PE Peabody House Fall Fest 10-19 — File 24-1247

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL24-000187 File #: 21-013637 Public Event Application for: Elizabeth Peabody House Organization name: Association Elizabeth Peabody House Fall Festival Event name: This event, on October 19th 2024, will bring Description: together families in and around Somerville to have fun, build community, and promote the education and food access services of the Elizabeth Peabody House (EPH). The event will include live music, local food and alcohol vendors, tours of EPH's historic building, and activities for children. While not finalized at the time of this application (7 /31/24), past children's activities have included a bouncy house, magic shows, arts and crafts, and LEGO building. EPH will work with local musical acts to provide entertainment in the parking lot outside our building. We expect food to be provided from 2 - 5 local restaurants or businesses, and the on-site alcohol vendor will most likely be Winter Hill Brewing Co. The alcohol vendor will provide employees who are TIPS certified. The event will run from 12-4pm and there will not be a charge to attend. We will be pursuing sponsors for this event and will also have the opportunity for individuals to make donations to EPH in order to cover the costs of event operation. We hope to have around 200-300 attendees (children and adults) pass through within the four hours. Elizabeth Peabody House's proposed Fall Location: Festival will take place outside our building at 275-277 Broadway. We anticipate the event operating inside our building, in our private backyard, and occupying the parking lot/sidewalk directly outside our building. Saturday October 19th, 2024 Date(s): Sunday October 20th, 2024 Rain date(s): 9:00am Setup starts at (time): 12:00pm Event starts at (time): 6:00pm Cleanup after the event ends at (time): 4:00pm Event ends at (time): TBD. Past events have featured small (3-4 Entertainment: piece) bands or musical ensembles. TBD. Past events have featured a Temporary Structures: large bouncy house. Vendors may supply their own 8x8 or 10x10 tents based on their needs and preferences. Attendees: Max attendance at one time: 200 Total people attending: 400 Maximum attendees accommodated: 400 Total Somerville residents attending: 300 No attendance Attendee fees or suggested donations: fees, but general donations will be accepted $5,000 What is your budget for this event: Social or cultural benefits: This community event will be open to the public, offering a family-focused day of community and fun for Somerville residents. It will also promote Elizabeth Peabody House's education and food security services, bringing awareness to the support we offer to families and households in need. Children and families will be able to mingle and build stronger community with each other through this event. Financial benefits: Elizabeth Peabody House will support local artists, businesses, and food vendors through this effort. Katie Aucella Event Contact: [phone removed] x. 108 Event Contact Phone:

Event Information Yes/No If yes, Describe Open to the public? Yes The event will be promoted among our families, our email list, on our social media channels, and website. We expect to participate in several community events over the summer where we will promote the event as they arise. Food served? Yes We expect to use local food vendors. See below for more details. Caterer used? Yes To be confirmed - we expect to use local food vendors that have the required licenses and equipment to meet health and safety regulations. Alcohol served? Yes Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No Describe any accessibility features available to attendees/participants Bathrooms in our building are ADA compliant on the first floor of our building. The event is located in an accessible parking lot. Arrangements: Police Detail: No Parking (for Attendees)? No Restrooms? Yes EPH's building has four accessible bathrooms on our first floor and another two accessible bathrooms in our basement-level floor. If needed, we would be open to renting additional porta-potties. Liability Insurance? Yes We will purchase an event insurance rider, if this is not covered with our existing liability insurance. Will any public parks be used? No Has the event occurred in the last two years? Yes 10/22/2022 10/14/2023 Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Kevin Roche, Approved CS Traffic and Parking, Approved Eric Weisman, Approved Charles Breen, Approved Timothy Mitsakis, Approved Kimbelry M. Wells, Approved