PE Homeless Coalition 5K 9-30 — File 23-1023

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL23-000007 File #: 14-005300   Application for: Public Event Organization name: Somerville Homeless Coalition (SHC)   Event name: Somerville Homeless Coalition's 28th Annual 5K Road Race Description: 5K Road Race to start and end in Rite Aid parking lot on Highland Ave. Detail: Route starts in the bus lane outside of the MBTA will no road closures required. Route of 5k for the following streets: College, Wallace, Buena Vista, Irving, Simpson, Cameron, Broadway (Teele Square), Curtis North and PowderHouse, Packard, Lowden, Willow and Cedar. We work closely with Traffic and Parking during the race and with the MBTA to minimlaise the minor traffic delays for the duration of the race. For the duration of the event, the parking lot of Rite Aid is closed to public.   Location: 5K Road Race to start and end in Rite Aid parking lot on Highland Ave. Local businesses supporting by providing food after the event Date(s): Saturday September 30, 2023   Rain date(s): None Setup starts at (time): 6:30am   Event starts at (time): 9:00am  Cleanup after the event ends at (time): 11:00am   Event ends at (time): 10:30am Entertainment: Sound and music station for Emcee/light music pre and post race. Temporary Structures: Inflatable finish line arch provided by licenced vendor. Attendees:     Max attendance at one time: 750   Total people attending: 500     Maximum attendees accommodated: 1000   Total Somerville residents attending: 450   Attendee fees or suggested donations: $30-$35 Race Fee   What is your budget for this event: $45,000   Social or cultural benefits:  This event is for the benefit of raising funds for the homeless and food insecure in Somerville. Local Somerville residents, members of running clubs, families of all ages, local businesses and TUFTS students attend this much loved event.   Financial benefits:  Funds are raised for SHC which support the preventon of eviction, homelessness and food insecurity for Somerville residents. Event Contact: Felicity Beal Event Contact Phone: [phone removed] Event Information  Yes/No If yes, Describe Open to the public? Yes Communicated on social media platform and sandwich board in Davis Square Food served? Yes Donuts, Bagels, Muffins, Cookies, Croissants, Breakfast Pastries/Bread, Fruit (ripe bananas) Fruit Salad, Water, Jams and Spreads, Cake Foods - shop bought. Fruit donated by local Somerville restaurant Orleans and bread donated by When Pigs Fly also in Somerville Caterer used? No Alcohol served? No Grill/open-flame device used? No Streets blocked? Yes Route starts in the bus lane outside of the MBTA and minimal delays affecting the following streets: College,

Wallace, Buena Vista, Irving, Simpson, Cameron, Broadway (Teele Square), Curtis North and PowderHouse, Packard, Lowden, Willow and Cedar. We work closely with Traffic and Parking and the MBTA during the race to support the start of the race in the busway lane t the start of the race. For the duration of the event, the parking lot of Rite Aid is closed to public. Sidewalks blocked? No Arrangements:     Police Detail: Yes Police escort for the race pack and a cruiser brings up the rear of race runners Parking (for Attendees)? Yes Parking suggestions will be provided in advance to race participants and spectators although public transport is strongly advised Restrooms? Yes Port a potties will be made available in Rite Aid car park Liability Insurance? Yes Road Race will be covered by the current comprehensive insurance cover of SHC inc Will any public parks be used? No Has the event occurred in the last two years? Yes Each year for the past 27 years Approval Conditions: Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Kevin Roche, Approved Timothy Bakey, Approved CS Traffic and Parking, Approved Timothy Mitsakis, Approved Eric Weisman, Approved Kimberly M. Wells, Approved