Minutes - School Bldg - 5-1-23 Dispositions — File 23-0722

City of Somerville, Massachusetts School Building Facilities and Maintenance Special Committee Meeting Minutes Dispositions 6:30 PM Virtual Monday, May 1, 2023 Joint Meeting with the School Committee's Finance and Facilities Subcommittee. Others present: Laura Pitone – School Committee, Emily Ackman – School Committee, Sara Dion – School Committee, Chad Maza – School Department Superintendent of Operations, Rich Raiche – Director of Infrastructure and Asset Management, Jill Lathan – Commissioner of Public Works, Jackie Piques - Interim Director of Communications & Grants - Somerville Public Schools, Luisa Oliveira - Director of Public Space and Urban Forestry, Hannah Carrillo – Legislative Liaison, Peter Forcellese - Legislative Clerk. The meeting took place virtually via GoToWebinar and was called to order at 6:36 PM by Chair Gomez Mouakad and adjourned at 8:25 PM on a roll call vote of 3 in favor (Councilors Davis, Clingan and Gomez Mouakad), none against and none absent. . Roll Call Chairperson Beatriz Gomez Mouakad , Vice Chair Jesse Clingan and Lance L. Davis Present: 1. Approval of the School Building Facilities and Maintenance Committee Joint Meeting with the School Committee Building and Maintenance Subcommittee Minutes of February 1, 2023. 23-0194 Accepted Chairperson Gomez Mouakad and Vice Chair Clingan Aye: Ward Six City Councilor Davis Absent: School Building - Feasibility Study 2. That the Director of Infrastructure and Asset Management provide an update on the status of the School Building Systems Feasibility Study. 22-1528 Councilor Gomez Mouakad and Councilor Strezo Sponsors: Kept in committee 3. That the Director of Infrastructure and Asset Management provide an update 22-1527 Page 1 of 3

School Building Facilities and Maintenance Special Committee Meeting Minutes Dispositions May 1, 2023 on the status of the School Building Feasibility Study. Councilor Gomez Mouakad and Councilor Strezo Sponsors: Kept in committee 4. That the Director of Infrastructure and Asset Management clarify the phases for the programming, design and development of the Winter Hill and Brown School Renovation/Reconstruction in the CIP Presentation shared with this Council on March 9, 2023. 23-0479 Councilor Gomez Mouakad Sponsors: Recommended to be marked work completed 5. That the Director of Infrastructure and Asset Management provide an update on the Building Conditions Analysis and Renovation Potential Assessment of the Winter Hill Community Innovation School and provide a schedule of the projected completion of this analysis and assessment. 23-0609 Councilor Gomez Mouakad Sponsors: Recommended to be marked work completed 6. That the Director of Infrastructure and Asset Management detail how funds for the School Building Feasibility Study budgeted for FY 2023 have been expensed to date. 23-0480 Councilor Gomez Mouakad Sponsors: Kept in committee 7. That the Director of Infrastructure and Asset Management identify department staff allocated to the School Building Feasibility Study, and the projected time commitment of this staff for the duration of the study. 23-0481 Councilor Gomez Mouakad Sponsors: Recommended to be marked work completed School Buildings - Maintenance 8. That the Commissioner of Public Works provide the current noise readings of the mechanical systems on the roof of the East Somerville Community School and verify that they are in compliance with Noise Control Ordinance regulations. 22-1927 Councilor McLaughlin and Councilor Gomez Mouakad Sponsors: Recommended to be marked work completed 9. That the Commissioner of Public Works provide quarterly reports to the 22-1417 Page 2 of 3

School Building Facilities and Maintenance Special Committee Meeting Minutes Dispositions May 1, 2023 School Building Facilities and Maintenance Special Committee on any major repairs and 311 work orders in school buildings. Councilor Gomez Mouakad Sponsors: Kept in committee 10. That the Director of Infrastructure and Asset Management provide an update on issues with the High School Field House track flooring material and bleachers. 23-0144 Councilor Gomez Mouakad and Councilor Wilson Sponsors: Recommended to be marked work completed 11. That the Director of Public Space and Urban Forestry and the Director of Infrastructure and Asset Management explain the selections of surface materials for school parks and playgrounds. 23-0145 Councilor Gomez Mouakad Sponsors: Recommended to be marked work completed Referenced Documents: • School Building F&M - 2023-05-01 Feasibility Study Breakdown 2023May01 final Page 3 of 3