Matters ▸ Attachment
State ARPA Earmark Contract $250K-signed (E. Somerville Soundwall) — File 24-1377
MASSDOT STANDARD CONTRACT FORM
(Updated 7/2020) Page 1 of 6
This form is issued and published by the Massachusetts Department of Transportation (MassDOT or Department). Any changes to the official printed language of this form shall be
void.
Additional non-conflicting terms may be added by Attachment. Contractors may not require any additional agreements, engagement letters, contract forms or other additional terms as part of this Contract
without prior Department approval. Click on hyperlinks for definitions, instructions and legal requirements that are incorporated by reference into this Contract.
CONTRACTOR LEGAL NAME: City of Somerville
(and d/b/a):
DEPARTMENT NAME:
Massachusetts Department of Transportation
MMARS Department Code:
DOT
Legal Address: (W-9, W-4, T&C) 93 Highland Street, Somerville, MA., 02143
Business Mailing Address: 10 Park Plaza, Room 6340, Boston, MA 02116
Contract Manager:
Billing Address (if different): same
E-Mail:
Contract Manager: Cassandra Gascon
Phone:
Fax: n/a
E-Mail: [email removed]
Contractor Vendor Code: VC6000192138
Phone: email contact
Fax: n/a
Vendor Code Address ID (e.g. “AD001”): AD001
(Note: The Address Id Must be set up for EFT payments.)
MMARS Doc ID(s): INTF00X02024A0126097
RFR/Procurement or Other ID Number: CH102A2021
_X_ NEW CONTRACT
PROCUREMENT OR EXCEPTION TYPE: (Check one option only)
__ Statewide Contract (OSD or an OSD-designated Department)
__ Collective Purchase (Attach OSD approval, scope, budget)
__ Department Procurement (includes State or Federal grants 815 CMR 2.00)
(Attach RFR and Response or other procurement supporting documentation)
__ Emergency Contract (Attach justification for emergency, scope, budget)
__ Contract Employee (Attach Employment Status Form, scope, budget)
_X_ Other Procurement Exception: (Attach authorizing language/justification, scope
and budget)
__ CONTRACT AMENDMENT
Enter Current Contract End Date Prior to Amendment: ____
Enter Amendment Amount: $____________. (or “no change”)
AMENDMENT TYPE: (Check one option only. Attach details of Amendment changes.)
__ Amendment to Date, Scope or Budget (Attach updated scope and budget)
__ Interim Contract (Attach justification for Interim Contract and updated scope/budget)
__ Contract Employee (Attach any updates to scope or budget)
__ Other Procurement Exception: (Attach authorizing language/justification and updated
scope and budget)
The Standard Contract Form Instructions, Contractor Certifications and the MassDOT Terms and Conditions documents are incorporated by reference into this Contract
and are legally binding _X MassDOT TERMS AND CONDITIONS ___ MassDOT IT TERMS AND CONDITIONS
COMPENSATION: (Check ONE option): The Department certifies that payments for authorized performance accepted in accordance with the terms of this Contract will be supported
in the state accounting system by sufficient appropriations or other non-appropriated funds, subject to intercept for MassDOT/Commonwealth owed debts under 815 CMR 9.00.
__ Rate Contract (No Maximum Obligation. Attach details of all rates, units, calculations, conditions or terms and any changes if rates or terms are being amended.)
_X_ Maximum Obligation Contract Enter Total Maximum Obligation for total duration of this Contract (or new Total if Contract is being amended). $250,000.00
PROMPT PAYMENT DISCOUNTS (PPD): Commonwealth payments are issued through EFT 45 days from invoice receipt. Contractors requesting accelerated payments must identify
a PPD as follows: Payment issued within 10 days __% PPD; Payment issued within 15 days __ % PPD; Payment issued within 20 days __ % PPD; Payment issued within 30 days
__% PPD. If PPD percentages are left blank, identify reason: _X_agree to standard 45 day cycle __ statutory/legal or Ready Payments (G.L. c. 29, § 23A); __ only initial payment
(subsequent payments scheduled to support standard EFT 45 day payment cycle. See Prompt Pay Discounts Policy.)
BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT: (Enter the Contract title, purpose, fiscal year(s) and a detailed description of the scope
of performance or what is being amended for a Contract Amendment. Attach all supporting documentation and justifications.) This Agreement (Number 126097) is between
MassDOT and the City of Somerville which is participating in an earmark per American Recue Plan (ARPA) Acts of 2021 Chapter 102.
ANTICIPATED START DATE: (Complete ONE option only) The Department and Contractor certify for this Contract, or Contract Amendment, that Contract obligations:
_X_ 1. may be incurred as of the Effective Date (latest signature date below) and no obligations have been incurred prior to the Effective Date.
__ 2. may be incurred as of _________ , 20___ , a date LATER than the Effective Date below and no obligations have been incurred prior to the Effective Date.
__3. were incurred as of ___________ , 20____ , a date PRIOR to the Effective Date below, and the parties agree that payments for any obligations incurred prior to the Effective
Date are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under this
Contract are attached and incorporated into this Contract. Acceptance of payments forever releases the Commonwealth and MassDOT from further claims related to these
obligations.
CONTRACT END DATE: Contract performance shall terminate as of 6-30-24 , with no new obligations being incurred after this date unless the Contract is properly amended,
provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute, for completing
any negotiated terms and warranties, to allow any close out or transition performance, reporting, invoicing or final payments, or during any lapse between amendments.
CERTIFICATIONS: Notwithstanding verbal or other representations by the parties, the “Effective Date” of this Contract or Amendment shall be the latest date that this Contract or
Amendment has been executed by an authorized signatory of the Contractor, the Department, or a later Contract or Amendment Start Date specified above, subject to any required
approvals. The Contractor certifies that they have accessed and reviewed all documents incorporated by reference as electronically published and the Contractor makes all certifications
required under the Standard Contract Form Instructions and Contractor Certifications under the pains and penalties of perjury, and further agrees to provide any required documentation
upon request to support compliance, and agrees that all terms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference
herein according to the following hierarchy of document precedence, the MassDOT Terms and Conditions http://transnet/docs/ComApp/MassDOTTermsandConditions.doc or IT Terms
and Conditions, this Standard Contract Form, the Standard Contract Form Instructions, Contractor Certifications, , the Request for Response (RFR) or other solicitation, the Contractor’s
Response, and additional negotiated terms, provided that additional negotiated terms will take precedence over the relevant terms in the RFR and the Contractor’s Response only if
made using the process outlined in 801 CMR 21.07, incorporated herein, provided that any amended RFR or Response terms result in best value, lower costs, or a more cost effective
Contract.
AUTHORIZING SIGNATURE FOR THE CONTRACTOR:
X:
. Date:
.
(Signature and Date Must Be Handwritten At Time of Signature or conform to
the MassDOT Electronic Signature Policy, as in effect from time to time)
Print Name:
.
Print Title:
.
AUTHORIZING SIGNATURE FOR MassDOT:
X:
. Date: .
(Signature and Date Must Be Handwritten At Time of Signature, or conform to the
MassDOT Electronic Signature Policy, as in effect from time to time)
Print Name:
.
Print Title:
.
brawson@somervillema.gov
Brad Rawson
5/31/24
Katjana Ballantyne
Mayor of Somerville
MASSDOT STANDARD CONTRACT FORM
(Updated 7/2020) Page 2 of 6
INSTRUCTIONS
The following instructions, Contractor Certifications and the MassDOT
Terms and Conditions are incorporated by reference into an executed
MassDOT Standard Contract Form. Instructions are provided to assist with
Completion of the MassDOT Standard Contract Form. Additional terms are
incorporated by reference. Links to legal citations are to unofficial versions
and Contractors should consult with their legal counsel to ensure compliance
with all legal requirements. Please note that not all applicable laws have
been cited.
CONTRACTOR LEGAL NAME (AND D/B/A): Enter the Full Legal Name
of the Contractor's business as it appears on the Contractor's W-9 or W-4
Form (Contract Employees only) and the MassDOT Terms and Conditions
If Contractor also has a “doing business as” (d/b/a) name, BOTH the legal
name and the “d/b/a” name must appear in this section.
Contractor Legal Address: Enter the Legal Address of the Contractor as
it appears on the Contractor's W-9 or W-4 Form (Contract Employees only)
and the MassDOT Terms and Conditions, which must match the legal
address on the 1099I table in MMARS (or the Legal Address in HR/CMS for
Contract Employee).
Contractor Contract Manager: Enter the authorized Contract Manager
who will be responsible for managing the Contract. The Contract Manager
should be an Authorized Signatory or, at a minimum, a person designated
by the Contractor to represent the Contractor, receive legal notices and
negotiate ongoing Contract issues. The Contract Manager is considered
“Key Personnel” and may not be changed without the prior written approval
of the Department. If the Contract is posted on COMMBUYS, the name of
the Contract Manager must be included in the Contract on COMMBUYS.
Contractor E-Mail Address/Phone/Fax: Enter the electronic mail (e-mail)
address, phone and fax number of the Contractor Contract Manager. This
information must be kept current by the Contractor to ensure that the
Department can contact the Contractor and provide any required legal
notices. Notice received by the Contract Manager (with confirmation of
actual receipt) through the listed address, fax number(s) or electronic mail
address will meet any written legal notice requirements.
Contractor Vendor Code: The Department must enter the MMARS Vendor
Code assigned by the Commonwealth. If a Vendor Code has not yet been
assigned, leave this space blank and the Department will complete this
section when a Vendor Code has been assigned. The Department is
responsible under the Vendor File and W-9s Policy for verifying with
authorized signatories of the Contractor, as part of contract execution, that
the legal name, address and Federal Tax Identification Number (TIN) in the
Contract documents match the state accounting system.
Vendor Code Address ID: (e.g., “AD001”) The Department must enter the
MMARS Vendor Code Address Id identifying the payment remittance
address for Contract payments, which MUST be set up for EFT payments
PRIOR to the first payment under the Contract in accordance with the Bill
Paying and Vendor File and W-9 policies.
COMMONWEALTH DEPARTMENT NAME: Enter the full Department
name with the authority to obligate funds encumbered for the Contract.
Commonwealth MMARS Alpha Department Code: Enter the three (3)
letter MMARS Code assigned to this Commonwealth Department in the
state accounting system.
Department Business Mailing Address: Enter the address where all
formal correspondence to the Department must be sent. Unless otherwise
specified in the Contract, legal notice sent or received by the Department’s
Contract Manager (with confirmation of actual receipt) through the listed
address, fax number(s) or electronic mail address for the Contract Manager
will meet any requirements for legal notice.
Department Billing Address: Enter the Billing Address or email address if
invoices must be sent to a different location. Billing or confirmation of
delivery of performance issues should be resolved through the listed
Contract Managers.
Department Contract Manager: Identify the authorized Contract Manager
who will be responsible for managing the Contract, who should be an
authorized signatory or an employee designated by the Department to
represent the Department to receive legal notices and negotiate ongoing
Contract issues.
Department E-Mail Address/Phone/Fax: Enter the electronic mail (e-mail)
address, phone and fax number of the Department Contract Manager.
Unless otherwise specified in the Contract, legal notice sent or received by
the Contract Manager (with confirmation of actual receipt) through the listed
address, fax number(s) or electronic mail address will
meet
any requirements for written notice under the Contract.
MMARS Document ID(s): Enter the MMARS 20 character encumbrance
transaction number associated with this Contract which must remain the
same for the life of the Contract. If multiple numbers exist for this Contract,
identify all Doc Ids.
RFR/Procurement or Other ID Number or Name: Enter the Request for
Response (RFR) or other Procurement Reference number, Contract ID
Number or other reference/tracking number for this Contract or Amendment
and will be entered into the Board Award Field in the MMARS encumbrance
transaction for this Contract.
NEW CONTRACTS (left side of Form):
Complete this section ONLY if this Contract is brand new. (Complete
the CONTRACT AMENDMENT section for any material changes to an
existing or an expired Contract, and for exercising options to renew or
annual contracts under a multi-year procurement or grant program.)
PROCUREMENT OR EXCEPTION TYPE: Check the appropriate type of
procurement or exception for this Contract. Only one option can be selected.
See the Office of the Comptroller Guidance for Vendors Policies (State
Finance Law and General Requirements, Acquisition Policy and Fixed
Assets) and the Operational Services Division Conducting Best Value
Procurements Handbook for details.
Statewide Contract (OSD or an OSD-designated Department). Check
this option for a Statewide Contract under OSD, or by an OSD-designated
Department.
Collective Purchase approved by OSD. Check this option for Contracts
approved by OSD for collective purchases through federal, state, local
government or other entities.
Department Procurement. Check this option for a Department
procurement including state grants and federal sub-grants under 815 CMR
2.00 and State Grants and Federal Subgrants Policy, Departmental Master
Agreements (MA). If multi-Department user Contract, identify multi-
Department use is allowable in Brief Description.
Emergency Contract. Check this option when the Department has
determined that an unforeseen crisis or incident has arisen which requires
or mandates immediate purchases to avoid substantial harm to the
functioning of government or the provision of necessary or mandated
services or whenever the health, welfare or safety of clients or other persons
or serious damage to property is threatened.
Contract Employee. Check this option when the Department requires the
performance of an Individual Contractor, and when the planned Contract
performance with an Individual has been classified using the Employment
Status Form (prior to the Contractor's selection) as work of a Contract
Employee and not that of an Independent Contractor.
Other Procurement Exception. Check this option when another
procurement exception exists, such as legislation with specific language
naming the Contractor as a recipient of a grant or contract, an existing legal
obligation, a prohibition or other circumstance that exempts or prohibits a
Contract from being competitively procured, or identify any other
procurement exception not already listed. Legislative “earmarks” exempt
the Contract solely from procurement requirements, and all other Contract
and state finance laws and policies apply. Supporting documentation must
be attached to explain and justify the exemption.
CONTRACT AMENDMENT (Right Side of Form)
Complete this section for any Contract being renewed, amended or to
continue a lapsed Contract. All Contracts with available options to renew
must be amended referencing the original procurement and Contract doc
ids, since all continuing contracts must be maintained in the same Contract
file (even if the underlying appropriation changes each fiscal year.) “See
Amendments, Suspensions, and Termination Policy.)
Enter Current Contract End Date: Enter the termination date of the Current
Contract being amended, even if this date has already passed. (Note:
Current Start Date is not requested since this date does not change and is
already recorded in MMARS.)
Enter Amendment Amount: Enter the amount of the Amendment
increase or decrease to a Maximum Obligation Contract. Enter “no
change” for Rate Contracts or if no change.
AMENDMENT TYPE: Identify the type of Amendment being done.
Documentation supporting the updates to performance and budget must be
attached.
MASSDOT STANDARD CONTRACT FORM
(Updated 7/2020) Page 3 of 6
Amendment to Date, Scope or Budget. Check this option when renewing
a Contract or executing an Amendment (“material change” in Contract
terms) even if the Contract has lapsed. The parties may negotiate a change
in any element of Contract performance or cost identified in the RFR or the
Contractor’s response which results in lower costs, or a more cost-effective
or better value performance than was presented in the original selected
response, provided the negotiation results in a better value within the scope
of the RFR than what was proposed by the Contractor in the original selected
response. Any “material” change in the Contract terms must be
memorialized in a formal Amendment even if a corresponding MMARS
transaction is not needed to support the change. Additional negotiated
terms will take precedence over the relevant terms in the RFR and the
Contractor’s Response only if made using the process outlined in 801 CMR
21.07, incorporated herein, provided that any amended RFR or Response
terms result in best value, lower costs, or a more cost effective Contract.
Interim Contracts. Check this option for an Interim Contract to prevent a
lapse of Contract performance whenever an existing Contract is being re-
procured but the new procurement has not been completed, to bridge the
gap during implementation between an expiring and a new procurement, or
to contract with an interim Contractor when a current Contractor is unable to
complete full performance under a Contract.
Contract Employee. Check this option when the Department requires a
renewal or other amendment to the performance of a Contract Employee.
Other Procurement Exception. Check this option when another
procurement exception exists, such as legislation with specific language
naming the Contractor as a recipient of a grant or contract, an existing legal
obligation, prohibition or other circumstance exempts or prohibits a Contract
from being competitively procured, or identify any other procurement
exception not already listed. Legislative “earmarks” exempt the Contract
solely from procurement requirements, and all other Contract and state
finance laws and policies apply. Attach supporting documentation to explain
and justify the exemption and whether Contractor selection has been
publicly posted.
MASSDOT TERMS AND CONDITIONS
Identify whether the MassDOT Terms and Conditions (TC) or the MassDOT
IT Terms and Conditions (TC-IT) is incorporated by reference into this
Contract. The Comptroller Expenditure Classification Handbook identifies
the applicable Commonwealth Terms and Conditions based upon the object
code for the contract.
COMPENSATION
Identify if the Contract is a Rate Contract (with no stated Maximum
Obligation) or a Maximum Obligation Contract (with a stated Maximum
Obligation) and identify the Maximum Obligation. If the Contract is being
amended, enter the new Maximum Obligation based upon the increase or
decreasing Amendment. The Total Maximum Obligation must reflect the
total funding for the dates of service under the contract, including the
Amendment amount if the Contract is being amended. The Maximum
Obligation must match the MMARS encumbrance. Funding and allotments
must be verified as available and encumbered prior to incurring obligations.
If a Contract includes both a Maximum Obligation component and Rate
Contract component, check off both, specific Maximum Obligation amounts
or amended amounts and Attachments must clearly outline the Contract
breakdown to match the encumbrance.
PAYMENTS AND PROMPT PAY DISCOUNTS
Payments are processed within a 45 day payment cycle through EFT in
accordance with the Commonwealth Bill Paying Policy for investment and
cash flow purposes. Departments may NOT negotiate accelerated
payments and Payees are NOT entitled to accelerated payments UNLESS
a prompt payment discount (PPD) is provided to support the
Commonwealth’s and MassDOT’s loss of investment earnings for this earlier
payment, or unless a payments is legally mandated to be made in less than
45 days (e.g., construction contracts, Ready Payments under G.L. c. 29, s.
23A). See Prompt Pay Discounts Policy. PPD are identified as a percentage
discount which will be automatically deducted when an accelerated payment
is made. Reduced contracts rates may not be negotiated to replace a PPD.
If PPD fields are left blank please identify that the Contractor agrees to the
standard 45 day cycle; a statutory/legal exemption such as Ready Payments
(G.L. c. 29, § 23A); or only an initial accelerated payment for reimbursements
or start up costs for a grant, with subsequent payments scheduled to support
standard EFT 45 day payment cycle. Financial hardship is not a sufficient
justification to accelerate cash flow for all payments under a Contract. Initial
grant or contract payments may be accelerated for the first
invoice or initial grant installment, but subsequent periodic installments or
invoice payments should be scheduled to support the Payee cash flow
needs and the standard 45 day EFT payment cycle in accordance with the
Bill Paying Policy. Any accelerated payment that does not provide for a PPD
must have a legal justification in Contract file for audit purposes explaining
why accelerated payments were allowable without a PPD.
BRIEF DESCRIPTION OF CONTRACT PERFORMANCE
Enter a brief description of the Contract performance, project name and/or
other identifying information for the Contract to specifically identify the
Contract performance, match the Contract with attachments, determine the
appropriate expenditure code (as listed in the Expenditure Classification
Handbook) or to identify or clarify important information related to the
Contract such as the Fiscal Year(s) of performance (ex. “FY2012” or
“FY2012-14”). Identify settlements or other exceptions and attach more
detailed justification and supporting documents. Enter “Multi-Department
Use” if other Departments can access procurement. For Amendments,
identify the purpose and what items are being amended. Merely stating "see
attached" or referencing attachments without a narrative description of
performance is insufficient.
ANTICIPATED START DATE
The Department and Contractor must certify when obligations under this
Contract/Amendment may be incurred. Option 1 is the default option when
performance may begin as of the Effective Date (latest signature date and
any required approvals). If the parties want a new Contract or renewal to
begin as of the upcoming fiscal year then list the fiscal year(s) (ex. “FY2012”
or “FY2012-14”) in the Brief Description section. Performance starts and
encumbrances reflect the default Effective Date (if no FY is listed) or the later
FY start date (if a FY is listed). Use Option 2 only when the Contract will be
signed well in advance of the start date and identify a specific future start
date. Do not use Option 2 for a fiscal year start unless it is certain that the
Contract will be signed prior to fiscal year. Option 3 is used in lieu of the
Settlement and Release Form when the Contract/Amendment is signed late,
and obligations have already been incurred by the Contractor prior to the
Effective Date for which the Department has either requested, accepted or
deemed legally eligible for reimbursement, and the Contract includes
supporting documents justifying the performance or proof of eligibility, and
approximate costs. Any obligations incurred outside the scope of the
Effective Date under any Option listed, even if the incorrect Option is
selected, shall be automatically deemed a settlement included under the
terms of the Contract and upon payment to the Contractor will release the
Commonwealth and MassDOT from further obligations for the identified
performance. All settlement payments require justification and must be
under same encumbrance and object codes as the Contract payments.
Performance dates are subject to G.L. c.4, § 9.
CONTRACT END DATE
The Department must enter the date that Contract performance will
terminate. If the Contract is being amended and the Contract End Date
is not changing, this date must be re-entered again here. A Contract
must be signed for at least the initial duration but not longer than the period
of procurement listed in the RFR, or other solicitation document (if
applicable). No new performance is allowable beyond the end date without
an amendment, but the Department may allow a Contractor to complete
minimal close out performance obligations if substantial performance has
been made prior to the termination date of the Contract and prior to the end
of the fiscal year in which payments are appropriated, provided that any
close out performance is subject to appropriation and funding limits under
state finance law, and CTR may adjust encumbrances and payments in the
state accounting system to enable final close out payments. Performance
dates are subject to G.L. c.4, § 9.
CONTRACTOR AUTHORIZED SIGNATORIES FOR EXECUTION
See Comptroller policies entitled Department Head Signature Authorization
Policy and the Contractor Authorized Signatory Listing for policies on
Contractor and Department signatures for guidance.
Authorizing Signature for Contractor/Date: The Authorized Contractor
Signatory must (in their own handwriting and in ink) sign AND enter the date
the Contract is signed. See section above under “Anticipated Contract Start
Date”. Acceptance of payment by the Contractor shall waive any right of the
Contractor to claim the Contract/Amendment is not valid and the Contractor
may not void the Contract. Rubber stamps, typed or other images are
not acceptable. Proof of Contractor signature authorization on a
Contractor Authorized Signatory Listing may be required by the
MASSDOT STANDARD CONTRACT FORM
(Updated 7/2020) Page 4 of 6
Department if not already on file. Electronic or digital signatures are
permitted pursuant to the MassDOT Electronic Signature Policy.
Contractor Name /Title: The Contractor Authorized Signatory’s name and
title must appear legibly as it appears on the Contractor Authorized
Signatory Listing.
Authorizing Signature For Department/Date: The Authorized Department
Signatory must (in their own handwriting and in ink) sign AND enter the date
the Contract is signed. See section above under “Anticipated Start Date”.
Rubber stamps, typed or other images are not accepted. The
Authorized Signatory must be an employee within the Department legally
responsible for the Contract. See Department Head Signature Authorization.
The Department must have the legislative funding appropriated for all the
costs of this Contract or funding allocated under an approved
Interdepartmental Service Agreement (ISA). A Department may not contract
for performance to be delivered to or by another state department without
specific legislative authorization (unless this Contract is a Statewide
Contract). For Contracts requiring Secretariat signoff, evidence of
Secretariat signoff must be included in the Contract file.
Department Name /Title: Enter the Authorized Signatory’s name and title
legibly.
CONTRACTOR CERTIFICATIONS AND LEGAL REFERENCES
Notwithstanding verbal or other representations by the parties, the “Effective
Date” of this Contract or Amendment shall be the latest date that this
Contract or Amendment has been executed by an authorized signatory of
the Contractor, the Department, or a later Contract or Amendment Start Date
specified, subject to any required approvals. The Contractor makes all
certifications required under this Contract under the pains and penalties of
perjury, and agrees to provide any required documentation upon request to
support compliance, and agrees that all terms governing performance of this
Contract and doing business in Massachusetts are attached or incorporated
by reference herein:
MassDOT and Contractor Ownership RIghts. The Contractor certifies and
agrees that MassDOT is entitled to ownership and possession of all
“deliverables” purchased or developed with Contract funds. A Department
may not relinquish rights to deliverables nor may Contractors sell products
developed with MassDOT resources without just compensation. The
Contract should detail all MassDOT deliverables and ownership rights and
any Contractor proprietary rights.
Qualifications. The Contractor certifies it is qualified and shall at all times
remain qualified to perform this Contract; that performance shall be timely
and meet or exceed industry standards for the performance required,
including obtaining requisite licenses, registrations, permits, resources for
performance, and sufficient professional, liability; and other appropriate
insurance to cover the performance. If the Contractor is a business, the
Contractor certifies that it is listed under the Secretary of State’s website as
licensed to do business in Massachusetts, as required by law.
Laws and Regulations Prohibiting Discrimination and Human
Trafficking. Contractors acknowledge and certify as a condition of this
Contract that they are responsible for complying fully with all state and
federal laws prohibiting discrimination, human trafficking, and forced labor,
including but not limited to Chapter 178 of the Acts of 2011.
Business Ethics and Fraud, Waste and Abuse Prevention. The
Contractor certifies that performance under this Contract, in addition to
meeting the terms of the Contract, will be made using ethical business
standards and good stewardship of taxpayer and other public funding and
resources to prevent fraud, waste and abuse.
Collusion. The Contractor certifies that this Contract has been offered in
good faith and without collusion, fraud or unfair trade practices with any other
person, that any actions to avoid or frustrate fair and open competition are
prohibited by law, and shall be grounds for rejection or disqualification of a
Response or termination of this Contract.
Public Records and Access The Contractor shall provide full access to
records related to performance and compliance to the Department and
officials listed under Executive Order 195 and G.L. c. 11, s.12 for six (6)
years beginning on the first day after the final payment under this Contract
or such longer period necessary for the resolution of any litigation, claim,
negotiation, audit or other inquiry involving this Contract. Access to view
Contractor records related to any breach or allegation of fraud, waste and/or
abuse may not be denied and Contractor can not claim confidentiality or
trade secret protections solely for viewing but not retaining documents.
Routine Contract performance compliance reports or documents related to
any alleged breach or allegation of non-compliance, fraud, waste, abuse or
collusion may be provided electronically and shall be
provided at Contractor’s own expense. Reasonable costs for copies of non-
routine Contract related records shall not exceed the rates for public records
under 950 C.M.R. 32.00.
Debarment. The Contractor certifies that neither it nor any of its
subcontractors are currently debarred or suspended by the federal or state
government under any law or regulation including, Executive Order 147; G.L.
c. 29, s. 29F G.L. c.30, § 39R, G.L. c.149, § 27C, G.L. c.149, § 44C, G.L.
c.149, § 148B and G.L. c. 152, s. 25C.
Applicable Laws. The Contractor shall comply with all applicable state laws
and regulations including but not limited to the applicable Massachusetts
General Laws; the Official Code of Massachusetts Regulations; Code of
Massachusetts Regulations (unofficial); 801 CMR 21.00 (Procurement of
Commodity and Service Procurements, Including Human and Social
Services); 815 CMR 2.00 (Grants and Subsidies); 808 CMR 1.00
(Compliance, Reporting and Auditing for Human And Social Services);
AICPA Standards; confidentiality of Department records under G.L. c. 66A;
and the Massachusetts Constitution Article XVIII if applicable.
Invoices. The Contractor must submit invoices in accordance with the terms
of the Contract and the Commonwealth Bill Paying Policy. Contractors must
be able to reconcile and properly attribute concurrent payments from
multiple Departments. Final invoices in any fiscal year must be submitted no
later than August 15th for performance made and received (goods delivered,
services completed) prior to June 30th, in order to make payment for that
performance prior to the close of the fiscal year to prevent reversion of
appropriated funds. Failure to submit timely invoices by August 15th or other
date listed in the Contract shall authorize the Department to issue an
estimated payment based upon the Department’s determination of
performance delivered and accepted. The Contractor’s acceptance of this
estimated payment releases the Commonwealth and MassDOT from further
claims for these invoices. If budgetary funds revert due to the
Contractor’s failure to submit timely final invoices, or for disputing an
estimated payment, the Department may deduct a penalty up to 10%
from any final payment in the next fiscal year for failure to submit
timely invoices.
Payments Subject To Appropriation. Pursuant to G.L. c. 29 § 26, § 27
and § 29, Departments are required to expend funds only for the purposes
set forth by the Legislature and within the funding limits established through
appropriation, allotment and subsidiary, including mandated allotment
reductions triggered by G.L. c. 29, § 9C. A Department cannot authorize or
accept performance in excess of an existing appropriation and allotment, or
sufficient
non-appropriated
available
funds.
Any
oral
or
written
representations, commitments, or assurances made by the Department or
any
other
Commonwealth
representative
are
not
binding.
The
Commonwealth and MassDOT have no legal obligation to compensate a
Contractor for performance that is not requested and is intentionally
delivered by a Contractor outside the scope of a Contract. Contractors
should verify funding prior to beginning performance.
Intercept. Contractors may be registered as Customers in the Vendor file if
the Contractor owes a Commonwealth debt. Unresolved and undisputed
debts, and overpayments of Contract payments that are not reimbursed
timely shall be subject to intercept pursuant to G.L. c. 7A, s. 3 and 815 CMR
9.00. Contract overpayments will be subject to immediate intercept or
payment offset. The Contractor may not penalize any state Department or
assess late fees, cancel a Contract or other services if amounts are
intercepted or offset due to recoupment of an overpayment, outstanding
taxes, child support, other overdue debts or Contract overpayments.
Tax Law Compliance. The Contractor certifies under the pains and
penalties of perjury: (1) tax compliance with federal tax laws; (2) tax
compliance with state tax laws including, but not limited to G.L. c. 62C, G.L.
c. 62C, s. 49A;, reporting of employees and contractors, withholding and
remitting of tax withholdings and child support; and (3) Contractor is in good
standing with respect to all state taxes and returns due; reporting of
employees and contractors under G.L. c. 62E, withholding and remitting
child support including G.L. c. 119A, s. 12; TIR 05-11; New Independent
Contractor Provisions and applicable TIRs.
Bankruptcy, Judgments, Potential Structural Changes, Pending Legal
Matters and Conflicts. The Contractor certifies it has not been in
bankruptcy and/or receivership within the last three calendar years, and the
Contractor certifies that it will immediately notify the Department in writing at
least 45 days prior to filing for bankruptcy and/or receivership, any potential
structural change in its organization, or if there is any risk to the solvency of
the Contractor that may impact the Contractor’s ability to timely fulfill the
terms of this Contract or Amendment. The Contractor certifies that at any
MASSDOT STANDARD CONTRACT FORM
(Updated 7/2020) Page 5 of 6
time during the period of the Contract the Contractor is required to
affirmatively disclose in writing to the Department Contract Manager the
details of any judgment, criminal conviction, investigation or litigation
pending against the Contractor or any of its officers, directors, employees,
agents, or subcontractors, including any potential conflicts of interest of
which the Contractor has knowledge, or learns of during the Contract term.
Law firms or Attorneys providing legal services are required to identify any
potential conflict with representation of any Department client in accordance
with Massachusetts Board of Bar Overseers (BBO) rules.
Federal Anti-Lobbying and Other Federal Requirements. If receiving
federal funds, the Contractor certifies compliance with federal anti-lobbying
requirements including 31 USC 1352; other federal requirements; Executive
Order 11246; Air Pollution Act; Federal Water Pollution Control Act and
Federal Employment Laws.
Protection of Commonwealth Data, Personal Data and Information.
The Contractor certifies that all steps will be taken to ensure the security and
confidentiality of all Commonwealth/MassDOT data for which the Contractor
becomes a holder, either as part of performance or inadvertently during
performance, with special attention to restricting access, use and
disbursement of personal data and information under MG.L. c. 93H and c.
66A and other applicable state and federal privacy requirements. The
Contractor shall comply with M.G.L. c. 93I for the proper disposal of all paper
and electronic media, backups or systems containing personal data and
information. The Contractor shall also ensure that any personal data or
information transmitted electronically or through a portable device is properly
encrypted using (at a minimum) the Commonwealth’s “Cryptographic
Management Standard” set forth in the Enterprise Information Security
Policies and Standards published by the Executive Office for Technology,
Services and Security (TSS), or a comparable Standard prescribed by the
Department. Contractors with access to credit card or banking information
of Commonwealth/MassDOT customers certify that the Contractor is PCI
compliant in accordance with the Payment Card Industry Council Standards,
and shall provide confirmation compliance during the Contract. The
Contractor shall immediately notify the Department in the event of any
security breach including the unauthorized access, disbursement, use or
disposal of personal data or information, and in the event of a security
breach,
the
Contractor
shall
cooperate
fully
with
the
Commonwealth/MassDOT and provide access to any information necessary
for the Commonwealth/MassDOT to respond to the security breach and shall
be fully responsible for any damages associated with the Contractor’s
breach including but not limited to G.L. c. 214, s. 3B.
For all Contracts involving the Contractor’s access to personal
information, as defined in G.L. c. 93H, and personal data, as defined in
G.L. c. 66A, or access to MassDOT systems containing such
information or data, Contractor certifies under the pains and penalties
of perjury that the Contractor (1) has read M.G.L. c. 93H and c. 66A and
agrees to protect any and all personal information and personal data;
and (2) has reviewed all of the Enterprise Information Security Policies
and Standards published by the Executive Office for Technology
Services and Security (TSS), or stricter standards prescribed by the
Department. Notwithstanding any contractual provision to the
contrary, in connection with the Contractor’s performance under this
Contract, for all public authorities, executive offices, boards,
commissions, agencies, departments, divisions, councils, bureaus,
and offices, now existing and hereafter established, the Contractor
shall: (1) obtain a copy, review, and comply with any pertinent security
guidelines, standards, and policies; (2) comply with all Enterprise
Information Security Policies and Standards published by the
Executive Office for Security Services and Technology (TSS), or a
comparable set of policies and standards (“Information Security
Policy”) as prescribed by the Department; (3) communicate and
enforce such security guidelines, standards, policies and the
applicable Information Security Policy among all employees (whether
such employees are direct or contracted) and subcontractors; (4)
implement and maintain any other reasonable appropriate security
procedures and practices necessary to protect personal information
and data to which the Contractor is given access by the contracting
Department from the unauthorized access, destruction, use,
modification, disclosure or loss; (5) be responsible for the full or partial
breach of any of these terms by its employees (whether such
employees are direct or contracted) or subcontractors during or after
the term of this Contract, and any breach of these terms may be
regarded as a material breach of this Contract; (6) in the event of any
unauthorized access, destruction, use, modification, disclosure or loss
of the personal information or personal data (collectively referred to as
the “unauthorized use”): (a) immediately notify the
contracting Department if the Contractor becomes aware of the
unauthorized use; (b) provide full cooperation and access to
information necessary for the contracting Department to determine the
scope of the unauthorized use; and (c) provide full cooperation and
access to information necessary for the contracting Department and
the Contractor to fulfill any notification requirements. Breach of these
terms may be regarded as a material breach of this Contract, such that
the Commonwealth and MassDOT may exercise any and all contractual
rights and remedies, including without limitation indemnification under
MassDOT’s Terms and Conditions or IT Terms and Conditions,
withholding of payments, Contract suspension, or termination. In
addition, the Contractor may be subject to applicable statutory or
regulatory penalties, including and without limitation, those imposed
pursuant to G.L. c. 93H and under G.L. c. 214, § 3B for violations under
M.G.L c. 66A.
Corporate and Business Filings and Reports. The Contractor certifies
compliance with any certification, filing, reporting and service of process
requirements of the Secretary of the Commonwealth, the Office of the
Attorney General or other Departments as related to its conduct of business
in the Commonwealth; and with its incorporating state (or foreign entity).
Employer Requirements. Contractors that are employers certify
compliance with applicable state and federal employment laws or
regulations, including but not limited to G.L. c. 7, s. 22 (Prevailing Wages for
Contracts for Meat Products and Clothing and Apparel); minimum wages
and prevailing wage programs and payments; unemployment insurance and
contributions; workers’ compensation and insurance, child labor laws, AGO
fair labor practices; G.L. c. 149 (Labor and Industries); G.L. c. 150A (Labor
Relations); G.L. c. 151 and 455 CMR 2.00 (Minimum Fair Wages); G.L. c.
151A (Employment and Training); G. L. c. 151B (Unlawful Discrimination);
G.L. c. 151E (Business Discrimination); G.L. c. 152 (Workers’
Compensation); G.L. c.153 (Liability for Injuries); 29 USC c. 8 (Federal Fair
Labor Standards); 29 USC c. 28 and the Federal Family and Medical Leave
Act and M.G.L. c. 175M (Family and Medical Leave).
Federal And State Laws And Regulations Prohibiting Discrimination
Contractors certify compliance with applicable state and federal anti-
discrimination laws, including but not limited to the Federal Equal
Employment Oppurtunity (EEO) Laws the Americans with Disabilities Act,;
42 U.S.C Sec. 12,101, et seq., the Rehabilitation Act, 29 USC c. 16 s. 794;
29 USC c. 16. s. 701; 29 USC c. 14, 623; the 42 USC c. 45; (Federal Fair
Housing Act); G. L. c. 151B (Unlawful Discrimination); G.L. c. 151E
(Business Discrimination); the Public Accommodations Law G.L. c. 272, s.
92A; G.L. c. 272, s. 98 and 98A, Massachusetts Constitution Article CXIV
and G.L. c. 93, s. 103; 47 USC c. 5, sc. II, Part II, s. 255 (Telecommunication
Act; Chapter 149, Section 105D, G.L. c. 151C, G.L. c. 272, Section
92A, Section 98 and Section 98A, and G.L. c. 111, Section 199A, and
Massachusetts
Disability-Based
Non-Discrimination
Standards
For
Executive Branch Entities, and related Standards and Guidance, authorized
under Massachusetts Executive Order or any disability-based protection
arising from state or federal law or precedent. See also MCAD and MCAD
links and Resources.
Small Business Purchasing Program (SBPP). A Contractor may be
eligible to participate in the SBPP, created pursuant to Executive Order
523, if qualified through the SBPP COMMBUYS subscription process at:
www.commbuys.com and with acceptance of the terms of the SBPP
participation agreement.
Limitation of Liability. Contracts may not use the following limitation on
liability language unless approved by legal staff at the Office of the
Comptroller or Operational Services Division and it may not be used if
MassDOT is using the IT Terms and Conditions. The term “other damages”
in Section 11 of the MassDOT Terms and Conditions, “Indemnification,” shall
include, but shall not be limited to, the reasonable costs the
Commonwealth/MassDOT incurs to repair, return, replace or seek cover
(purchase of comparable substitute commodities and services) under a
Contract.
“Other
damages”
shall
not
include
damages
to
the
Commonwealth/MassDOT as a result of third party claims, provided that this
in no way limits the Commonwealth’s or MassDOT’s right of recovery for
personal injury or property damages or patent and copyright infringement
under Section 11 or the Commonwealth’s/MassDOT’s ability to join the
contractor as a third party defendant. Further, the term “other damages”
shall not include, and in no event shall the contractor be liable for, damages
for the Commonwealth’s or MassDOT’s use of contractor provided products
or services, loss of Commonwealth or MassDOT’s records, or data (or other
MASSDOT STANDARD CONTRACT FORM
(Updated 7/2020) Page 6 of 6
intangible property), loss of use of equipment, lost revenue, lost savings or
lost profits of the Commonwealth or MassDOT. In no event shall “other
damages” exceed the greater of $100,000, or two times the value of the
product or service (as defined in the Contract scope of work) that is the
subject of the claim. Section 11 sets forth the Contractor’s entire liability
under a Contract. Nothing in this section shall limit the Commonwealth’s or
MassDOT’s ability to negotiate higher limitations of liability in a particular
Contract, provided that any such limitation must specifically reference
Section 11 of the MassDOT Terms and Conditions. In the event the
limitation of liability conflicts with accounting standards which mandate that
there can be no cap of damages, the limitation shall be considered waived
for that audit engagement. The terms of this Clarification may not be
modified.
Northern Ireland Certification. Pursuant to G.L. c. 7 s. 22C for state
agencies, state authorities, the House of Representatives or the state
Senate, by signing this Contract the Contractor certifies that it does not
employ ten or more employees in an office or other facility in Northern Ireland
and if the Contractor employs ten or more employees in an office or other
facility located in Northern Ireland the Contractor certifies that it does not
discriminate in employment, compensation, or the terms, conditions and
privileges of employment on account of religious or political belief; and it
promotes religious tolerance within the work place, and the eradication of
any manifestations of religious and other illegal discrimination; and the
Contractor is not engaged in the manufacture, distribution or sale of firearms,
munitions, including rubber or plastic bullets, tear gas, armored vehicles or
military aircraft for use or deployment in any activity in Northern Ireland.
Pandemic, Disaster or Emergency Performance. In the event of a
serious emergency, pandemic or disaster outside the control of the
Department, the Department may negotiate emergency performance from
the Contractor to address the immediate needs of the MassDOT even if not
contemplated under the original Contract or procurement. Payments are
subject to appropriation and other payment terms.
Attorneys. Attorneys or firms providing legal services or representing
MassDOT may be subject to G.L. c. 30, s. 65, and if providing litigation
services must be approved by the Office of the Attorney General to appear
on behalf of a Department, and shall have a continuing obligation to notify
the Commonwealth of any conflicts of interest arising under the Contract.
Subcontractor Performance. The Contractor certifies full responsibility for
Contract performance, including subcontractors, and that comparable
Contract terms will be included in subcontracts, and that the Department will
not be required to directly or indirectly manage subcontractors or have any
payment obligations to subcontractors. .
EXECUTIVE ORDERS
For covered Executive state Departments, the Contractor certifies
compliance with applicable Massachusetts Executive Orders, including but
not limited to the specific orders listed below. A breach during the period of
a Contract may be considered a material breach and subject Contractor to
appropriate monetary or Contract sanctions.
Executive Order 481. Prohibiting the Use of Undocumented Workers on
State Contracts. For all state agencies in the Executive Branch, including
all executive offices, boards, commissions, agencies, Departments,
divisions, councils, bureaus, and offices, now existing and hereafter
established, by signing this Contract the Contractor certifies under the pains
and penalties of perjury that they shall not knowingly use undocumented
workers in connection with the performance of this Contract; that, pursuant
to federal requirements, they shall verify the immigration status of workers
assigned to a Contract without engaging in unlawful discrimination; and shall
not knowingly or recklessly alter, falsify, or accept altered or falsified
documents from any such worker
Executive Order 130. Anti-Boycott. The Contractor warrants, represents
and agrees that during the time this Contract is in effect, neither it nor any
affiliated company, as hereafter defined, participates in or cooperates with
an international boycott (See IRC § 999(b)(3)-(4), and IRS Audit Guidelines
Boycotts) or engages in conduct declared to be unlawful by G.L. c. 151E, s.
2. If there is a breach in the warranty, representation, and agreement
contained in this paragraph, without limiting such other rights as it may have,
MassDOT and the Commonwealth may rescind this Contract. As used
herein, an affiliated company shall be any business entity of which at least
51% of the ownership interests are directly or indirectly owned by the
Contractor or by a person or persons or business entity or entities directly or
indirectly owning at least 51% of the ownership interests of the Contractor,
or which directly or indirectly owns at least 51% of the ownership interests
of the Contractor, or which directly or indirectly owns at
least
51% of the ownerships interests of the Contractor.
Executive Order 346. Hiring of State Employees By State Contractors
Contractor certifies compliance with both the conflict of interest law G.L. c.
268A specifically s. 5 (f) and this order; which includes limitations regarding
the hiring of state employees by private companies contracting with the
Commonwealth/MassDOT. A privatization contract shall be deemed to
include a specific prohibition against the hiring at any time during the term of
Contract, and for any position in the Contractor's company, of a state
management employee who is, was, or will be involved in the preparation of
the RFP, the negotiations leading to the awarding of the Contract, the
decision to award the Contract, and/or the supervision or oversight of
performance under the Contract.
Executive Order 444. Disclosure of Family Relationships With Other State
Employees. Each person applying for employment (including Contract work)
within the Executive Branch under the Governor must disclose in writing the
names of all immediate family as well as persons related to immediate family
by marriage who serve as employees or elected officials of the
Commonwealth. All disclosures made by applicants hired by the Executive
Branch under the Governor shall be made available for public inspection to
the extent permissible by law by the official with whom such disclosure has
been filed.
Executive Orders 523, 526 and 565. Executive Order 523 (Establishing the
Massachusetts Small Business Purchasing Program). Executive Order 526
(Order Regarding Non-Discrimination, Diversity, Equal Opportunity and
Affirmative Action which supersedes Executive Order 478). Executive Order
565 (Reaffirming and Expanding the Massachusetts Supplier Diversity
Program). All programs, activities, and services provided, performed,
licensed, chartered, funded, regulated, or contracted for by the state shall
be conducted without unlawful discrimination based on race, color, age,
gender, ethnicity, sexual orientation, gender identity or expression, religion,
creed, ancestry, national origin, disability, veteran’s status (including
Vietnam-era veterans), or background. The Contractor and any
subcontractors may not engage in discriminatory employment practices.
The Contractor certifies compliance with applicable federal and state laws,
rules, and regulations governing fair labor and employment practices. The
Contractor also commits to purchase supplies and services from certified
minority, women, veteran, service-disabled veteran, LGBT or disability-
owned businesses, small businesses, or businesses owned by socially or
economically disadvantaged persons; and Contractor commits to comply
with any applicable Department contractual requirements pertaining to the
employment of persons with disabilities pursuant to M.G.L. c. 7 s. 61(s).
These provisions shall be enforced through the contracting Department,
OSD, and/or the Massachusetts Commission Against Discrimination. Any
breach shall be regarded as a material breach of the contract that may
subject the contractor to appropriate sanctions.