PE Jingle Bell 5K 12-15 — File 24-1567

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL24-000251 File #: 23-023620 Public Event Application for: BA EVENT PROMOTIONS INC DBA Organization name: JINGLE BELL 5K JINGLE BELL 5K RUN/WALK Event name: THE 17TH ANNUAL JINGLE BEL 5K RUN Description: IS A 3.2MILE RUN/WALK STARTING AND FINISHING IN DAVIS SQ ON SUNDAY, DEC 15TH @ 11AM THIS IS A 5K (3.2 MILE WALK/RUN) Location: STARTING AND FINISHING IN DAVIS SQ ON SUNDAY, DEC 15TH @ 11AM TO BENEFIT THE SOMERVILLE HIGHSCHOOL TRACK TEAM SCHOLARSHIP FUND DECEMBER 15, 2024 Date(s): N/A Rain date(s): 6AM Setup starts at (time): 11AM Event starts at (time): 1:30PM Cleanup after the event ends at (time): 12:30PM Event ends at (time): HOLIDAY MUSIC RECORDINGS Entertainment: PLAYED AT START AND FINISH AREA @ 1 DAVIS SQ PORTABLE START AND FINSH Temporary Structures: LINE STAGING PUT IN PLACE THE MORNING OF THE EVENT INCLUDING MOVABLE FINISH AREA AND MOVABLE CHUTES Attendees: Max attendance at one time: 1000 Total people attending: 2500 Maximum attendees accommodated: 1000 Total Somerville residents attending: 1000 $40 Attendee fees or suggested donations: REGISTRATION FEE $125,000 What is your budget for this event: Social or cultural benefits: THIS 17TH ANNUAL EVENT PROVIDES AN OPPORTUNITY FOR SOMERVILLE AND NEARBY COMMUNITY RESIDENTS TO WALK AND/OR RUN TO CELEBRATE THE JOYS OF THE HOLIDAY SEASON, SUPPORT LOCAL RESTAURANTS, COFFEE SHOPS AND PUBLIC HOUSES TO BENEFIT THE SOMERVILLE HIGH TRACK TEAM SCHOLARSHIP FUND Financial benefits: THE 17TH ANNUAL EVENT ATTRACTS 2500 PARTICIPANTS (50% FROM SOMERVILLE) TO DAVIS SQ AND HUNDREDS OF SPECTATORS ON THE COURSE WHO CAN AVAIL THEMSELVES OF THE LOCAL RESTAURANTS, PUBS, AND COFFEE SHOPS THROUGHOUT THE CITY, WHILE BENEFITTING SOMERVILLE HIGH STUDENT ATHLETES PAUL COLLYER AND OR JACK Event Contact: CONNOLLY [phone removed] Event Contact Phone: Event Information Yes/No If yes, Describe Open to the public? Yes WEBSITE: WWW.JINGLEBELLRUN.COM, LOCAL POSTER ADVERTISMENTS WITH PARTICIPATING SPONSER, VARIOUS SOCIAL MEDIA SITES, AND PRESS RELEASES TO LOCAL NEWS MEDIA AND THE AREA RUNNING COMMUNITY CLUBS Food served? No Caterer used?

Alcohol served? No Grill/open-flame device used? No Streets blocked? Yes Start Davis Square to Holland St, left on Broadway, right on North Street, right on Powder House Blvd, right to Broadway through Ball Square, right on Cedar St, right on Bike Path, end behind CVS parking lot. Sidewalks blocked? No Describe any accessibility features available to attendees/participants ALL CITY STREETS REMAIN TOTALLY ACCESSIBLE TO DISABLED PARTICIPANTS, AS WELL AS THE MBTA STATION AND MBTA BUS LANE. PORTABLE TOILETS (INCLUDING HANDICAPPED) ALSO WILL BE PROVIDED FOR BENEFIT FOR ALL PARTICIPANTS AND SPECTATORS, AND WILL BE DELIVERED ON SATURDAY, DEC 14TH AND PICKED UP ON MONDAY, DEC 16TH Arrangements: Police Detail: Yes AS PER PRIOR YEARS COORDINATE DETAIL ASSIGNMENTS WITH SPD DETAIL OFFICER IN CONJUNCTION WITH SOMERVILLE FIRE/RESCUE, DPW AND TRAFFIC DEPTS Parking (for Attendees)? Yes DETAILS PROVIDED ON THE JINGLEBELL.COM WEBSITE FOR BOTH RUN/WALK PARTICIPANTS AND SPECTATORS Restrooms? Yes PORTABLE RESTROOMS PROVIDED BY CONTRACTOR SATURDAY AFTERNOONDEC 14TH PRIOR TO SUNDAY EVENT AND PICKED UP MONDAY, DEC 16TH Liability Insurance? Yes USA TRACK AND FIELD ASSOCIATION NAMING THE CITY OF SOMERVILLE AS AN ADDITIONAL INSURED Will any public parks be used? No Has the event occurred in the last two years? Yes ALWAYS MID DECEMBER SINCE 2007 Approved By: CS Mayor, Approved Kevin Roche, Approved CS Traffic and Parking, Approved Eric Weisman, Approved Charles Breen, Approved with Conditions Fire details will be required as in past years. Timothy Mitsakis, Approved Kimberly M. Wells, Approved