹º.¼½
¿¶,»º¿.¼·
·
¿¶,¾¿¼.»»
Grants Dev
Non-Union
GRANT WRITER
·,º¹¹.»¶
½º,¾¸¾.½¶
·
½»,··».º¶
City of Somerville, MA FY21 Budget
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Mission Statement
The Mayor’s OÞce of Strategic Planning and Community Development
(OSPCD) is committed to making Somerville an even more exceptional place to
live, work, play and raise a family by implementing the goals, policies, and
actions of the SomerVision comprehensive plan. OSPCD seeks to enhance low
and moderate income areas of the City, stimulate economic development,
increase job opportunities, create future development opportunities, improve
the City’s neighborhoods, expand housing options, preserve and enhance
Somerville’s public space and urban forest and improve transportation access,
with a focus on Somerville’s long-term economic, environmental, and social
quality of life.
Changes from FY20
Personal Services - An overall 3% decrease in salaries was a result of a
decrease in general fund base salaries shifted over to CARES grant funding
oàset by the shift of the CPA manager General Fund allocation to the OSPCD
Admin budget from SomerStat.
Ordinary Maintenance - An overall 34% decline was primarily due to decreased
travel and staà development costs related to anticipated COVID related travel
restrictions. Professional and Technical and other ancillary expenses were also
reduced by 34% due to forecasted decrease in demand for oÞce supplies and
other supplies and services.
OSPCD: Administration
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
OSPCD: Administration
Non-Union
EXCECUTIVE DIRECTOR OSP…
¸,½º¼.·»
·º¹,¹º¿.¸¹
¶.¿
·¸¿,»¶¾.¼¸
OSPCD: Administration
Non-Union
LEGAL COUNSEL
¸,·¼».½¶
··¹,¶º¿.¹¾
¶.¼»
½¹,½¼¹.¼º
OSPCD: Administration
Non-Union
EXECUTIVE ASSISTANT
·,¹¸¼.»·
¼¿,¸º¹.¾¸
¶.¿
»¿,¶¾¸.½¼
OSPCD: Administration
Non-Union
SENIOR ACCOUNTANT
·,»¼·.¸¶
¾·,º¿º.¼»
¶.»
º¶,¿¶¹.º»
OSPCD: Administration
Non-Union
SENIOR ACCOUNTANT
·,»¹¶.»¿
½¿,¾¿¼.½¸
¶.¹
¸º,¶¼¶.¾»
OSPCD: Administration
Non-Union
DIRECTOR OF FINANCE & AD…
·,¾¹¼.½·
¿»,¾½¼.¶¼
¶.¹
¸º,¶¼¶.¾»
OSPCD: Administration
Non-Union
CPA MANAGER
·,»¼¿.¸¹
¾·,¿·¹.¾»
¶.¸
·¼,ºº».»º
OSPCD: Administration
Non-Union
PROGRAM COMPLIANCE OF…
·,¸¸º.º½
¼¹,¿·½.¹½
¶
¶.¶¶
OSPCD: Administration
Non-Union
PROGRAM COMPLIANCE OF…
·,·½¼.¿¸
¼·,º¹».¹¾
¶
¶.¶¶
City of Somerville, MA FY21 Budget
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Mission Statement
The mission of the OSPCD Planning & Zoning division is to coordinate the long
range plans for the city, establish plans for various neighborhoods, manage
redevelopment projects, administer and guide the zoning amendment
process, and protect historic resources.
Changes from FY20
Personal Services - A 6% decrease in personal services is driven by budgeted
vacancy lag in the vacant Administrative Assistant and Historic Planner
positions. The Planner Position has been budgeted at 75% of year with an
expected start date of 10/1/20, and the Administrative Assistant has been
budgeted at 50% of the year with an expected start date of 1/1/21.
Ordinary Maintenance - An overall decline of 29% is driven by a $75K decrease
in the professional and technical services budget as a result of deferred
neighborhood plans and other planning eàorts to FY22.
OSPCD: Planning &
Zoning
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
OSPCD: P&Z
Non-Union
DIRECTOR PLANNING AND …
¸,¶¶¶.½½
·¶º,ºº¶.·»
·
·¶º,¾º¶.¹·
OSPCD: P&Z
Non-Union
SENIOR PLANNER
·,¾¶º.½»
¿º,¸¶½.¾¸
·
¿º,»¼¾.½½
OSPCD: P&Z
Non-Union
SENIOR PLANNER
·,½¼¿.¹¼
¿¸,¹¼¶.¼¶
·
¿¸,½·º.º½
OSPCD: P&Z
Non-Union
SENIOR PLANNER
·,¼¼½.¹·
¾½,¶¹¹.º¼
·
¾½,¹¼¼.¿¸
OSPCD: P&Z
Non-Union
PLANNER
·,»¼·.¸¶
¾·,º¿º.¼»
·
¾·,¾¶¼.¾¿
OSPCD: P&Z
Non-Union
PLANNER
·,º½·.·»
½¼,½¿º.¸¹
·
½½,¶¾¾.º¼
OSPCD: P&Z
Non-Union
OUTREACH COORD PLAN & …
·,¸¶¶.º¼
¼¸,¼¼º.¶¿
·
¼¸,¿¶º.·¾
OSPCD: P&Z
Non-Union
DIR OF HISTORIC PRESERVA…
·,·½¸.··
¼·,·¾º.·º
·
¼·,º·¾.»¼
OSPCD: P&Z
Non-Union
PLANNER - FUNDED ½»%
·,º½·.·»
½¼,½¿º.¸¹
¶.½»
»½,»¿».¼½
OSPCD: P&Z
Non-Union
ADMIN ASSISTANT - FUNDE…
¿¾¶.½½
»·,·¿¼.·»
¶.»
¸»,»¿¾.¶¾
OSPCD: P&Z
MPO REPRESENTATIVE
¾¹¹.¹¹
¿,¿¿¿.¿¼
·
¿,¿¿¿.¿¼
OSPCD: P&Z
PLANNING BOARD CHAIR
»·¾.¼¿
¼,¸¸º.¸¾
·
¼,¸¸º.¸¾
OSPCD: P&Z
ZBA MEMBER / CHAIR
»·¾.¼¿
¼,¸¸º.¸¾
·
¼,¸¸º.¸¾
City of Somerville, MA FY21 Budget
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Mission Statement
The Housing Division is responsible for delivering safe, aàordable and
sustainable housing for Somerville residents. In serving this mission, it
administers programs and/or funding for Aàordable Rental and
Homeownership Opportunities (known as Inclusionary Housing), Heat System
Replacement and Housing Rehab, Lead Paint Abatement, and Residential
Energy EÞciency eàorts. The Division’s staà also support three boards and
commissions and serve as the lead agency for the City’s Continuum of Care,
which provides services and housing for homeless individuals and families, in
addition to implementing the Õve housing goals of SomerVision and the
policies of the Sustainable Neighborhoods Committee.
Changes from FY20
Personal Services - A 12% reduction in base general fund salaries was due to a
combination of supplemental CARES grant funding and statutory cap waivers
and provisions on admin expenses.
Ordinary Maintenance - a 1% decrease in overall ordinary maintenance was
primarily due to a decrease in professional and technical services resulting
from universal waitlist work completed and expended in FY20.
OSPCD: Housing
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
OSPCD: Housing
Non-Union
DIRECTOR OF HOUSING
¸,¶º¶.½¾
·¶¼,»¸¾.¿¼
¶.¿
¿¼,¸º¹.º¶
OSPCD: Housing
Non-Union
INCLUSIONARY HSG SPECIALI…
·,¸¶¶.º¼
¼¸,¼¼º.¶¿
·
¼¸,¿¶º.·¾
OSPCD: Housing
Non-Union
SUSTAINABLE NEIGHBORHO…
·,¸¶¶.º¼
¼¸,¼¼º.¶¿
·
¼¸,¿¶º.·¾
OSPCD: Housing
Non-Union
HOUSING COMPLIANCE COO…
·,·½¼.¿¸
¼·,º¹».¹¾
·
¼·,¼½¶.½½
OSPCD: Housing
Non-Union
HOUSING COORDINATOR
·,·½¼.¿¸
¼·,º¹».¹¾
¶.¿
»»,»¶¹.¼¿
OSPCD: Housing
Non-Union
ASST DIR HSG/HSG COUNSEL
·,½¹¸.»¼
¿¶,º¹¿.»¶
¶.¼
º¿,¿¹¸.¹·
OSPCD: Housing
Non-Union
HOUSING COORDINATOR
·,¸¿¿.º¸
¼½,¾¸¿.¼¹
¶.»
¹º,¶ºº.½¼
OSPCD: Housing
Non-Union
PROGRAM SPECIALIST
·,¶¶¶.¹¾
»¸,¸¸¶.¶¾
¶.»
¸¼,¸·¶.¶¾
OSPCD: Housing
Non-Union
PROGRAM SPECIALIST
·,¶¶¶.¹¾
»¸,¸¸¶.¶¾
¶.»
¸¼,¸·¶.¶¾
OSPCD: Housing
Non-Union
LEAD PROGRAM MANAGER
·,»¹¶.»¿
½¿,¾¿¼.½¸
¶.¹
¸¶,¶»¶.½·
OSPCD: Housing
BOARD MEMBER / CHAIR
¹¹¹.¶¶
¹,¿¿¼.¶¶
·
¹,¿¿¼.¶¶
OSPCD: Housing
BOARD MEMBER
¹·¾.¶¶
¹,¾·¼.¶¶
·
¹,¾·¼.¶¶
OSPCD: Housing
BOARD MEMBER
¹·¾.¶¶
¹,¾·¼.¶¶
·
¹,¾·¼.¶¶
City of Somerville, MA FY21 Budget
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Mission Statement
The mission of the OÞce of Housing Stability is to prevent the involuntary
displacement of Somerville residents who are in the process of eviction or
others at risk of losing their housing; to assist those needing to relocate to Õnd
and transition to appropriate housing; to assist homeless families and
individuals to access shelter where necessary; and to identify and implement
policies and programmatic initiatives designed to increase the supply of
aàordable housing, target housing resources to those at risk of displacement
and enhance tenants’ rights.
Changes from FY20
Personal Services - 23% decline in personal services was driven by a shift in
base general fund salaries to CARES act grand funding opportunities.
Ordinary Maintenance – is Öat over year. The shift in $80K from professional
services to legal services represents a year over year line item accounting
correction. OHS staà will also be assisting with the administration and
oversight of the $1.5M in rental assistance grant funds being provided to
selected non-proÕt agency partners .
OSPCD: Housing
Stability
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
OSPCD: Housing Stability
Non-Union
DIRECTOR OF HOUSING ST…
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¶.¿
·¶¶,·¹·.¼º
OSPCD: Housing Stability
Non-Union
CO DEPUTY DIRECTOR
¾¼¹.¶¾
º»,¶»¸.¼¸
·
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OSPCD: Housing Stability
Non-Union
INTAKE SPECIALIST
¿¾¶.½½
»·,·¿¼.·»
¶.¾
º·,··¹.¾»
OSPCD: Housing Stability
Non-Union
CO DEPUTY DIRECTOR
½¶¼.·»
¹¼,¾¼·.¸¹
·
¹½,¶¶¸.º¼
OSPCD: Housing Stability
Non-Union
HOUSING COUNSELOR
·,·½¼.¿¸
¼·,º¹».¹¾
¶.»
¹¶,¾¹».¹¾
OSPCD: Housing Stability
Non-Union
HOUSING COUNSELOR
·,·½¼.¿¸
¼·,º¹».¹¾
¶.»
¹¶,¾¹».¹¾
City of Somerville, MA FY21 Budget
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Mission Statement
The Economic Development division of the OSPCD is committed to fostering
the growth of a resilient and equitable economic base in Somerville by
supporting the creation of good jobs, helping to prepare Somerville’s
workforce for the jobs of today and tomorrow, fostering the growth of new
and existing businesses and expanding the commercial tax base of Somerville.
The division pursues this mission within three core strategy areas: real estate
development, workforce development and business development.
Changes from FY20
Personal Services - A 19% decline in personal services is driven by general fund
base salaries shifted to additional CARES grant funding opportunities.
Ordinary Maintenance - 40% decrease in ordinary maintenance was primarily
achieved by the stoppage of the Great Boston Economic Compact project,
suspending the culinary grant match program and shift in small business
assistance programs to other grant sources. Economic Development will also
be administering the $1M CDBG Small Business COVID Relief program.
OSPCD: Economic
Development
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
OSPCD: Economic Development
Non-Union
DIRECTOR ECONOMIC DEVEL…
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OSPCD: Economic Development
Non-Union
SENIOR PLANNER
·,½¼¿.¹¼
¿¸,¹¼¶.¼¶
·
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OSPCD: Economic Development
Non-Union
ECONOMIC DEV ASSISTANT
·,»¶¶.»¾
½¾,¹¹¶.·¸
·
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OSPCD: Economic Development
Non-Union
ECONOMIC DEV SPECIALIST
·,½¼¿.¹¼
¿¸,¹¼¶.¼¶
¶.¾
¼¿,»¹».¾¼
OSPCD: Economic Development
Non-Union
URBAN REVITALIZATION SPEC
·,½¶¶.¼»
¾¾,½½º.·¹
¶.½
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OSPCD: Economic Development
Non-Union
ECONOMIC DEV ASSISTANT
·,»¶¶.»¾
½¾,¹¹¶.·¸
City of Somerville, MA FY21 Budget
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Mission Statement
The mission of the Somerville Redevelopment Authority is to eliminate blight
and decadence wherever it may exist in the City by the creation and
implementation of demonstration projects and urban renewal plans, while
furthering the goals of the SomerVision plan.
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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OSPCD: Redevelopment
Authority
City of Somerville FY21 Budget
Mission Statement
The OSPCD Mobility Division plans, designs, implements and evaluates
projects and programs that advance Somerville’s goal of becoming the most
walkable, bikable, transit-accessible city in the United States.
Changes from FY20
Personal Services - Overall 9% reduction in PS is due to a one-year shift of
$20k in base salary cost to transportation network special revenue fund.
Revenue for this fund is expected to decrease sharply in FY22.
Ordinary Maintenance - Ordinary maintenance held Öat year over year.
FY21 Budget Proposal
Departmental Organization
OSPCD: Mobility
City of Somerville FY21 Budget
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
OSPCD: Mobility
Non-Union
DIR OF MOBILITY
¸,¶¾·.¼¶
·¶¾,¼»¿.»º
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OSPCD: Mobility
Non-Union
SENIOR TRANSPORTATION PL…
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·
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OSPCD: Mobility
Non-Union
GLX PROJECT LIAISON
·,»¶¶.»¾
½¾,¹¹¶.·¸
·
½¾,¼¹¶.¸¹
OSPCD: Mobility
Non-Union
TRANSPORTATION PLANNER
·,»¹¶.»¿
½¿,¾¿¼.½¸
¶.»
º¶,·¶·.º¸
OSPCD: Mobility
Non-Union
TRANSPORTATION PLANNER
·,º½·.·»
½¼,½¿º.¸¹
City of Somerville, MA FY21 Budget
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Mission Statement
The OSPCD Public Space & Urban Forestry Division plans, designs, implements
and evaluates projects and programs that advance the goals of the 2018-2023
Open Space and Recreation Plan.
Changes from FY20
Personal Services - General fund base salaries remained primarily Öat year
over year.
Ordinary Maintenance - Remained primarily Öat year over year.
Capital - FY21 capital allocation for tree planting ($150K) is being reallocated
from the capital stabilization instead of the general fund.
OSPCD: Public Space &
Urban Forestry
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
OSPCD: PSUF
Non-Union
DIRECTOR OF PSUF
·,¿¼·.»º
·¶¸,¹¿¸.¹·
¶.¿
¿¸,»¶¼.·»
OSPCD: PSUF
Non-Union
SENIOR PLANNER
·,½¶¶.¼»
¾¾,½½º.·¹
·
¾¿,··º.¸¼
OSPCD: PSUF
Non-Union
SENIOR PLANNER
·,¼¼½.¹·
¾½,¶¹¹.º¼
·
¾½,¹¼¼.¿¸
OSPCD: PSUF
Non-Union
PLANNER
·,º½·.·»
½¼,½¿º.¸¹
·
½½,¶¾¾.º¼
OSPCD: PSUF
Non-Union
PROJ MANAGER DIRECT…
·,½¹º.¼½
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OSPCD: PSUF
Non-Union
PLANNER
·,º½·.·»
½¼,½¿º.¸¹
¶.½
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City of Somerville, MA FY21 Budget
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Mission Statement
To protect the people and property of our City. The Fire Department is
responsive to the needs of our residents by providing rapid, professional, and
humanitarian services essential to the health, safety, and well being of the City.
We will achieve our mission through prevention, education, Õre suppression,
emergency medical services, disaster response, and defense against terrorist
attacks. We strive to provide a work environment that values cultural diversity
and is free of harassment and discrimination. We actively participate in our
community, serve as role models, and strive to eàectively and eÞciently utilize
all of the resources at our command to provide a quality of service deemed
excellent by our residents with “Courage, Integrity, and Honor.”
Changes from FY20
The Personal Services budget for Fire is projected to be 10% higher than FY20.
This is due to the collective bargaining agreement that was negotiated in 2019.
Salaries are projected at a 9% increase, this is due to the stipends that are also
tied into base pay. Some of these stipends, such as EMT & Education received
increases.
There is currently one vacancy within the department, Senior Clerk. This
position has been funded at 75% for FY21 with an estimated start date of
10/1/20.
The Ordinary Maintenance budget shows a reduction in the software line
($27,000 77%). Software costs for FY21 have been allocated to the IT
department budget. We do have an increase in grant match (approximately
$24,000) to cover the match of a $260,000 grant we have applied for to
Fire
City of Somerville FY21 Budget
increase the number of hazardous materials technicians we have in the
department.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Fire
Non-Union
FIRE CHIEF
¹,¿»».¹·
¸¶»,¼½¼.·¸
·
¸¶»,¼½¼.·¸
Fire
Non-Union
ASSISTANT FIRE CHIEF
¹,¸¾·.¿·
·½¶,¼»¿.¹¸
·
·½¶,¼»¿.¹¸
Fire
Local ½¼
DEPUTY CHIEF
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Fire
Local ½¼
DEPUTY CHIEF
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Fire
Local ½¼
DEPUTY CHIEF
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Fire
Local ½¼
DEPUTY CHIEF
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Fire
Local ½¼
DISTRICT CHIEF
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Fire
Local ½¼
DISTRICT CHIEF
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Fire
Local ½¼
DISTRICT CHIEF
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Fire
Local ½¼
DISTRICT CHIEF
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Fire
Local ½¼
CAPTAIN
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CAPTAIN
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Fire
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CAPTAIN
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City of Somerville, MA FY21 Budget
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Changes from FY20
The Personal Services budget for Fire Alarm has a projected 5% increase. This
is due to the Collective Bargaining agreement that was negotiated this year,
covering the years 2018-2021.
FY21 Budget Proposal
Fire Alarm
City of Somerville FY21 Budget
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Fire Alarm
Local ½¼
CHIEF FIRE ALARM OPERATOR
·,¾¸¿.º¾
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·
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Fire Alarm
Local ½¼
SENIOR FIRE ALARM OPERATOR
·,¼¹¹.º¼
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·
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Fire Alarm
Local ½¼
SENIOR FIRE ALARM OPERATOR
·,¼¹¹.º¼
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Fire Alarm
Local ½¼
SENIOR FIRE ALARM OPERATOR
·,¼¹¹.º¼
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·
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Fire Alarm
Local ½¼
SENIOR FIRE ALARM OPERATOR
·,¼¹¹.º¼
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Fire Alarm
Local ½¼
FIRE ALARM OPERATOR
·,º»¾.º»
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Fire Alarm
Local ½¼
FIRE ALARM OPERATOR
·,º»¾.º»
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Fire Alarm
Local ½¼
FIRE ALARM OPERATOR
·,º»¾.º»
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Fire Alarm
Local ½¼
FIRE ALARM OPERATOR
·,º»¾.º»
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Fire Alarm
Local ½¼
FIRE ALARM OPERATOR
·,º»¾.º»
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City of Somerville, MA FY21 Budget
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Changes from FY20
The Emergency Management budget for FY21 remains unchanged.
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Emergency Management
HOMELAND SECURITY COORDINATOR
·
¸¶,¾¸¼.¶¶
Emergency
Management
City of Somerville FY21 Budget
City of Somerville, MA FY21 Budget
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Mission Statement
The Somerville Police Department, as part of, and empowered by, the
community, is committed to protect the lives, property, and rights of all
people, to maintain order, and to enforce the law impartially. Members of the
Department actively pursue the cooperation of every resident in an eàort to
create a police/ community partnership that is sensitive to the multitude of
cultures that make up the human fabric of our community. To fulÕll our
mission, we will utilize innovative and proven crime prevention strategies and
problem-solving partnerships with our community.
Changes from FY20
Personal Services are proposed at a 2.1% reduction for FY21, or $340,000. This
is due to the following adjustments:
Reduction in force: The FY21 proposed budget reduces the number of Patrol
OÞcers from 96 to 94. This results in reductions to salary-related lines.
Reduction in Overtime: A 14% reduction to the Overtime budget is
proposed, equal to $185,803.
Reduction in Court Time: A 39% reduction to the Court Time budget is
proposed, equal to $101,675.
These reductions are oàset by a 3% contractual increase to the Crossing
Guards line.
Ordinary Maintenance lines are proposed at a 13.7% reduction for FY21, or
$93,200. This is due to the following adjustments:
A 36% reduction in the Medical & Dental Services line, equal to $45,000.
A 22% reduction in the Public Safety Supplies line, equal to $48,000. This is
the result of the removal of funding for FY20's one-year increase to
purchase additional protective vests.
Police
City of Somerville FY21 Budget
Special Items are proposed at a 70.4% reduction for FY21 due to the removal
of the FY20-proposed cadet program from the FY21 budget.
In sum, these reductions in PS, OM, and SI result in a 3.3% reduction in
funding for the Police budget in FY21 coupled with a reduction in budgeted
Patrol OÞcers by 2.
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Police
CHIEF
º,¸¶¼.¶¹
¸·¿,»»º.¿·
·
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Police
DEPUTY CHIEF
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Police
DEPUTY CHIEF
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Police
CAPTAIN
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Police
CAPTAIN
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Police
CAPTAIN
¸,¾¶¶.¸¾
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Police
LIEUTENANT
¸,¹¾¹.¸¸
·¸º,º¶º.¶¾
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Police
LIEUTENANT
¸,¹¾¹.¸¸
·¸º,º¶º.¶¾
·
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Police
LIEUTENANT
¸,¹¾¹.¸¸
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Police
LIEUTENANT
¸,¹¾¹.¸¸
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Police
LIEUTENANT
¸,¹¾¹.¸¸
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Police
LIEUTENANT
¸,¹¾¹.¸¸
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Police
LIEUTENANT
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City of Somerville, MA FY21 Budget
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Changes from FY20
Personal Service increases of 18.5% are to account for collective bargaining
settlements reached in FY20.
A reduction of 11.5% in the Ordinary Maintenance budget is due to reductions
in Supply lines oàset by an increase in Printing & Stationary.
FY21 Budget Proposal
Animal Control
City of Somerville FY21 Budget
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Animal Control
SMEA D
ANIMAL CONTROL OFFICER
·,¶¿¾.½½
»½,¹»».½¸
·
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Animal Control
SMEA D
ANIMAL CONTROL OFFICER
·,¶½½.·¸
»¼,¸¸».»¾
·
»¿,¸¿».¸»
City of Somerville, MA FY21 Budget
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Changes from FY20
The FY21 E-911 Personal Services budget is projected at a 5.2% increase,
attributed solely to a $59,000 increase to the Overtime line.
FY21 Budget Proposal
E-911
City of Somerville FY21 Budget
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
E¿··
E-¿·· OPERATOR
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E-¿·· OPERATOR
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·
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City of Somerville, MA FY21 Budget
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Mission Statement
The Parking Department serves resident, business, and visitor parking needs
through the work of its three divisions: Administration, Enforcement, and
Maintenance. The Department issues over 20 permit types, enforces parking
regulations citywide, and maintains the City’s meters and signs. The
Department advises and coordinates with every department in the City on all
matters related to parking and advises the City’s TraÞc Commission in
developing rules and regulations.
The Parking Department is dedicated to providing accurate, courteous, and
eÞcient customer service to our residents, businesses, and visitors through
enhanced technologies, extensive business analysis, and consistently high
professional performance.
Changes from FY20
The FY20 Personal Services budget is proposed at a 3.6% increase due to
collective bargaining agreements reached during FY20 along with annual
increases for union staà.
The FY20 Ordinary Maintenance budget is proposed at a 39.7% decrease due
primarily to a $270,000 transfer of pavement markings funding to the
Engineering Department. This can be seen in the R&M - Highways line.
Additional changes are as follows:
$313,208 reduction in Professional & Technical Services due to the removal of
traÞc consultant, parking study, and sign vendor services.
$79,500 reduction in Signs and Cones due to limiting of advanced technology
signage in FY21.
Parking
City of Somerville FY21 Budget
$30,262 reduction in Credit Card Convenience Fees due to a dropoà in meter
transactions.
These reductions were oàset by a small increase in the Rentals line due to a
contractual increase.
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Parking
Non-Union
DIRECTOR OF PARKING
¸,»¿¾.¾º
·¹»,¼»¿.¸¼
·
·¹¼,·½¿.¶¸
Parking
Non-Union
PARKING CLK/DIR OF OPERATI…
·,»¿¸.º¸
¾¹,·¸º.»º
·
¾¹,ºº¹.¶¹
Parking
SMEA D
PCO SUPERVISOR
·,ºº¼.º½
½»,»¶».¾¼
·
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Parking
Non-Union
ACCOUNTANT
·,»¶¶.»¾
½¾,¹¹¶.·¸
·
½¾,¼¹¶.¸¹
Parking
SMEA D
PCO SUPERVISOR
·,¹·º.¿½
¼¾,¼º·.¼¿
·
½º,¼¾º.¼¹
Parking
SMEA B
ADMINISTRATIVE ASST
·,·¾¿.·¹
¼¸,¶½¸.»¹
·
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Parking
Non-Union
PROGRAM ANALYST
·,·½¼.¿¸
¼·,º¹».¹¾
·
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Parking
SMEA B
FOREMAN/PARKING METER RE…
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»»,¾¸».¶¾
·
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Parking
SMEA B
SIGN REPAIRMAN
·,¶¸¿.º»
»¹,½¹½.¶¾
·
»¾,¸»·.¾¼
Parking
SMEA B
HEAD CLERK
·,¶¾·.»·
»¼,º»º.¿¸
·
»½,¼¸·.¸¸
Parking
SMEA B
HEAD CLERK
·,¶¾·.»·
»¼,º»º.¿¸
·
»½,»¸·.¸¸
Parking
SMEA B
SIGN REPAIRMAN
·,¶¸¿.º»
»¹,½¹½.¶¾
·
»¼,¿»·.¾¼
Parking
SMEA B
PARKING CONTROL OFFICER
¿¾º.¶¶
»·,¹¼º.¿»
·
»¼,¹¸¿.½»
City of Somerville, MA FY21 Budget
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Mission Statement
To protect and improve the community’s health and well-being through
prevention, community engagement, inclusion, accessibility, and promotion of
healthy behaviors and environment.
Changes from FY20
The FY21 HHS Personal Services budget is projected at a 24.9% increase,
primarily due to new pay rates for School Nurses and other SMEA staà.
There are currently three vacancies within the department:
The School Nurse Manager is appropriated for a full year, as lag generated is
used to provide continued service at this position.
A School Nurse Float position is also vacant and is appropriated for the full
year as that search is currently underway.
The LGBTQ Coordinator position is also vacant and has been appropriated for
50% of the year with an estimated start date of 1/1/21. We are in the process
of re-imagining this role as it has been diÞcult to attract candidates to this
part-time position.
One new position is proposed in the FY21 budget as outlined in the City's
collective bargaining agreement with the SMEA, a second School Nurse Float.
This position is funded 25% of the year.
Ordinary Maintenance is down 9.1% for FY21 primarily due to a reduction in
the Professional & Technical Services line.
Health & Human
Services
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
HHS
Non-Union
HHS DIRECTOR
¸,¹¾¸.¸½
·¸º,¹»º.¹¸
·
·¸º,¾¹¶.½¾
HHS
Non-Union
HHS DEPUTY DIRECTOR
·,¾¶º.½»
¿º,¸¶½.¾¸
·
¿º,»¼¾.½½
HHS
Non-Union
SCHOOL NURSE MANAGER
·,½¼».¹¾
¿¸,·»¹.¶¾
·
¿¸,»¶¼.·»
HHS
SMEA A
ADMINISTRATIVE ASSISTANT
·,½¶».¸·
¾¿,¶··.¿¹
·
¿·,¸»¸.¿½
HHS
SMEA A
SCHOOL NURSE
·,¼»½.»¶
¾¿,¶»½.¸·
·
¿¶,¿¹¾.½·
HHS
SMEA A
SCHOOL NURSE PRACTITIONER
·,¼»½.»¶
¾¿,¶»½.¸·
·
¿¶,¿¹¾.½·
HHS
SMEA A
PUBLIC HEALTH NURSE MANAG…
·,½¶».¸·
¾¿,¶··.¿¹
·
¿¶,»»¸.¿½
HHS
SMEA A
SCHOOL NURSE
·,¼·½.¶½
¾¼,¾¾».¶»
·
¾¾,¶»¾.º¼
HHS
SMEA A
SCHOOL NURSE
·,»½½.¼¹
¾º,½¼».¿·
·
¾»,¿¹·.ºº
HHS
Non-Union
DIRECTOR OF SHAPE-UP SOMER…
·,¼¸º.¸½
¾º,½¾½.¶¹
·
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HHS
SMEA A
SCHOOL NURSE
·,»¹¿.·»
¾¸,¼¿¾.ºº
·
¾¹,»¶¼.¸½
HHS
SMEA A
PUBL HEALTH PREPAREDNESS …
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½¿,¹¹¼.»»
·
¾·,½¿¶.»¸
HHS
SMEA A
SCHOOL NURSE
·,º½¶.¶½
½¾,¿¾¼.º½
·
¾¶,·¹¶.º¾
City of Somerville, MA FY21 Budget
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Mission Statement
The Somerville Council on Aging (COA) provides comprehensive services that
enhance the lives of the older adult population and enrich the community at
large. The COA is deeply committed to providing health & wellness and social
programs that reÖect the diversity of our older adult population. We promote
and support the concept of aging in place in our community. We promote and
safeguard the health and independence of older adults by advocating for them
in many areas; providing informational, referral, and case management
services; coordinating services to keep older adults in the community; and
providing meaningful social and recreational options to enhance their lives.
Changes from FY20
A 3.4% increase in Personal Services due to collective bargaining increases is
oàset by slight reductions in Ordinary Maintenance to Repairs & Maintenance,
Supplies, and Printing. We have proposed a minor increase to our Postage line
in order to increase outreach to seniors during the COVID-19 pandemic.
Council on Aging
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
HHS: COA
Non-Union
DIRECTOR OF COUNCIL ON AGING
·,¼¼».¸¾
¾¼,¿¸½.¼¹
·
¾½,¸¼¶.¼¾
HHS: COA
SMEA D
GERIATRIC SOCIAL WORKER
·,¸¿¿.º¸
¼½,¾¸¿.¼¹
·
¼¾,»¾¿.»¸
HHS: COA
SMEA D
SOCIAL WORKER
·,¸º¾.¿¼
¼»,·¿».½¸
·
¼»,¿º».»·
HHS: COA
Non-Union
PROGRAM COORDINATOR (PT - ¹¶…
·,¶¾¸.¾»
»¼,»¸º.¼¿
·
»¼,½º·.¸¼
HHS: COA
Non-Union
ADMIN ASSISTANT
·,¶º¶.¾¶
»º,¹¸¿.½½
·
»º,»¹½.¿¹
HHS: COA
Non-Union
HEALTH & WELLNESS COORDINAT…
·,¶º¶.¾¶
»º,¹¸¿.½½
·
»º,»¹½.¿¹
HHS: COA
Non-Union
OUTREACH COORDINATOR
·,¶º¶.¾¶
»º,¹¸¿.½½
·
»º,»¹½.¿¹
HHS: COA
Non-Union
HOLLAND ST CENTER DIRECTOR (g…
¹·¿.½½
·¼,¼¿·.¿¿
¶
¶.¶¶
HHS: COA
Non-Union
RECEPTIONIST (grant)
¸¿º.»¶
·»,¹½¸.¿¶
¶
¶.¶¶
City of Somerville, MA FY21 Budget
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Mission Statement
SomerPromise is a community-wide eàort that focuses on aligning and
mobilizing resources to address the academic, social, and environmental
factors that aàect student success. We are committed to equity and excellence
in children’s lives during and out of school, from cradle to career.
Changes from FY20
Personal Services are level funded this year despite the addition of two
Somerbaby Home Visitor positions fully funded by the Commonwealth
Children’s Fund grant.
Ordinary Maintenance is proposed 15.8 % lower than FY20 due to the
following changes:
increased reliance on Commonwealth Children’s Fund grant funding for
Early Childhood work
planned reimagining of wrap-around service provision
SomerPromise is also planning on contracting with William James Interface
Referral Service to facilitate mental health referrals for Somerville residents.
This service will help to meet the expected increase in need of mental health
services due to the impacts of COVID-19.
SomerPromise
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
HHS: SomerPromise
Non-Union
DIRECTOR OF SOMERPROMISE
·,»¼¿.¸¹
¾·,¿·¹.¾»
·
¾¸,¸¸½.¼¿
HHS: SomerPromise
Non-Union
OUT OF SCHOOL TIME COORDINATOR
·,¸¶¶.º¼
¼¸,¼¼º.¶¿
·
¼¸,¿¶º.·¾
HHS: SomerPromise
Non-Union
COORDINATOR - SOMERPROMISE (P…
¼º¿.½·
¹¹,¿·º.¾·
·
¹º,¶ºº.½¼
HHS: SomerPromise
OUTREACH WORKER (GRANT)
¾¾¸.½¶
º¼,¶½¼.¿º
¶
¶.¶¶
HHS: SomerPromise
OUTREACH WORKER (GRANT)
¾¾¸.½¶
º¼,¶½¼.¿º
¶
¶.¶¶
City of Somerville, MA FY21 Budget
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Mission Statement
The Somerville Department of Veterans’ Services honors the service and
sacriÕce of veterans through advocacy, services and engagement. The
Department strives to take a “Veterans Come First” approach to all services by
taking the time to engage with Somerville’s veterans, learn their concerns, and
work to improve their lives and our responsiveness in meeting their needs.
Changes from FY20
There are no substantive changes to Personal Services in the department for
FY21.
A 4.4% reduction in Ordinary Maintenance is due primarily to a reduction in
Professional & Technical Services as some annual events have been cancelled
for the summer of 2020. Small reductions in Materials budgets have also been
made.
Veterans Services
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
HHS: Veterans Services
Non-Union
DIRECTOR OF VETERANS SER…
·,»¼¿.¸¹
¾·,¿·¹.¾»
·
¾¸,¸¸½.¼¿
HHS: Veterans Services
SMEA B
PRINCIPAL CLERK
¿¸½.¾¼
º¾,º¹º.¶½
·
º¾,¿¼¿.¼º
City of Somerville, MA FY21 Budget
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Mission Statement
The Somerville Public Library is dedicated to providing services, materials, and
space that meet the educational, cultural, recreational, and informational
needs of all people in the community. From introducing libraries to young
children and their families, to supporting their needs in school, through
meeting their educational and recreational needs as adults, the Library and its
information professionals support information literacy and 21st century
library skills, life-long learning, freedom of information, and the reading,
listening, viewing, and technology needs and enjoyment of the community.
Changes from FY20
Personal Services are projected 2.3% higher than FY20. This reÖects:
28% increase in Salaries to accommodate pay increases for collective
bargaining members,
50% decrease in funding for vacant Deputy Library Director position,
25% decrease in funding for vacant Librarian III West Branch position,
16% decrease in Overtime to represent 15 weeks of Central closing at 1pm
on Saturdays, instead of 5pm; and Central remaining closed on Sundays for
5 additional weeks past Labor Day.,
Salary& Wages Temporary reduced by 24% minimal need for part-time staà
due to reduction of services being oàered while library facilities remain
closed.,
6% decrease in Shift Diàerential to reÖect the anticipated reduction in hours
of services at Library locations throughout the summer.
Ordinary Maintenance is proposed 1.2% higher than FY20. This reÖects
increases in costs as well as the utilization of MBLC State Aid to bridge gaps as
needed:
Libraries
City of Somerville FY21 Budget
$14,700 increase in Online Subscriptions as patrons increasingly utilize
online resources
100% decrease for Educational Supplies [To be funded from Library State
Aid Grant]
100% decrease in OÞce Supplies [To be funded from Library State Aid
Grant]
100% decrease in Book Theft System [To be funded from Library State Aid
Grant]
19% decrease in Internet Maintenance [To be funded from Library State Aid
Grant]
List of Personnel vacancies
Deputy Library Director - Vacant as of March 2020, funded 50%
Lib III West Branch Head - Vacant as of November 2019, funded 75%
Lib II Teen Librarian - Vacant as of November 2020, funded 100%
Tech III - Library First Assistant - Vacant as of May 2020, funded 100%
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Libraries
Non-Union
DIRECTOR OF LIBRARIES
¸,·»½.¼¿
··¸,¼¹·.»º
·
··¹,¶¼¹.¶¾
Libraries
SMEA B
BRANCH LIBRARIAN
·,¸¶¹.¿»
¼¸,¾º¼.¶º
·
¼»,¿·¼.½¼
Libraries
SMEA B
LIBRARIAN II
·,·¸¸.¹¸
»¾,»¾».¸¿
·
¼»,¶½¶.»¸
Libraries
SMEA B
ADMIN SMEA B
·,·¼».½¶
¼¶,¾º¿.º¼
·
¼¸,¾¾¿.½¸
Libraries
SMEA B
LIBRARIAN II
·,·¸¸.¹¸
»¾,»¾».¸¿
·
¼¸,¾·¸.¼¼
Libraries
SMEA B
LIBRARIAN II
·,·¸¸.¹¸
»¾,»¾».¸¿
·
¼¸,¾·¸.¼¼
Libraries
SMEA B
LIBRARIAN II
·,·¸¸.¹¸
»¾,»¾».¸¿
·
¼·,½¼¸.¼¼
Libraries
SMEA B
LIBRARIAN II
·,·¸¸.¹¸
»¾,»¾».¸¿
·
¼¶,¾·¸.¼¼
Libraries
SMEA B
LIBRARIAN II
·,···.¸·
»¾,¶¶».¸º
·
»¿,¿¼¼.º¿
Libraries
SMEA B
LIBRARIAN I
·,¶¼·.º¶
»»,º¶».·½
·
»¾,¾ºº.¸¶
Libraries
SMEA B
LIBRARIAN I
·,¶¼·.º¶
»»,º¶».·½
·
»½,½¿º.¸¶
Libraries
SMEA B
LIBRARY FIRST ASSISTANT
·,¶¸¶.¶¶
»¹,¸º¹.¾¶
·
»½,¹¸¸.¾¶
Libraries
SMEA B
LIBRARY FIRST ASSISTANT
·,¶¸¶.¶¶
»¹,¸º¹.¾¶
·
»½,¹¸¸.¾¶
City of Somerville, MA FY21 Budget
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Mission Statement
The Parks & Recreation department operates year-round programs
throughout the City’s public facilities, playgrounds, schoolyards, and various
other locations to promote positive and healthy activities for all members of
the Somerville community.
Changes from FY20
The proposed FY21 Parks & Recreation budget includes a 0.9% increase in
Personal Services due to collective bargaining agreements, as well as a 17.1%
increase to Ordinary Maintenance in order to meet the following goals:
This year in Parks & Recreation, we will be taking over the middle school
intramural program, including OST Coordination into programming, getting
rolling with a fully staàed Õelds crew, and completing the Kennedy Pool
renovation (90% complete) with the new Õlter being installed June.
Parks & Recreation
City of Somerville FY21 Budget
FY21 Budget Proposal
Departmental Organization
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Parks & Rec
SMEA D
Program Developer
¸,·¸¹.¼»
··¶,¾»º.º¼
·
···,¾½¿.·¿
Parks & Rec
Non-Union
Parks & Recreation Director
¸,¹¹».»¼
·¸·,¿·¼.¶¶
¶.½
¾»,¼¼¾.·¾
Parks & Rec
SMEA B
Administrative Assisant
·,¸¶·.¶¸
¼¸,¼¿¹.¸¼
·
¼º,»¹¹.º¼
Parks & Rec
Non-Union
Program Coordinator
·,¶¾¸.¾»
»¼,»¸º.¼¿
·
»¼,½º·.¸¼
Parks & Rec
Non-Union
Program Coordinator
·,¶¾¸.¾»
»¼,»¸º.¼¿
·
»¼,½º·.¸¼
Parks & Rec
Non-Union
Program Coordinator
·,¶¼·.¼¸
»»,º·¼.¹¼
·
»»,¼¸¾.¼¿
Parks & Rec
Non-Union
Program Coordinator
¿¾¶.½½
»·,·¿¼.·»
·
»·,¹¿¸.¹·
Parks & Rec
Non-Union
Program Coordinator
¿¾¶.½½
»·,·¿¼.·»
·
»·,¹¿¸.¹·
City of Somerville, MA FY21 Budget
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Mission Statement
The Field Maintenance Division is responsible for maintenance and upkeep of
the City’s many athletic Õelds from the ground up. Field Maintenance ensures
proper soil health and composition, care for the City’s synthetic turf Õelds, as
well as long-term improvements to all playing surfaces.
Changes from FY20
There are no substantive changes to Fields Maintenance for FY21.
An increase of 12% in Personal Services is due to having a fully-staàed Õelds
crew for the Õrst full Õscal year and a 2.1% decrease in Ordinary Maintenance
reÖects reductions in Repair and Supplies lines.
Parks & Recreation:
Fields Maintenance
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Parks & Rec: Fields
Non-Union
OPERATIONS DIRECTOR
·,»¼¿.¸¹
¾·,¿·¹.¾»
·
¾¸,¸¸½.¼¿
Parks & Rec: Fields
SMEA B
REC FIELDS FOREMAN
·,·»º.·¸
¼¶,¸º».¶¸
·
¼¹,·¹º.¶¿
Parks & Rec: Fields
SMEA B
REC FIELDS LABORER
·,¶¸¶.¸¿
»¹,¸»¿.¹¼
·
»»,¾»º.¶·
Parks & Rec: Fields
SMEA B
REC FIELDS LABORER
·,¶¸¶.¸¿
»¹,¸»¿.¹¼
·
»»,¾»º.¶·
City of Somerville, MA FY21 Budget
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Mission Statement
To maintain city-wide vehicle fleet including Police, Fire, DPW, and all City
departments, refuse removal, environmental improvement programs, public
buildings and grounds, parks and playgrounds, snow removal, open spaces, and
school custodial services. The DPW Administration team oversees all personnel
and financial matters related to the department. snow removal, open spaces, and
school custodial services. The DPW Administration team oversees all personnel
and financial matters related to the department.
Changes from FY20
The FY21 budget proposal includes a 3.7% increase to Personal Services. This is
due to changes in salaries for union employees based on collective bargaining
agreements. There are currently no vacancies in this division.
The Ordinary Maintenance budget has been reduced by nearly $200k based on
projected year end actuals and to align with prior year spending.
DPW: Administration
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
DPW: Administration
Non-Union
DPW COMMISSIONER
¸,»º½.¾¾
·¹¸,¿¿¿.¸¾
·
·¹¹,»¶¾.¾»
DPW: Administration
Non-Union
DIR OPERATIONS
¸,·»½.¼¿
··¸,¼¹·.»º
·
··¹,¶¼¹.¶¾
DPW: Administration
Non-Union
DIR ADMN & FINANCE
·,½¼».¹¾
¿¸,·»¹.¶¾
·
¿¸,»¶¼.·»
DPW: Administration
Non-Union
NON UNION
·,»¹¶.»¿
½¿,¾¿¼.½¸
·
¾¶,¸¶¸.¾º
DPW: Administration
SMEA B
ADMIN ASST
·,·¾¿.·¹
¼¸,¶½¸.»¹
·
¼º,»¼¶.¹¼
DPW: Administration
SMEA B
HEAD CLERK
·,¶¾·.»·
»¼,º»º.¿¸
·
»½,¼¸·.¸¸
DPW: Administration
SMEA B
HEAD CLERK
·,¶¾·.»·
»¼,º»º.¿¸
·
»½,»¸·.¸¸
DPW: Administration
SMEA B
PC·
·,¶¸¶.·¿
»¹,¸»º.¶¹
·
»º,»¹¹.¶½
DPW: Administration
SMEA B
SR CLERK
¾º¼.¿½
ºº,¸··.¼·
·
ºº,½¹·.¶¶
City of Somerville, MA FY21 Budget
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Mission Statement
To ensure that all public buildings and grounds are safe, clean, and welcoming
to all that enter. To provide a comfortable working environment for
employees, the Building and Grounds Department provides physical support,
custodial and maintenance services, both inside and outside, to over 35
facilities, including eleven schools and 1.7 million square feet of city-owned
property. The department also services the city’s 40 parks and open spaces.
Among other responsibilities, department staà ensures building safety and the
optimal performance of building systems by providing preventive
maintenance and repair of mechanical, HVAC, electrical, plumbing, and
building security systems. The department also performs interior and exterior
repairs, maintains dog parks, picks up trash and recycling, provides equipment
and staging for events, and clears snow from public buildings and walkways.
Changes from FY20
The FY21 budget proposal includes a 2.0% increase to Personal Services. This
is due to changes in salaries for union employees based on collective
bargaining agreements. There are currently four vacancies in this division:
One SHMEO, reduced by 6 weeks for FY21.
One HMEO/PWL, reduced by 6 weeks for FY21.
One HMEO/PWL, funded for 50% for FY21.
Public Grounds Gardener, funded for 50% of FY21.
These reductions in position funding are based on expected hire dates.
DPW Building & Grounds Ordinary Maintenance budget proposes a reduction
of 3.5%. Adjustments were made to right-size the budget in the amount of
DPW: Buildings &
Grounds
City of Somerville FY21 Budget
$260k in several areas such as deferral of Repair & Maintenance, HVAC,
Interior/Exterior Buildings that are currently closed to the public.
Services such as Professional & Technical and Moving have also been reduced.
Supply lines such as Electrical and Plumbing are anticipated to show
reductions in the Õrst quarter and therefore have also been adjusted.
In FY20 preservation of Öooring, rooÕng and window replacements took place
in several City & School Buildings which maybe postponed in FY21.
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
DPW: B&G
Non-Union
ACTING SUPT BLDG&GROU…
¸,¶º¶.½¾
·¶¼,»¸¾.¿¼
·
·¹·,¿¹½.··
DPW: B&G
SMEA A
PV PUBLIC BLDG FOREMAN
·,½¶».¸·
¾¿,¶··.¿¹
·
¿»,¾·¹.¹¿
DPW: B&G
SMEA A
PUBLIC BLDG FOREMAN
·,½¶».¸·
¾¿,¶··.¿¹
·
¿»,¶·¹.¹¿
DPW: B&G
SMEA B
DPW FOREMAN B&G
·,¸¸».»·
¼¹,¿½·.½¿
·
¼¾,¾·½.¿¸
DPW: B&G
SMEA B
DPW FOREMAN B&G
·,¸¸».»·
¼¹,¿½·.½¿
·
¼¾,½·½.¿¸
DPW: B&G
SMEA B
WKFM¹/PLUMBER/PWL
·,¸¶º.·¸
¼¸,¾»».¶¸
·
¼½,»»º.¶¿
DPW: B&G
SMEA B
WKFM¹ CARPENTER
·,¸¶º.·¸
¼¸,¾»».¶¸
·
¼¼,½¶º.¶¿
DPW: B&G
SMEA B
PLUMBER
·,·¿·.¿¾
¼¸,¸¸·.·¼
·
¼¼,¶º¹.»·
DPW: B&G
SMEA B
ELECTRICIAN
·,·¿·.¿¾
¼¸,¸¸·.·¼
·
¼»,·¿¹.»·
DPW: B&G
SMEA B
ELECTRICIAN
·,·¿·.¿¾
¼¸,¸¸·.·¼
·
¼»,·¿¹.»·
DPW: B&G
SMEA B
WKFM¹
·,·»º.·¸
¼¶,¸º».¶¸
·
¼¹,½¹º.¶¿
DPW: B&G
SMEA B
JR BLDG CUSTODIAN G ·¶%
·,¶¿¿.¾¼
»½,º·¸.½¹
·
¼¸,¶¾¸.º¸
DPW: B&G
SMEA B
JR BLDG CUSTODIAN G ·¶%
·,¶¿¿.¾¼
»½,º·¸.½¹
·
¼¸,¶¾¸.º¸
City of Somerville, MA FY21 Budget
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Changes from FY20
The FY21 budget proposal includes a 10.8% increase to Personal Services. This
is due to changes in salaries for union employees based on collective
bargaining agreements. There are currently three vacancies in this division:
One Jr Building Custodian, reduced by 6 weeks for FY21.
One Jr Building Custodian, funded for 75% for FY21.
One Jr Building Custodian, funded for 50% for FY21.
These reductions in position funding are based on expected hire dates.
Ordinary Maintenance remains under contractual agreement and will reÖect a
3% increase.
School custodians were instrumental and continue to be with deep cleaning
and sanitizing of all City & School buildings.
DPW: School Custodians
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
DPW: Custodians
SMEA D
TEMP FACILITIES SUPERVISOR
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·
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DPW: Custodians
SMEA D
ASST SUPER OF NIGHT CUST…
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·
½¹,º¹º.¼¹
DPW: Custodians
School Custodians
SR CUSTODIAN ¸ G ·¶%
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·
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DPW: Custodians
School Custodians
SR CUSTODIAN ¸ G ·¶%
·,¸¸¶.º¸
¼¹,½¶».¾¶
·
¼¼,¶º¿.¾¾
DPW: Custodians
School Custodians
SR CUSTODIAN ¸ G ·¶%
·,¸¸¶.º¸
¼¹,½¶».¾¶
·
¼»,¿º¹.¿½
DPW: Custodians
School Custodians
SR CUSTODIAN ¸ G ·¶%
·,¸¶¾.¹¹
¼¹,¶½».¶»
·
¼»,¸¿·.½¸
DPW: Custodians
School Custodians
SR CUSTODIAN ¸ G ·¶%
·,·¹¾.¹¶
»¿,º·¿.¸¼
·
¼¶,¾¿¼.¿¸
DPW: Custodians
School Custodians
JR BLDG CUSTODIAN G ·¶%
·,¶¾¿.¶¾
»¼,¾º¿.½º
·
»¿,¼º¸.»¼
DPW: Custodians
School Custodians
JR BLDG CUSTODIAN G ·¶%
·,¶¾¿.¶¾
»¼,¾º¿.½º
·
»¿,»¼½.»¼
DPW: Custodians
School Custodians
JR BLDG CUSTODIAN G ·¶%
·,¶¾¿.¶¾
»¼,¾º¿.½º
·
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DPW: Custodians
School Custodians
JR BLDG CUSTODIAN G ·¶%
·,¶¾¿.¶¾
»¼,¾º¿.½º
·
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DPW: Custodians
School Custodians
JR BLDG CUSTODIAN G ·¶%
·,¶¾¿.¶¾
»¼,¾º¿.½º
·
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DPW: Custodians
School Custodians
SR CUSTODIAN · G ·¶%
·,¶¿¹.¾¿
»½,·¶·.¶¸
·
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City of Somerville, MA FY21 Budget
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Mission Statement
The Solid Waste Division plays an important role in maintaining a clean,
healthy city through weekly curbside pickup of solid waste and recycling from
residential areas, public buildings, and schools. This service is provided on a
contract basis. Solid Waste also collects bulky waste items from citizens who
schedule collection and pay a service fee for each item removed. As part of
this program, chloroÖuorocarbons (CFCs) from certain appliances are
removed, and metals and electronics are recycled. These programs support
the City’s rodent control, cleanliness, and environmental management eàorts.
Changes from FY20
DPW Sanitation Ordinary Maintenance increased in FY20 by an average cost of
$103.5/ton during the pandemic while residents are sheltering in place. This
cost will potentially increase to $110/Ton in FY21.
The proposed increase of $552k in FY21 Rubbish and Recycling reÖects an
anticipated Waste Management increase of 2% with Trash, Recycling and Yard
Waste pickup increasing by 3% which is contractual.
DPW: Solid Waste
City of Somerville FY21 Budget
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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Mission Statement
To enhance the quality of life for our diverse community. The Highway
Department is dedicated to serving the city’s residents through its wide range
of operations, including sidewalk repairs, tree trims, pothole repairs, snow
operations, electronic waste pick-ups, and many other daily services. The
Highway Department also keeps our squares and streets clean and free of
debris. Twenty-four hours a day, seven days a week, Highway personnel is
available to address immediate safety concerns.
Changes from FY20
The FY21 budget proposal includes a 3.6% increase to Personal Services. This
is due to changes in salaries for union employees based on collective
bargaining agreements as well as modest increases to Overtime lines to
account for salary changes. There are currently two vacancies in this division:
2 SHMEO/PWL positions reduced by 6 weeks for FY21.
Both are union positions expected to be Õlled quickly at the start of the Õscal
year through the bid process.
The FY21 Ordinary Maintenance budget proposal reÖects a greater than 5%
budget reduction which is captured in services such as street sweeping, which
was delayed in this Õscal year as a result of the pandemic a well as
opportunities to right-size the budget based on prior year actuals.
DPW: Highway
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
DPW: Highway
Non-Union
FLEET MANAGER
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DPW: Highway
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DPW: Highway
SMEA A
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DPW: Highway
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DPW: Highway
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City of Somerville, MA FY21 Budget
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Mission Statement
To ensure electrical systems under the Department’s purview, including Õre
alarm pull boxes, traÞc signals,street lighting, publicly displayed information
systems (i.e. blue lights, traÞc speed message boards, etc.),and the City’s radio
system are well maintained, safe, in compliance with all relevant regulations.
The Department also responds to constituent requests and concerns including
wire safety issues and Dig Safe compliance in a timely, courteous, and safe
manner
Changes from FY20
The FY21 budget proposal includes a 2.0% decrease to Personal Services. This
is due to changes in salaries for union employees based on collective
bargaining agreements. There is currently one vacancy in this division, an
Electrician position which has been funded for 75% of the year with an
expected start date of 10/1/20. This reduction in position funding is based on
expected hire dates and the critical need of these positions in the division.
The FY21 Ordinary Maintenance proposal is projected to increase 35.9%, or
$101,000. Electrical Construction in several locations require underground
infrastructure to be replaced for the roadway public safety LED lights to be
powered and work, reÖecting an increase in budget of $100,000 from year
prior.
DPW: Electrical
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
DPW: Electrical
SMEA A
PV FOREMAN
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DPW: Electrical
SMEA B
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DPW: Electrical
SMEA B
SIGNAL MAINTAINER
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DPW: Electrical
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City of Somerville, MA FY21 Budget
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Mission Statement
The Fleet Management Division is a centralized division responsible for strategic
planning, acquisition, and maintenance of vehicles and large equipment to support
city-wide functions. Fleet Management is responsible for the acquisition,
assignment, and maintenance of approximately 400 vehicles and heavy
equipment. Fleet Management maintains vehicles for 22 departments, including all
emergency operations and safety vehicles, snow removal equipment, police and
fire vehicles, and other departmental vehicles.
Changes from FY20
Ordinary Maintenance for the Fleet Division is proposed at a 4.2% reduction for
FY21. This is due to a $25,000 reduction in the Professional & Technical Services
line.
DPW: Fleet
Management
City of Somerville FY21 Budget
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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Changes from FY20
The FY21 Snow Removal budget remains unchanged from FY20.
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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DPW: Snow Removal
City of Somerville FY21 Budget
This allotment is to Õnance the debt service on all City bonds with the
exception of Water, Sewer, and Ice Rink Enterprise debt issues. Funds to cover
Enterprise debt service are included in the respective Enterprise Fund Budgets.
Funds budgeted in the cost codes below cover debt on a wide variety of
projects, including Schools, equipment, street improvements, renovations to
public buildings, and improvements to the City’s many recreational facilities.
PRINCIPAL ON LONG TERM DEBT
This allotment covers the cost of principal payments on the City’s existing
bonded debt with the exception of Enterprise debt service, which is included in
their respective budgets.
PRINCIPAL ON NOTES
This allotment covers the cost of interest-only payments on the City’s new
Bond Anticipation Notes (BANs) with the exception of Enterprise fund BAN
interest.
INTEREST
The interest the City pays on Bond Anticipation Notes and bond issues is
determined primarily by market conditions, the City’s credit rating, the
maturity schedule of the issue, and the supply of bonds at the time of the
issue. The overall market interest rates have remained near historic lows for
some time and coupled with the City’s strong credit rating have beneÕted the
City with very favorable rates.
DEBT EXCLUSION
The FY21 budget proposal excludes BAN interest for the Somerville High
School reconstruction project from the Proposition 2 1/2 limit. This amount is
$2,387,709 and is included in the budget below.
Debt Service
City of Somerville FY21 Budget
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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The Cherry Sheet is a form showing all state and county charges assessed
against the City, as certiÕed by the State Director of Accounts. The Õgures
shown here are based on the latest version of the FY21 Cherry Sheet.
RETIRED EMPLOYEE HEALTH INSURANCE
This item is intended to reimburse the state for the costs of providing a health
insurance plan for governmental retirees who were pensioned prior to the
implementation of Chapter 32B by their local governmental unit. Chapter 32B
enabled municipalities to establish a mechanism for group insurance for
retirees. Each participating municipality is assessed for the governmental
share of health insurance premiums paid on behalf of its retirees by the state.
The state pays 90 percent of the total premium; the retiree’s co-payment is 10
percent of the total premium as well as full payment for catastrophic illness
coverage. A proportionate share of administrative expenses is also assessed to
each municipality.
AIR POLLUTION CONTROL
The Department of Environmental Protection supervises six districts
statewide. The Metropolitan Boston Control District, of which Somerville is a
member, has a staà of 35 pollution inspectors. The Commission is empowered
through the OÞce of the Governor and has a mandate to control air pollution
through the enforcement of the Metropolitan Boston Air Pollution Control
Acts.
METROPOLITAN AREA PLANNING COUNCIL
Assessments are made to municipalities to Õnance the Metropolitan Area
Planning Council (MAPC), which serves 101 communities. The MAPC promotes
urban planning, regional collaboration and responds to common urban
problems of member communities.
MBTA
State Assessments
City of Somerville FY21 Budget
The Massachusetts Bay Transportation Authority (MBTA) provides
bus/minibus, trackless trolley and underground subway transportation across
the city. The MBTA is composed of 175 communities: the 14 original member
communities of the Metropolitan Transit Authority and 161 additional
communities that are receiving MBTA service. The MBTA is required to assess
each community‘s share of the overall assessment. All communities associated
with the Authority must contribute to the MBTA State and Local Assistance
Fund an amount not less than $136,026,868. Beginning in FY07, this amount is
adjusted each July 1 by the rate of inÖation unless the total assessment
exceeds 102.5 percent of the previous year‘s assessment. An individual
community’s assessment is determined based on the following formula: each
community‘s assessment shall equal its weighted share of the total population
of the 175 communities in the MBTA. Chapter 161A of the Acts of 2000, which
increased the number of communities in the MBTA from 78 to 175, also
determined the share for each community in conjunction with the 2000 U.S.
Census. A portion of the total MBTA assessment supports the Boston District
Commission (the District), which is responsible for bonds issued by the
Transportation Authority prior to the creation of the Metropolitan Transit
Authority in 1947. This assessment pays for administrative costs incurred by
the District and is charged to the 14 cities and towns of the Boston
Metropolitan District in proportion to their share of the District’s total
equalized valuation. The MBTA covers the District‘s debt service costs.
REGISTRY OF MOTOR VEHICLES-HOLD PROGRAM
Since February 1985, the Parking Violations Bureau has implemented a
provision of Massachusetts General Laws, Chapter 90, which enables the City
to request that the state Registry of Motor Vehicles not renew the license and
registration of an operator/owner of a motor vehicle who has two or more
outstanding parking tickets. This provision is imposed after the motorist has
failed to pay the parking tickets and had an opportunity for a hearing. This
program has resulted in a signiÕcant decrease in the number of delinquent
State Assessments payments.
EDUCATION
The primary component of this allocation is the Charter School Sending
Tuition assessment which is the amount charged for Somerville students who
attend charter schools. The amount is based on the number of students
multiplied by the tuition rate of the charter school as calculated by the state.
The other assessments contained in this allotment are for grandfathered costs
for special education services (Chapter 766 of the Acts of 1972) provided by
other districts for students who are state wards who reside in Somerville and
school choice tuition charges (Chapter 71 of the Acts of 1993), which are for
Somerville residents attending another school district under school choice.
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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This budget organization provides a centralized cost center for several
employee and retiree beneÕts.
HEALTH INSURANCE
The City participates in the Commonwealth of Massachusetts Group Insurance
Commission (GIC). The GIC oàers a number of health maintenance
organization(HMO), preferred provider (PPO), and indemnity health plan
options to employees and retirees delivered through Tufts Health Plan,
Harvard Pilgrim, and Unicare. Beginning in FY16, the City funds 80% of the
premium costs for HMO and PPO plans and 75% of the premium costs for
indemnity plans; the subscribers contribute 20% and 25% respectively. The
budgetary item is the City’s share of health insurance costs and does not
represent the full cost of health insurance. The full cost of health insurance is
Õnanced through a combination of city appropriations, employee and
retiree contributions, and grant reimbursements. In FY21, the City will use all
of these sources to meet its obligation to fund health insurance.
MEDICARE PAYROLL TAX
Pursuant to federal law, all employees hired after April 1, 1986 are subject to a
1.45% payroll tax to pay for future Medicare coverage. The City is obligated to
match this 1.45% payment.
LIFE INSURANCEEmployees can elect to enroll in a $5,000 life insurance policy
oàered through Boston Mutual Life Insurance where the City contributes half
the cost of the premium. Additional life insurance can be purchased at the
employees’ expense.
Health Insurance, Life
Insurance, & Medicare
City of Somerville FY21 Budget
FY21 Budget Proposal: Health Insurance
FY21 Budget Proposal: Life Insurance
FY21 Budget Proposal: Medicare
City of Somerville, MA FY21 Budget
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The Workers’ Compensation Division is located within the Personnel/Human
Resources Department. Workers’ Compensation administers beneÕts for all
City of Somerville and Somerville Public School employees excluding public
safety oÞcials. The goal of the Workers’ Compensation Division is to ensure
that eligible, injured employees receive quality and timely medical services,
receive timely beneÕts, and return to work as soon as they are capable.
Changes from FY20
Modest reductions in the Workers Compensation budget have amounted to a
3.0% reduction in FY21. Drivers include $15,000 in deferred Employee Training
Courses and $4,000 in the Workers Compensation OM line.
Workers Compensation
City of Somerville FY21 Budget
FY21 Budget Proposal
FY21 Positions Listing
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
Workers Compensation
Non-Union
MANAGER EMPLOYEE SAFETY & TRAINING
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City of Somerville, MA FY21 Budget
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In Chapter 720 of the Acts of 1977, the Massachusetts Legislature extended
unemployment compensation to eligible state and local government
employees. The City provides a reimbursement method of payment to the
Department of Labor and Workforce Development. This allotment also
provides funds for disability insurance for non-union employees who suàer
long-term, disabling injuries or illnesses as well as certain other contractually
required coverage.
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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Unemployment
Compensation
City of Somerville FY21 Budget
The Somerville Retirement System is one of 105 contributory retirement
systems for public employees in Massachusetts. A Retirement Board governs
each system, and all boards, although operating independently, are bound
together under one Retirement Law, Chapter 32 of the Massachusetts General
Laws. Chapter 32 establishes beneÕts, contribution requirements, and an
accounting and funds structure for all systems. The Somerville Retirement
Board is the Administrator of the Somerville Retirement System. The Public
Employee Retirement Administration Commission (PERAC) is the state
regulatory authority that oversees all retirement systems in the
Commonwealth.
PERAC is required by Chapter 32 to oversee an actuarial valuation of each
retirement system every three years. Actuarial funding determines the annual
cost to fund a retirement system’s cost of beneÕts that accrue during the
current year (normal cost) as well as the costs associated with any past service
liability (unfunded actuarial accrued liability). The funding schedule derived
from the actuarial valuation determines the series of payments to pay the
annual normal cost as well as to amortize the unfunded accrued liability over a
period of years. In accordance with Chapter 32, each retirement system’s
unfunded accrued liability must be fully paid oà by 2040. The City is required
to pay into the Retirement System the actuarially determined contribution. The
budgeted appropriation is the actuarially determined contribution for FY19.
The Non-Contributory Pension Appropriation funds the pension costs for city
retirees predating the adoption of Chapter 32 and for special situations
requiring home-rule exemption from Chapter 32.
Pensions
City of Somerville FY21 Budget
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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The Salary Contingency funds collective bargaining agreement settlements,
salary adjustments not budgeted in departmental accounts, cost of-living
allowances, staÞng for temporary vacancies, and beneÕts for both union and
non-union employees. Some of the most common beneÕts are sick-leave
buybacks, vacation payouts, and perfect attendance allowances. The City also
maintains a Wage and Salary Stabilization Fund for similar purposes.
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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Salary Contingency
City of Somerville FY21 Budget
The City appropriates money to a “Damages to Persons and Property” account
to fund any potential unforeseen litigation settlements. The City’s Law
Department represents the City in all pending and newly Õled litigation
matters. The Department has successfully minimized the amount of
judgments and settlements in negligence cases and contract actions. The City
holds an insurance policy on its buildings as well.
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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Damages & Building
Insurance
City of Somerville FY21 Budget
A departmental revolving fund is a place to set aside revenue received,
through fees and charges, for providing a speciÕc service or program. The
revenue pool is, in turn, a source of funds available to use by a department
without further appropriation to support the particular service or program.
Most frequently, cities and towns create general departmental revolving funds
under M.G.L. Ch. 44 Sec. 53E½. The fund is created with an initial Board of
Aldermen authorization that identiÕes which department’s receipts are to be
credited to the revolving fund and speciÕes the program or purposes for
which money may be spent. It designates the department, board or oÞcial
with authority to expend the funds and places a limit on the total amount of
the annual expenditure. To continue the revolving fund in subsequent years,
annual approval of a similar article is necessary. Managers are also required,
each year, to report on the fund and program activities.
Under Sec. 53E½, any expenditure from a revolving fund is restricted to the
then current fund balance or to the authorized spending limit. If a revolving
fund balance remains after total spending has reached the authorized limit,
the balance carries over to the next Õscal year. Interest that accrues on a
revolving fund balance under Sec. 53E½ reverts to the general fund. However,
if the revolving fund is not reauthorized, any remaining balance closes to free
cash, unless it is transferred by the legislative body to another revolving fund.
Revolving Funds
City of Somerville FY21 Budget
FY21 Revolving Fund Expenditure Caps
City of Somerville, MA FY21 Budget
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FUNDING SOURCE: The Cable Television PEG Access Fund (Formerly
Cable/Telco Revolving) is funded by cable franchise fees provided to the City of
Somerville as provided by the Cable Franchise Agreements with RCN and
Comcast as stipulated by the federal Cable Communications Policy Act.
ESTABLISHED PURPOSE: Payment of salaries, professional and technical
services, and equipment for the following purposes: Produce content,
program, and administer the City’s two municipal cable television channels
and related media (YouTube and LiveStreaming); regulate the license
agreements with COMCAST and RCN.
RECEIPTS CREDITED: Cable Franchise Fees
AUTHORIZED OFFICER: Director of Communications
Cable Television PEG
Access Fund
City of Somerville FY21 Budget
FY21 Budget Proposal
Department
Union
Position Title
Weekly Base ($)
FY21 Base ($)
GF FTE
Total Compensation ($)
City of Somerville, MA FY21 Budget
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The Community Preservation Act (CPA) Fund was established after the voters of
Somerville overwhelmingly adopted the CPA (M.G.L. Ch. 44b) in November 2012.
The CPA creates a dedicated funding source for the City to invest in affordable
housing, historic preservation, and open space and recreational land projects.
Since 2015, over $26 million has been awarded to 79 projects. Key annual
revenue sources for the Fund include a 1.5% surcharge on net property taxes,
optional discretionary appropriations into the Fund by the City, and matching funds
from the state. State matching funds are distributed in November of each year and
match total local funding (surcharge revenue and City appropriation) for the
previous fiscal year. Somerville will receive its seventh distribution in FY21, which
will match FY20 local revenue. The estimated state match of FY21 revenue is
$273,184 which will bring the total state funds received to date to $3.72 million.
This will be the first year that CPA funds will go towards debt service for the $2.5
million bond issued for the West Branch Library.
The Community Preservation Committee is responsible for implementing the CPA
in Somerville, by working with the community to establish priorities for how CPA
funding should be spent and making recommendations to the City Council for
specific projects to receive funding. The Committee also submits an annual budget
to the City Council which is determined in part by the enabling state CPA
legislation. The legislation allows communities to devote up to 5% of estimated
annual CPA revenue to the administrative and operating expenses of the
Committee and requires communities to devote a minimum of 10% of estimated
annual CPA revenue to each funding category: affordable housing, historic
resources, and open space and recreational land. The Community Preservation
Special Revenue Fund:
Community Preservation
Act
City of Somerville FY21 Budget
Committee is recommending these minimums be increased to 50% for affordable
housing, 15% for historic resources, and 20% for open space/recreational land.
FY21 Budget Proposal
City of Somerville, MA FY21 Budget
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