PE Arbor Picnic 5-8 — File 26-0686

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL26-000030 File #: 26-009446 Arbor Day Picnic in the Park Event Name: Somerville Office of Sustainability Business Name: and Environment Public Event License Application Type: 290 Washington ST Location: APPLICANT Somerville Office of Sustainability and Company Name: Environment Emily Sullivan Contact Name: Business Address: , Home Address: 50 Evergreen Ave Somerville, MA 02145 Work Phone: Home Phone: [email removed] Email: # of days: 1 Does this event occupy a public space or significantly affect nearby residents?: Yes Are you the party applying for the Public Event License?: Yes Describe the location in detail: Lincoln Park: playground, parkour park, skate park, basketball courts, and open space. In the last 5 years, have you been found guilty, liable, or responsible, in any judicial or administrative proceeding, for any violation of the City Wage Theft Ordinance or any State or Federal laws or regulations regulating the payment of wages? City Wage Theft Ordinance: No Date: 05/08/2026 Event Setup Begins: 02:00 PM Start Time: 03:00 PM End Time: 06:00 PM Event Cleanup Ends: 07:00 PM Do You Have a Proposed Rain Date for Your Public Event?: Yes Date: 05/15/2026 Start Time: 03:00 PM End Time: 06:00 PM Organization name; if none, your name: Somerville Office of Sustainability and Environment Describe any social or cultural benefits of this event for Somerville residents : The final 2026 event of Somerville's annual SustainaVille Week. Join Somerville’s Public Space and Urban Forestry Division, Office of Sustainability and Environment, and local environmental organizations to celebrate the end of SustainaVille Week! This family-friendly event will have tree planting, climate carnival games, refreshments, and information on what’s happening in the community. Bring a blanket and join the fun! Describe any financial benefits of this event for Somerville businesses or organizations: n/a What is the budget for this event?: $1,000 Complete Mailing Address : 50 Evergreen Ave Somerville, MA 02145 Contact name for follow-up questions (Will be available to the public): Emily Sullivan

1. Email: esullivan@somervillema.gov Phone (Will be available to the public): [phone removed] Event Name : Arbor Day Picnic in the Park Describe the Event: Join Somerville’s Public Space and Urban Forestry Division, Office of Sustainability and Environment, and local environmental organizations to celebrate the end of SustainaVille Week! This family-friendly event will have tree planting, climate carnival games, refreshments, and information on what’s happening in the community. Bring a blanket and join the fun! Describe any Entertainment at the Event (if none, type None): Carnival games, refreshments, speakers and music Describe any tents, inflatables, or other temporary structures to be used (if none, type None): We anticipate using approximately 1-2 tents for the resource/food tables. Tents dimensions : 10x10 Describe any accessibility features available to attendees/participants: The event will take place in the park and can be accessed through curb ramps from existing sidewalks. Estimated maximum attendance at one time : 75 Estimated total number of people attending: 125 Estimated total number of Somerville residents attending : 100 Maximum number of attendees you will accommodate: 125 Attendee fees or suggested donations : None Will this event be open to the public?: Yes Describe your outreach/publicity: Flyers to Lincoln Park neighbors and via Somerville Public Schools, including Argenziano. Promotion included in all SustainaVille advertising through City social media channels, posters, webpage, and more. Will food be served?: Yes If yes, describe:: Pre-prepared, potluck style, individual servings of food made by a local Somerville business Will the event be catered?: Yes Provide the name and address of each caterer: Still to be determined. Will a grill/open-flame device be used? : No Will any streets be blocked? : No Will any sidewalks be blocked? : No Will any public parks be used? : Yes If yes, name of park(s) : Lincoln Park: playground, parkour park, skate park, basketball courts, and open space. Parks & Rec Permit #: 11201. Has this event occurred in the last two years? : No Police Detail : No Parking for Attendees : No Restrooms : No Liability Insurance : Yes If yes, describe:: City of Somerville Approval Conditions: Maureen Lee, ISD Health, Approved with Conditions Reviewer: ISD Health has approved with the condition the applicant submits a coordinators checklist and food vendors submit a Temporary Food License. Checklist and applications are due 30 days prior to the event. Please contact Arturo Vazquez if assistance is needed with the application process. Arturo can be contacted at avazquez@somervillema.gov.

1. Eric Weisman, Public Works, Approved with Conditions Reviewer: Please make sure to request a permit through Myrec CS Mayor, Mayor's Office, Approved Reviewer: Kevin Roche, Engineering, Approved Reviewer: Yianny Tsirigotis, Recreation, Approved Reviewer: Charles Breen, Fire Prevention, Approved Reviewer: Suzanne Rinfret, Traffic and Parking, Approved Reviewer: Mackenzie Richardson, Police, Approved Reviewer: Kimberly M. Wells, City Clerk, Approved Reviewer: Jesse Moos, Engineering, Complete Reviewer: