PE Haitian Flag Fest 5-18 — File 25-0712

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL25-000029 File #: 25-007243 Public Event Application for: Somerville Arts Council and Organization name: SomerViva Haitian Flag Festival Event name: The Haitian Flag Festival is a vibrant Description: celebration of Haitian culture and heritage, marking the creation of the Haitian flag. The event brings together the community to celebrate Haiti’s rich history, pride, and unity through music, food, art, and cultural performances. A highlight of the festival is the opportunity to enjoy traditional Haitian dishes, adding a delicious and authentic taste of Haitian culture to the celebration. This special day honors the significance of the Haitian flag, which symbolizes freedom, resilience, and the spirit of independence. The festival is an opportunity for everyone to learn about and appreciate Haitian traditions, while also fostering connections within the community. City hall Concourse Location: 05/17/2025 Date(s): 05/18/2025 Rain date(s): 12:00 PM Setup starts at (time): 8:00 PM Clean Up at (time): The event will feature music, food, art, Entertainment: and cultural performances. We are also inviting community groups to table. 10x10 tents for vendors, the city Temporary Structures: stage, tables and chairs Attendees: Max attendance at one time: 300 Total people attending: 500 Maximum attendees accommodated: 500 Total Somerville residents attending: 400 Free Attendee fees or suggested donations: 3,000 What is your budget for this event: Social or cultural benefits: The Haitian Flag Festival in Somerville fosters cultural appreciation, strengthens community bonds, and highlights the city’s diversity. By celebrating Haitian heritage through music, food, and art, the event promotes inclusivity, educates the broader community about Haiti’s history and contributions, and provides a space for Haitian residents to share their traditions with pride. Financial benefits: This event supports local Somerville artists and businesses, enriching the city’s cultural landscape while reinforcing Somerville’s commitment to multicultural engagement and unity. Iaritza Menjivar Event Contact: [phone removed] x2985 Event Contact Phone: Event Information Yes/No If yes, Describe Open to the public? Yes Newsletter, Press Release, posters, social media and online community calendars. Food served? Yes We will disclose vendor names in the coordinator checklist. Caterer used? No Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No Describe any accessibility features available to For accessibility and convenience, there will be seating

attendees/participants available for attendees who need to sit, as well as designated parking spots for those with accessibility needs. We are also ensuring that crosswalks and sidewalks remain clear throughout the event to maintain smooth and safe pedestrian movement. Arrangements: Police Detail: No Parking (for Attendees)? Yes We will be reserving City hall's parking lot, the event will take place right on this concourse. Restrooms? Yes We will talk with the DPW about requesting porta-potties for this event. Liability Insurance? No Will any public parks be used? No Has the event occurred in the last two years? No Approval Conditions: Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Kevin Roche, Approved CS Traffic and Parking, Approved Eric Weisman, Approved Charles Breen, Approved Rico Isidoro, Approved Kimberly M. Wells, Approved