PE Family Bike Ride 8-19 — File 23-1098

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL23-000102 File #: 23-010970   Application for: Public Event Organization name: Family Bike Ride/Friends Community Path/Som Bicycle Advisory Committee   Event name: Family Bike Ride Summer 2023 CPX Ride Description: Bike riders would gather at L shaped parking lot adjacent to former drugstore at 393 Highland Ave between 9:30-10AM. At 9:50 there are brief remarks by elected officials, then ride proceeds down the community path including community path extension leaving Somerville when it enters Cambridge and continues to Paul Revere Playground, pending DCR permit approval. This would be our 7th ride, we have an established formula that we rotate routes Somerville and adjacent towns to promote local bike infrastructure in various locations. Fall event had 325 people, we would anticipate 300-400 people.   Location: The L shaped municipal parking lot adjacent to 393 Highland Ave (formerly Rite Aid, now vacant), Grove St and Community Path. Entire L shaped parking lot would be CLOSED TO CARS coming and going from 9:15AM-10:15AM. (We would reserve zipcars during this time so they can remained parked.) Date(s): Saturday August 19th, 2023   Rain date(s): Sunday August 20th, 2023 Setup starts at (time): 09:30AM (no setup)   Event starts at (time): 09:30AM  Cleanup after the event ends at (time): 10:30AM   Event ends at (time): 10:00AM Entertainment: None Temporary Structures: None Attendees:     Max attendance at one time: 400   Total people attending: 300-400     Maximum attendees accommodated: 500   Total Somerville residents attending: 150   Attendee fees or suggested donations: Suggested donation 10 or more but we stress that event is free.   What is your budget for this event: 1500   Social or cultural benefits:  Promoting bicycling and mode shifting in Somerville. Promoting community in the same way that other public events like Somerstreets do. Providing family friendly event. Promoting the community path extension. Event is free and there is no private benefit to it.   Financial benefits:  People coming from nearby towns will likely spend money at local businesses the day of and some will be more likely to return in the future to do so if the event is introducing them to the area. Event Contact: Paul Morgan Event Contact Phone: [phone removed]     Event Information  Yes/No If yes, Describe Open to the public? Yes Parent oriented social media, signs at playgrounds in Somerville and nearby cities, website www.familybikeride.org, our respective orgs' email lists Food served? No Caterer used? Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No Describe any accessibility features available to attendees/participants None Arrangements:    

Police Detail: Yes Somerville Police normally provides assistance for us crossing busy/complex auto intersections of the community path. Parking (for Attendees)? No Restrooms? Yes 1 bathroom from Throne Depot Liability Insurance? Yes Bike ride insurance through League of American Bicyclists Will any public parks be used? No Has the event occurred in the last two years? Yes 05/14/2023 Approval Conditions: Approved By: CS Mayor, Approved Kevin Roche, Approved Charles Breen, Approved CS Traffic and Parking, Approved Timothy Mitsakis, Approved Eric Weisman, Approved Kimberly M. Wells, Approved