PE SAC Evolution of Hip Hop 8-19 — File 23-1091

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL23-000104 File #: 23-011216   Application for: Public Event Organization name: Somerville Arts Council   Event name: Evolution of Hip Hop Description: An ArtsUnion Event that is produced in partnership with Wat's Da Wurd. The Evolution of Hip Hop Festival in its 9th year will feature rappers, singers, spoken word poets, dancers, and visual artists from the Somerville Community and other local artists.   Location: Union Square plaza, partial use of parking lot and Stone Place Park Date(s): Saturday, August 19, 2023   Rain date(s): Sunday, August 20, 2023 Setup starts at (time): 2PM   Event starts at (time): 3PM  Cleanup after the event ends at (time): 9:30pm   Event ends at (time): 8:30PM Entertainment: There will be craft vendors, live art, interactive activities, music performances, and local community groups. Temporary Structures: Stage, 10'by 10' tents, tables and chairs for activities and craft vendors. Attendees:     Max attendance at one time: 250   Total people attending: 500     Maximum attendees accommodated: 500   Total Somerville residents attending: 400   Attendee fees or suggested donations: Free   What is your budget for this event: 5,000   Social or cultural benefits:  Brings music enthusiast to learn about the history and origin of Hip Hop. The event is about music but also about community and togetherness through the hip hop culture.   Financial benefits:  This event will bring a diverse crowd to the Union Sq Businesses. Event Contact: Iaritza Menjivar Event Contact Phone: [phone removed] x2985     Event Information  Yes/No If yes, Describe Open to the public? Yes Newsletter, Press Release, Social Media, Posters Food served? Yes TBD, will disclose in Coordinator checklist Caterer used? No Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No Describe any accessibility features available to attendees/participants There will be seating for audience who needs to sit. Designated parking spots for accessibility needs. Crosswalks and sidewalks will remain clear. Arrangements:     Police Detail: No Parking (for Attendees)? No Restrooms? Yes Existing Portajohn in the plaza Liability Insurance? No Will any public parks be used? Yes Stone Place Park Has the event occurred in the last two years? Yes 10/16/2021,08/20/2022 Approval Conditions:

Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved with Conditions Approved pending coordinators checklist and vendor applications submitted. Susan Yerkes, Approved Kevin Roche, Approved Charles Breen, Approved CS Traffic and Parking, Approved Timothy Mitsakis, Approved Eric Weisman, Approved Kimberly M. Wells, Approved