Draft Rule 9 re Executive Session Minutes — File 211911

AMENDMENT TO THE RULES OF THE CITY COUNCIL PURSUANT TO #211352: 211352: That the Rules Committee work with the City Solicitor to establish firm procedures regarding executive sessions to ensure compliance with the Open Meeting Law. CURRENT RULE 9: Rule 9. Minutes of executive sessions shall be recorded by a recorder of the city council’s choosing. The recorder shall obtain the written preliminary approval of the minutes by the presiding officer within twenty four hours, and shall then seal the minutes and present them to the city clerk, who shall thereafter maintain them. All executive session minutes shall remain confidential until the city council votes in open session to release them. The city clerk and city solicitor shall regularly prepare a recommendation to the city council as to which minutes should be released pursuant to the open meeting law. RULE 9 AS RECOMMENDED BY THE SPECIAL COMMITTEE ON RULES (redlined): Rule 9. Minutes of executive sessions shall be recorded by a recorder of the city council’s choosing and presented to the chair for approval. Members shall have seven days from adjournment of the executive session to request a review by the committee, and if such request is made, the chair shall schedule a meeting to facilitate such review in accordance with the open meeting law as soon as reasonably practicable. Once approved, The recorder shall obtain the written preliminary approval of the minutes by the presiding officer within twenty four hours, and shall then seal the minutes shall be sealed and presented them to the city clerk, who shall thereafter maintain them. All executive session minutes shall remain confidential until the city council votes in open session to release them. The city clerk and city solicitor shall, at least every six months, regularly prepare a recommendation to the city council as to which minutes should be released pursuant to the open meeting law. RULE 9 AS RECOMMENDED BY THE SPECIAL COMMITTEE ON RULES (clean): Rule 9. Minutes of executive sessions shall be recorded by a recorder of the city council’s choosing and presented to the chair for approval. Members shall have seven days from adjournment of the executive session to request a review by the committee, and if such request is made, the chair shall schedule a meeting to facilitate such review in accordance with the open meeting law as soon as reasonably practicable. Once approved, the minutes shall be sealed and presented to the city clerk, who shall thereafter maintain them. All executive session minutes shall remain confidential until the city council votes in open session to release them. The city clerk and city solicitor shall, at least every six months, prepare a recommendation to the city council as to which minutes should be released pursuant to the open meeting law.