Draft Miscellaneous Rules Changes — File 211494

Miscellaneous Rules Changes proposed by the City Clerk on 3/25/2021: Rule 31. At every meeting of the city council the order of business shall be as follows: 1) Opening ceremonies, including roll call and the approval of the minutes.Call of the meeting, with a prayer, salute to the Flag of the United States of America and a call of the roll of members. 2) Approval of the minutes of the previous meeting. 23) Citations. 34) Public hearings. 45) Ordinances, orders, resolutions and motions of members. 56) Unfinished business. 67) Reports of committees. 78) Communications of the mayor. 89) Communications of city officers. 910) New business. 1011) Supplemental items. PURPOSE OF THE CHANGE: To update the agenda’s treatment of opening ceremonies and allow discretion as to the content of the ceremonies. Rule 56. After an order or resolution is adopted by the city council, the presiding officercity council, by a majority vote, may refer such item to a committee of the city council for further action. In that event, the clerk shall note on the item that it was adopted by the city council and referred to a committee for further action. Whenever the committee discusses such item at a committee meeting, the committee report shallfor that meeting shall list the item number and report on the action taken by the committee on that item. When the committee, by a majority vote at a committee meeting, has determined that it has completed its work on the item, the committee report shall note that it is the recommendation of the committee that the item be returned to the full city council. If the committee's recommendation is accepted by the city council, then the clerk shall note on the item that it was returned by the committee to the city council with the date. No item shall be referred by the presiding officercity council to more than one committee. PURPOSE OF THE CHANGE: To treat the disposition of approved items the same as the disposition of unapproved items in Rule 45. Rule 45. On all matters not described in Rule 39 through Rule 44, the presiding officer shall determine how the matter shall be disposed of, unless a majority of members present shall vote otherwise. Rule 60. The city clerk shall schedule usage of the council chambers and committee room for the city council or other city boards, committees, commissions, or departments. The committee room, however, shall only be scheduled business days between the hours of 8:30 am and 4:30

pm. The city council reserves the right to use the rooms at any time, even if they had previously been scheduled by another entity. The rooms may be used if available, but may not be scheduled, by individuals for a wedding ceremony licensed by the city clerk’s office. The rooms may not be used by other entities without the expressed consent of the president. Use of the rooms may be withheld from any group that, in the opinion of the president or city clerk, does not leave them in a clean and orderly condition. PURPOSE OF THE CHANGE: To discontinue the use of the Chamber for wedding ceremonies.