PE Gilman Square Festival 9-14 — File 24-1130

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL24-000119 File #: 24-010957 Public Event Application for: Somerville Arts Council and Gilman Organization name: Square Neighborhood Council SomerStreets: Gilman Square Arts and Event name: Music Festival The event will bring local artisans, musicians, Description: and vendors to the Gilman Square area and introduce visitors to Gilman Square. The parking lot of Mad Oyster Studios and Pearl Location: St from Marshall St to Bradley St Saturday, September 14, 2024 Date(s): Sunday, September 15, 2024 Rain date(s): 11am Setup starts at (time): 12pm Event starts at (time): 6pm Cleanup after the event ends at (time): 5pm Event ends at (time): Local bands playing live music, kids Entertainment: games, informational tables. We will have 10x10 tents, tables, Temporary Structures: chairs, and inflatables for kids. Attendees: Max attendance at one time: 500 Total people attending: 750 Maximum attendees accommodated: 750 Total Somerville residents attending: 650 free Attendee fees or suggested donations: 5,000 What is your budget for this event: Social or cultural benefits: This event will both help build community around Gilman Square and help the community articulate what the future development of Gilman Square should look like. We plan to invite city leaders, project leaders, nongovernmental organization leaders to come table at our event in order to engage in outreach, education, and promotion of their programs/agencies/projects. We will also have local bands and plenty of activities for all ages. Financial benefits: We plan to invite many local food purveyors to provide food, as well as encourage visitors to visit other local restaurants Iaritza Menjivar Event Contact: [phone removed] x2985 Event Contact Phone: Event Information Yes/No If yes, Describe Open to the public? Yes Social Media; posters; word of mouth; email blast; City notices. Press Release. Food served? Yes Scott Brothers, who are affiliated with Winter Hill Brewing Co, will serve food. We also plan to engage local, smaller shops to participate we'll disclose in the Coordinator checklist. Caterer used? No Alcohol served? Yes Grill/open-flame device used? No Streets blocked? Yes Pearl St from Marshall St to Bradley St

Sidewalks blocked? No Describe any accessibility features available to attendees/participants There will be designated parking spots for accessibility. There will also be chairs at the festival for those who need it. We'll make sure all crosswalks and sidewalks are clear. Water will be provided. Arrangements: Police Detail: Yes There are road closures, we'll discuss in IAP. Parking (for Attendees)? No Restrooms? No porta-potties will be placed. Liability Insurance? No Will any public parks be used? No Has the event occurred in the last two years? Yes 09/10/2022 and 09/09/2023 Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Kevin Roche, Approved with Conditions Layout is approved by Engineering on Pearl Street from Marshall Street to James Street. Layout must allow for 11' wide emergency lane down the center of Pearl, and must maintain right turns onto Pearl from Marshall Street and left turns from James Street on to Pearl Street. MBTA has provided bus stop relocation signs for the event. Applicant must post the signs per instructions forwarded via email to Arts Council from Isabela Maia on 8/12/24. CS Traffic and Parking, Approved Eric Weisman, Approved Charles Breen, Approved with Conditions Maintain the travel lane of all roadways clear of obstructions to allow emergency vehicles to pass in event of an emergency. Use barriers that can be easily moved by emergency personnel. Timothy Mitsakis, Approved Kimberly M. Wells, Approved