PE MOM 5k 5-11 — File 25-0331

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL24-000263 File #: 24-028875 Public Event Application for: Somerville Road Runners Organization name: M.O.M.'s Run 5K Run and Walk for Cancer Event name: A local 5K run/walk, followed by a buffet Description: brunch and raffle. The 5k run and walk will start from 371 Summer Location: St to Vinal Ave, Willow Ave from Summer St to Highland Ave, Highland Ave from Willow St to Vinal Ave, Vinal Ave. Here is the race route: http://www.gmap-pedometer.com/? r=6991946 Sunday, May 11, 2025 Date(s): No Rain Date Rain date(s): 7:00 AM Setup starts at (time): 9:00 AM Event starts at (time): 2:00 PM Cleanup after the event ends at (time): 1:00 PM Event ends at (time): Potentially a DJ with music and Entertainment: announcements posted outside the Dilboy VFW Approx. 10 "EZUp" style 10x10 Temporary Structures: tents for pre-race activities in the Dillboy parking lot Attendees: Max attendance at one time: 1,000 Total people attending: 1,000 Maximum attendees accommodated: 1,000 Total Somerville residents attending: 40% $40 registration Attendee fees or suggested donations: fee $10,000 What is your budget for this event: Social or cultural benefits: This race is a fundraiser for cancer research at Dana Farber - this will be out 21st year. In total, this race has generated $250,000, in donations toward Dana Farber cancer research. Financial benefits: The local businesses have been very supportive with donations and gift certificates. Ideally this race brings people into the neighborhood and the gift certificates introduce runners to our local businesses and restaurants. Ben Spaulding Event Contact: [phone removed] Event Contact Phone: Event Information Yes/No If yes, Describe Open to the public? Yes We partner with local charities to promote the event, advertise online, and through our email lists Food served? Yes Food donated or purchased from local restaurants. NO food will be made on the premises. Food will only be served inside the Dilboy VFW Caterer used? No Alcohol served? Yes Grill/open-flame device used? No Streets blocked? Yes Summer St from 371 Summer St to Vinal Ave, Willow Ave from Summer St to Highland Ave, Highland Ave from Willow St to Vinal Ave, Vinal Ave. Here is the race route: http://www.gmap-pedometer.com/?r=6991946

Sidewalks blocked? No Describe any accessibility features available to attendees/participants None Arrangements: Police Detail: Yes Paid police detail will be requested Parking (for Attendees)? Yes We strongly encourage participants to walk to the event or use public transportation, but there will be availability in the parking lot adjacent to VFW as well as on street metered parking Restrooms? Yes Restrooms in the Dilboy post and four porto johns will be available to attendees. Liability Insurance? Yes Somerville Road Runners maintains a policy with Road Runners Club of America Will any public parks be used? No Has the event occurred in the last two years? Yes 5/12/2024, and then every Mother's Day between 2002 to 2019 Approved By: CS Mayor, Approved Maureen Lee, Approved with Conditions Food License required. Kevin Roche, Approved with Conditions APROVAL CONDITION KTR 250103: Race route includes portion of Summer Street within the active Spring Hill Sewer Separation Construction zone. Engineering recommends that the applicant reach out to the Project Manager Dan Amelin (damelin@somervillema.gov) one month prior to the race to discuss any accommodations necessary for the race to take place within the Spring Hill project area. The Spring Hill Sewer Separation Project is on track for completion in late June 2025. CS Traffic and Parking, Approved Eric Weisman, Approved Charles Breen, Approved with Conditions One Fire Detail will be required. Please contact Fire Prevention to arrange for this detail. Timothy Mitsakis, Approved Kimberly M. Wells, Approved