PEL21-000033 Hot Cider Hustle 10-30-21 — File 212213

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL21-000033 File #: 19-006833   Application for: Public Event Organization name: All Community Events   Event name: Somerville Hot Cider Hustle 8K Description: An 8K run/walk that starts and ends at Sylvester Baxter Riverfront Park and utilizes only sidewalk/trails for the entire route. Participants receive a hoodie, caramel apple, coffee mug and apple cider.   Location: This event will take place at the Sylvester Baxter Riverfront Park at Assembly Row. Date(s): 10/30/2021   Rain date(s): n/a Setup starts at (time): 4:00AM   Event starts at (time): 8:30AM  Cleanup after the event ends at (time): 12:00PM   Event ends at (time): 10:00AM Entertainment: Speakers playing popular music Temporary Structures: Start/Finish inflatable arch Attendees:     Max attendance at one time: 1000   Total people attending: 1000     Maximum attendees accommodated: n/a   Total Somerville residents attending: 850   Attendee fees or suggested donations: Registration begins at $34.99   What is your budget for this event: n/a   Social or cultural benefits:  This is a 8K run/walk for any age. Children are able to participate in the event as long as they have a guardian with them. Participants will be able to work toward a common goal of completing the 8K and celebrating at the finish line with a caramel apple and hoodie.   Financial benefits:  This race will be wrapping up at Assembly Row as the stores open. This will increase mall attendance that day. Event Contact: Alex Event Contact Phone: [phone removed] Event Information  Yes/No If yes, Describe Open to the public? Yes Facebook marketing, social media, email ads Food served? No Caterer used? Alcohol served? No Grill/open-flame device used? Yes A burner will be used to heat the apple cider at a low flame. Streets blocked? No Sidewalks blocked? No Arrangements:     Police Detail: Yes We used 2 police officers on Great River Rd. in 2019 to keep participants from running off of the sidewalk into the street. Parking (for Attendees)? Yes Participants can park for free during the race at Assembly Row. Restrooms? Yes We will provide portable toilets (standard and ADA accessible) on the event site. Liability Insurance? Yes Insurance will be submitted prior to the event once insurance requirements are received. Will any public parks be used? Yes Sylvester Baxter Riverfront Park Has the event occurred in the last two years? Yes 11/9/2019

Approval Conditions: Reviewer: Dennis Sullivan, Fire Prevention, Approved with Conditions 1. IS propane gas going to be used to fuel the burners? If so a permit needs to be pulled from fire prevention (CAPT Sullivan). There will probably also have to be a fire detail at the event. Reviewer: Jill Lathan, Recreation, Approved with Conditions 1. Reminder need DCR permit. Approved By: CS Mayor, Approved Scott Whalen, Approved with Conditions CS Traffic and Parking, Approved Christine Morin, Approved Dennis Sullivan, Approved with Conditions IS propane gas going to be used to fuel the burners? If so a permit needs to be pulled from fire prevention (CAPT Sullivan). There will probably also have to be a fire detail at the event. Maureen Lee, Approved with Conditions Jill Lathan, Approved with Conditions Reminder need DCR permit. Kevin Roche, Approved Andrea Torres, Approved

SOMERVILLE HOT CIDER HUSTLE 8K - COURSE MAP

S/F EVEN WITH SECOND TREE START/FINISH (36) BARRICADES TOTAL 6 FT. WIDE START (1) INFLATABLE ARCH (1) S/F BANNER CHECK HOT CIDER SERVING (1) INFLATABLE MUG (4) TABLES (2) BLOWERS (1) EU2000 GENERATOR (1) EXTENSION CORD (5) POTS (5) CATER GATORS REGISTRATION (3) TENTS (7) TABLES FLIP TO CARAMEL APPLES AFTER EVENT START (1/3) CARAMEL (2/3) PEANUTS PORTABLE TOILETS ANNOUNCER/AWARDS (1) TENT (2) TABLES TIMER SOMERVILLE HOT CIDER HUSTLE SITE MAP (3) SPEAKERS TO FACE WATER GEAR CHECK (1) TENT (2) TABLES DUMPSTER