PE Somerville Homeless Coalition 5K 10-2 — File 212350

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL21-000080 File #: 14-005300   Application for: Public Event Organization name: Somerville Homeless Coalition Inc   Event name: Somerville Homeless Coalition's 5k Road Race (possible name rebranding to Somerville Sprint) Description: 5K Road Race and 1k Kid Race to start and end in Rite Aid parking lot on Highland Ave.   Location: Race starts and ends at parking lot behind Rite Aid at 393 Highland Ave Date(s): 10/02/2021   Rain date(s):  Setup starts at (time): 6AM   Event starts at (time): 9AM  Cleanup after the event ends at (time): 1PM   Event ends at (time): 1130AM Entertainment: Local businesses supporting by providing food after the race including but not limited to The Burren, Daves Pasta, Orleans and Red Bones Temporary Structures: Porta potties, inflatable start/finish line and canopy tents for food stalls Attendees:     Max attendance at one time: 750   Total people attending: 750     Maximum attendees accommodated: 1000   Total Somerville residents attending: 500   Attendee fees or suggested donations: $30 per registrant   What is your budget for this event: $35,000   Social or cultural benefits:  Huge social event for the Somerville community. This event will be the 26th Road Race, of which 25 took place in Somerville (detoured to Arlington in 2019 as a result of Green Line extension work).   Financial benefits:  This event is one of our major fundraisers as a homelessness non profit and is set to achieve $35k to support Somerville residents with affordable housing and food security. Event Contact: Felicity Beal Event Contact Phone: [phone removed] x109 Event Information  Yes/No If yes, Describe Open to the public? Yes Signage will be prominent in Davis Square and at mile marks around the road race advertising SHC and sponsoring businesses. Publicity for the event will include SHC website, various social media platforms and via local business network connections Food served? Yes Various local businesses will provide brunch style food for participiants of the race Caterer used? Yes Daves Pasta Red Bones Orleans B Fresh Others TBD but within Somerville locality Alcohol served? No Grill/open-flame device used? No Streets blocked? Yes Route starts in the bus lane outside of the MBTA and road closures will be required for the following streets: College, Wallace, Buena Vista, Irving, Simpson, Cameron, Broadway (Teele Square), Curtis North and PowderHouse, Packard, Lowden, Willow and Cedar. Please see attached map. We work closely with Traffic and Parking during the race;and with the MBTA to shut down tjhe road way of

bus terminal at the start of the race. For the duration of the event, the parking lot of Rite Aid is closed to public (with exception of Rite Aid employees). Sidewalks blocked? No Potentially with spectators lining the route Arrangements:     Police Detail: Yes Auxillary police escort for the race pack and one cruiser bringing up the rear Parking (for Attendees)? Yes Parking suggestions will be provided in advance to race participants and spectators Restrooms? Yes Port a potties will be made available in Davis Square Liability Insurance? Yes Road Race will be covered by the current comprehensive insurance cover of SHC inc Will any public parks be used? No Has the event occurred in the last two years? Yes Every year in October for the past 25 years Approved By: CS Mayor, Approved Scott Whalen, Approved CS Traffic and Parking, Approved with Conditions Meeting prior to event needed to coordinate road closures Christine Morin, Approved Dennis Sullivan, Approved Maureen Lee, Approved Kevin Roche, Approved Kimberly M. Wells, Approved