PE Mayor Senior Picnic 9-12 — File 24-1129

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL24-000136 File #: 24-012277 Public Event Application for: Somerville Council on Aging---Ashley Organization name: Speliotis Mayor Ballantyne's Senior Picnic Event name: The picnic will be held from 11am until 1pm. Description: All Somerville residents over the age of 60 are invited to attend free of charge. Seniors will be able to listen to music and enjoy lunch together. Free transportation to the event will also be offered. The Mayor's Picnic will take place on Trum Field Location: and will occupy the space between both baseball diamonds. September 12, 2024 Date(s): September 13, 2024 Rain date(s): 8:30am Setup starts at (time): 11:00am Event starts at (time): 2:00pm Cleanup after the event ends at (time): 1:00pm Event ends at (time): A DJ will play from 11am until 12;15pm. A Entertainment: four piece band, Horizons and the Horn will perform from 12:15pm until 1pm. A tent will be set up on Trum Field Temporary Structures: along with tables and chairs. Attendees: Max attendance at one time: 400 Total people attending: 450 Maximum attendees accommodated: 450 Total Somerville residents attending: 375 None Attendee fees or suggested donations: $18,000 What is your budget for this event: Social or cultural benefits: All residents over the age of 60 are invited. The day will be an opportunity to assist in the reduction of isolation with the senior community. Financial benefits: The event will bring over 400 people to the Trum Field area. Ashley Speliotis Event Contact: [phone removed] ext 2300 Event Contact Phone: Event Information Yes/No If yes, Describe Open to the public? Yes This event will be advertised through the COA newsletter, social media accounts, The Somerville Housing Authority network and will be advertised in local print media and the City of Somerville social media accounts and through the SomerViva network. Food served? Yes Seniors will receive a free boxed lunch consisting of a sandwich, cookies, chips fruit and water. Caterer used? Yes J Pace's and Sons, 190 Main St. Saugus,MA Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No

Describe any accessibility features available to attendees/participants A ramp and handicapped bathrooms are available on site. Arrangements: Police Detail: Yes Police will be on site throughout the event. Parking (for Attendees)? Yes Free transportation is provided to attendees, Bus parking and additional handicapped parking will be marked in front of Trum Field. Restrooms? Yes Restrooms are available on site. Liability Insurance? No Will any public parks be used? Yes Trum Field Has the event occurred in the last two years? Yes This is an annual event, the last picnic was held on September 14, 2023 Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Kevin Roche, Approved CS Traffic and Parking, Approved Eric Weisman, Approved Susan Yerkes, Approved Charles Breen, Approved with Conditions See Fire Prevention for tent permit Timothy Mitsakis, Approved Kimberly M. Wells, Approved