PE Hip Hop 8-23 — File 25-1195

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL25-000095 File #: 25-013501 Public Event Application for: Somerville Arts Council Organization name: Evolution of Hip Hop Festival Event name: An ArtsUnion Event that is produced in Description: partnership with Wat's Da Wurd. The Evolution of Hip Hop Festival in its 11th year will feature rappers, singers, spoken word poets, dancers, and visual artists from the Somerville Community and other local artists. Union Square plaza, partial use of parking lot Location: and Stone Place Park. 08/23/2025 Date(s): 08/24/2025 Rain date(s): 02:00 PM Setup starts at (time): 9 PM Event ends at (time): There will be craft vendors, live art, Entertainment: interactive activities, music performances, and local community groups. This year we will have a fashion show. 12x14 Stage, 2 - 10'x 10' tents, Temporary Structures: tables and chairs for activities and craft vendors. Attendees: Max attendance at one time: 250 Total people attending: 500 Maximum attendees accommodated: 500 Total Somerville residents attending: 400 free Attendee fees or suggested donations: 5,750 What is your budget for this event: Social or cultural benefits: This event invites music enthusiasts and community members to engage with the history and origins of Hip Hop. While rooted in music, it’s also a celebration of community, creativity, and cultural expression through Hip Hop culture. The event fosters a sense of togetherness and pride, offering residents a space to connect across generations and backgrounds. Financial benefits: This event will bring a diverse crowd to the Union Sq Businesses. The event also partners with neighboring businesses on menu specials and themed dishes and drinks for the event. Iaritza Menjivar Event Contact: [phone removed] Event Contact Phone: Event Information Yes/No If yes, Describe Open to the public? Yes Newsletter, Press Release, Social Media, Posters Food served? Yes Possibly yes, we will send a Coordinator checklist if we can secure a vendor. Caterer used? No Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No Describe any accessibility features available to attendees/participants There will be seating for audience who needs to sit. Designated parking spots for accessibility needs. Crosswalks and sidewalks will remain clear. This year we will have a Sensory Area. An area for folks with sensory issues to have a safe space to regulate emotions. Arrangements: Police Detail: No Parking (for Attendees)? Yes We will reserve the parking lot for performers and vendors. Restrooms? Yes We will work with department of Public works to place

portable Restrooms. Liability Insurance? No Will any public parks be used? Yes Stone Park Has the event occurred in the last two years? Yes 08/19/2023, 09/07/2024 Approved By: CS Mayor, Approved Albert Bargoot, Approved Kevin Roche, Approved CS Traffic and Parking, Approved Eric Weisman, Approved Susan Yerkes, Approved with Conditions Applicant will also need a park permit. Charles Breen, Approved Rico Isidoro, Approved Kimberly M. Wells, Approved