PE Food Nation 9-6 — File 24-1064

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL24-000151 File #: 24-013852 Public Event Application for: Somerville Education Foundation Organization name: Somerville Food Nation Celebration Event name: Food Nation Celebration 2024 aims to raise Description: funds for a community grant writer and enhance visibility for local restaurants in Davis Square. Ten Somerville restaurants provide and serve food. A licensed restaurant will provide alcohol to attendees. The 2024 event is planned for a combination of Location: the Davis Square Plaza, Herbert Street, and the Day Street Parking lot. The plaza is private property. We do not have written consent yet. The design may flex to just Herbert Street and the Day Street Parking lot. The area will be fenced off and will only be accessible to ticketed event attendees. Wristbands will be used to identify guests and a separate wristband will be allocated to those who are 21+. Alcohol will be served by Redbones and donated through branded alcohol sponsors. Food & non-alcoholic drinks will be provided to ticketed guests by local restaurants. 09/06/2024 Date(s): 09/13/2024 Rain date(s): 3:00 PM Setup starts at (time): 5:00 PM Event starts at (time): 10:00 PM Cleanup after the event ends at (time): 9:00 PM Event ends at (time): The event will feature live music by a Entertainment: couple of local bands. These performances enhance the atmosphere and expose and support local musicians. There will be ten 10x10 tents. Temporary Structures: Each tent accommodates one vendor. In addition, there will be a larger tent for seating. Attendees: Max attendance at one time: 200 people Total people attending: 300 people Maximum attendees accommodated: 300 people Total Somerville residents attending: 240 people Attendee fee of Attendee fees or suggested donations: $40(TBD) Estimated at $5,000 What is your budget for this event: Social or cultural benefits: The event provides social and cultural benefits by showcasing diverse cuisines from local vendors, fostering cultural appreciation and economic support. The event provides sponsorship opportunities at all levels so that all Davis Sq businesses can easily be involved. Residents have the opportunity to explore new restaurants and build community connections to foster pride in the Somerville community. Financial benefits: Davis Sq restaurants will donate food and servers for 300 small portions and will be included an a Punch Ticket with $1000 drawing at the end of the calendar year. Thus, participating restaurants benefit from exposure to hundreds of potential new customers, as well as media coverage and visibility leading up to the event. The participating restaurants do not directly benefit financially from the proceeds of the event. 100% of funds raised will be used to contract for professional grant writer(s) to work with local NGOs. However, the exposure will, in turn, create financial benefits. Rafael Vieira Event Contact: [phone removed] Event Contact Phone: 5:00pm Alcohol service begins at: 9:00pm Alcohol service ends at:

Event Information Yes/No If yes, Describe Open to the public? Yes This event is open to the public for online purchase. Purchases won't be made on the day of the event. The Somerville Foundation plans on outreach through social media including a webpage, newsletter, and word of mouth. Food served? Yes Participating restaurants to provide food + obtain their temporary food permits for the event date. Caterer used? No Alcohol served? Yes Alcohol to be served: Outdoors The alcohol will be served from a beer cart. Each participant will receive a limited number of drink tickets to exchange for a drink. The alcohol will be restricted within the parameters of the event and there will be volunteers to enforce safety measures. When I add the alcohol license the insurance disappears. The license # is AL17-000065. The official insurance policies are attached below. Grill/open-flame device used? Yes At this time, we have not yet determined the number of vendors requiring the use of small propane units or other open-flame devices to keep food warm during the event. We are in the process of finalizing the vendor requirements and will update the permit application as soon as this information is confirmed. Streets blocked? Yes Herbert Street will be blocked off for accessibility. Sidewalks blocked? No Describe any accessibility features available to attendees/participants Physical Accessibility - Accessible Parking - Accessible Restrooms - Wide walkways through the plaza - Seating arrangements/Dining areas - Signage Dietary Accessibility - Dietary Options - Clear Food Labels Emergency Accessibility - Emergency Evacuation Plan - First Aid Materials - ServSafe Manager Arrangements: Police Detail: No Parking (for Attendees)? No Restrooms? Yes Portable potties will be onsite for the event. Liability Insurance? Yes Attached is the general liability insurance. However, there will be special event insurance, which includes alcohol insurance, but we don't have it at the moment. Will any public parks be used? No Has the event occurred in the last two years? No Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved

Kevin Roche, Approved CS Traffic and Parking, Approved Eric Weisman, Approved with Conditions License approved for Parking lot ONLY. All other uses of City property (e.g. Herbert St.) require additional information and will be considered under a separate submittal. Charles Breen, Approved with Conditions Current layout on Herbert Street is not acceptable. Emergency vehicles will be unable to pass in the event of an emergency with the current layout. A stage currently blocks the corner of Herbert & Day and multiple obstructions are in the travel lane of Herbert. Please present a new plan showing a 10 foot emergency lane. Contact Fire Prevention regarding the use of propane. Any barriers used to block the street should be easily moveable in the event of an emergency. Timothy Mitsakis, Approved Kimberly M. Wells, Approved