PE Gilman Sq Festival 9-9 — File 23-1022

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL23-000051 File #: 23-005162   Application for: Public Event Organization name: Somerville Arts Council and Gilman Square Neighborhood Association   Event name: Gilman Square Arts and Music Festival Description: The event will bring local artisans, musicians, and vendors to the Gilman Square area and introduce visitors to Gilman Square.   Location: The parking lot of Mad Oyster Studios and Pearl St from Marshall St to Bradley St Date(s): Saturday, September 9, 2023   Rain date(s): Sunday, September 10, 2023 Setup starts at (time): 11am   Event starts at (time): 12pm  Cleanup after the event ends at (time): 7pm   Event ends at (time): 6pm Entertainment: Local bands playing live music, kids games, informational tables. Temporary Structures: We will have 10x10 tents, tables, chairs, and inflatables for kids. Attendees:     Max attendance at one time: 500   Total people attending: 750     Maximum attendees accommodated: 750   Total Somerville residents attending: 650   Attendee fees or suggested donations: free   What is your budget for this event: 4,000   Social or cultural benefits:  This event will both help build community around Gilman Square and help the community articulate what the future development of Gilman Square should look like. We plan to invite city leaders, project leaders, nongovernmental organization leaders to come table at our event in order to engage in outreach, education, and promotion of their programs/agencies/projects. We will also have local bands and plenty of activities for all ages.   Financial benefits:  We plan to invite many local food purveyors to provide food, as well as encourage visitors to visit other local restaurants Event Contact: Iaritza Menjivar Event Contact Phone: [phone removed] x2985 Event Information  Yes/No If yes, Describe Open to the public? Yes Social Media; posters; word of mouth; email blast; City notices. Press Release. Food served? Yes Scott Brothers, who are affiliated with Winter Hill Brewing Co, will serve food. We also plan to engage local, smaller shops to participate we'll disclose in Coordinator checklist. Caterer used? No Alcohol served? Yes Grill/open-flame device used? No Streets blocked? Yes Pearl St from Marshall St to Bradley St Sidewalks blocked? No Arrangements:     Police Detail: Yes Will request Parking (for Attendees)? No Restrooms? Yes porta john's Liability Insurance? No Will any public parks be used? No Has the event occurred in the last two years? Yes 09/10/2022 and 10/16/2021

Approval Conditions: Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Kevin Roche, Approved Timothy Bakey, Approved CS Traffic and Parking, Approved Timothy Mitsakis, Approved Eric Weisman, Approved with Conditions Approved as long as SAC adds police details. Kimberly M. Wells, Approved