Minutes - Finance - 6-21-23 Dispositions — File 23-1081

City of Somerville, Massachusetts Finance Committee Meeting Minutes Dispositions 6:30 PM City Council Chamber and Remote Participation Wednesday, June 21, 2023 Committee of the Whole The meeting took place in the Council Chamber and virtually via Zoom and was called to order at 6:30 PM by Chair Wilson and adjourned at 8:43 PM. Others present: Katjana Ballantyne – Mayor, Nikki Spenser – Chief of Staff, Michael Mastrobuoni – Budget Director, Ed Beab – Director of Finance, Michael Potere – Assistant Clerk of Committees, Peter Forcellese – Legisative Clerk. The meeting was recessed at 8:25 PM and reconvened at 8:38 PM . Roll Call Chairperson Jake Wilson, Vice Chair Jefferson Thomas (J.T.) Scott, Charlotte Kelly, Jesse Clingan, Ben Ewen-Campen, Lance L. Davis, Willie Burnley Jr., Matthew McLaughlin, Judy Pineda Neufeld, Beatriz Gomez Mouakad and Kristen Strezo Present: 1. Review of the FY 2024 Budget 2. Councilor Kelly moved to reduce line 0112151 of the Executive Office - Administration Personal Services budget to $0. 3. Councilor Kelly moved to reduce line 0112152 of the Executive Office - Administration Ordinary Maintenance budget to $0. Laid on the table Budget Related Items 4. Requesting revocation of the provisions of Chapter 44, Section 53F 1/2 of the Massachusetts General Laws, ceasing the Veterans Memorial Ice Rink as an Enterprise Fund, effective fiscal year 2024. 23-0857 Recommended to be discharged with no recommendation Page 1 of 7

Finance Committee Meeting Minutes Dispositions June 21, 2023 5. Requesting the appropriation of $248,419.50 from the Facility Renovation Stabilization Fund for continuing building design services. 23-0904 Recommended to be discharged with no recommendation 6. Requesting the appropriation of $817,137.42 from the Facility Renovation Stabilization Fund for continuing building design services. 23-0906 Recommended to be discharged with no recommendation 7. Requesting the appropriation of $151,252.50 from the Street Reconstruction Stabilization Fund for continuing street, sidewalk, and pavement condition assessment and design services. 23-0907 Recommended to be discharged with no recommendation 8. Requesting the appropriation of $69,184.64 from the Facility Renovation Stabilization Fund for continuing asset management program and planning services. 23-0908 Recommended to be discharged with no recommendation 9. Requesting the appropriation of $319,923,766 to fund the FY 2024 General Fund Operating Budget. 23-0924 Recommended to be discharged with no recommendation 10. Requesting the rescission of $13,232,471 of authorized but un-issued borrowings. 23-0926 Recommended to be discharged with no recommendation 11. Requesting the appropriation of $2,383,367 from the Unreserved Fund Balance ("Free Cash") to the Rainy Day Stabilization Fund. 23-0927 Recommended to be discharged with no recommendation 12. Requesting the appropriation of $2,000,000 from the Unreserved Fund Balance ("Free Cash") to the Salary & Wage Stabilization Fund. 23-0928 Recommended to be discharged with no recommendation 13. Requesting the appropriation of $1,000,000 from the Unreserved Fund Balance ("Free Cash") to the Compensated Absence Liability Fund. 23-0929 Recommended to be discharged with no recommendation 14. Requesting the appropriation of $4,676,448 from the Unreserved Fund Balance ("Free Cash") to the Street Reconstruction and Renovation Stabilization Fund to support the FY 2023 5-Year Capital Investment Plan. 23-0931 Page 2 of 7

Finance Committee Meeting Minutes Dispositions June 21, 2023 Recommended to be discharged with no recommendation 15. Requesting approval of the expenditure limitations for departmental Revolving Funds for FY 2024. 23-0932 Recommended to be discharged with no recommendation 16. Requesting the appropriation or reserve of $3,283,713 in estimated FY 2024 Community Preservation Act (CPA) revenue for CPA projects and expenses. 23-0934 Recommended to be discharged with no recommendation 17. Requesting the appropriation of $638,218 to fund the FY 2024 Kennedy School Pool Enterprise Fund budget. 23-0935 Recommended to be discharged with no recommendation 18. Requesting the appropriation of $221,481 from the Kennedy School Pool Enterprise Fund Retained Earnings Account to the FY 2024 Kennedy School Pool Enterprise Fund budget. 23-0936 Recommended to be discharged with no recommendation 19. Requesting the appropriation of $40,000 from the Dilboy Field Enterprise Fund Retained Earnings Account to the FY 2024 Dilboy Field Enterprise Fund budget. 23-0938 Recommended to be discharged with no recommendation 20. Requesting the appropriation of $1,600,000 from the Unreserved Fund Balance ("Free Cash") to the Sewer Stabilization Fund to support the Water-Sewer Capital Investment Plan. 23-0939 Recommended to be discharged with no recommendation 21. Requesting the appropriation of $400,000 from the Unreserved Fund Balance ("Free Cash") to the Water Stabilization Fund to support the Water-Sewer Capital Investment Plan. 23-0941 Recommended to be discharged with no recommendation 22. Requesting the appropriation of $1,636,836 from the Unreserved Fund Balance ("Free Cash") to the Parks Stabilization Fund to support the FY 2023 5-Year Capital Investment Plan. 23-0942 Recommended to be discharged with no recommendation 23. Requesting the appropriation of $5,890,276 from the Unreserved Fund Balance ("Free Cash") to the Capital Projects Stabilization Fund to support the FY 2023 5-Year Capital Investment Plan. 23-0943 Page 3 of 7

Finance Committee Meeting Minutes Dispositions June 21, 2023 Recommended to be discharged with no recommendation 24. Requesting the appropriation of $271,200 to fund the FY 2024 Dilboy Fields Enterprise Fund budget. 23-0945 Recommended to be discharged with no recommendation 25. Superintendent of Schools conveying the School Department budget, approved by the School Committee's Finance and Facilities Subcommittee, meeting as a Committee of the Whole on May 16, 2023. 23-0946 Recommended to be discharged with no recommendation 26. Requesting the appropriation of $33,863,918 to fund the FY 2024 Sewer Enterprise Fund budget. 23-0948 Recommended to be discharged with no recommendation 27. Requesting the appropriation of $18,996,902 to fund the FY 2024 Water Enterprise Fund budget. 23-0949 Recommended to be discharged with no recommendation 28. Requesting the appropriation of $259,382 from the Unreserved Fund Balance ("Free Cash") to the Energy Stabilization Fund for projects that reduce carbon emissions and energy costs. 23-0966 Recommended to be discharged with no recommendation 29. Requesting the appropriation of $500,000 from the Unreserved Fund Balance ("Free Cash") to the Open Space Acquisition Stabilization Fund to acquire new publicly accessible open space. 23-0967 Recommended to be discharged with no recommendation 30. Requesting the appropriation of $3,000,000 from the Unreserved Fund Balance ("Free Cash") to the Affordable Housing Trust Fund to support flexible rental assistance programs. 23-0968 Recommended to be discharged with no recommendation 31. Requesting the appropriation of $1,500,000 from the Unreserved Fund Balance ("Free Cash") to the Other Post Employment Benefits (OPEB) Trust Fund. 23-0969 Recommended to be discharged with no recommendation 32. Requesting the appropriation of $170,000 from the Unreserved Fund Balance ("Free Cash") to the Capital Stabilization Fund for additional monies for site preparation, construction, and furnishing of a safe consumption site. 23-0971 Page 4 of 7

Finance Committee Meeting Minutes Dispositions June 21, 2023 Recommended to be discharged with no recommendation 33. Requesting the appropriation of $300,000 from the Unreserved Fund Balance ("Free Cash") to fund the Emergency Response Stabilization Fund. 23-0973 Recommended to be discharged with no recommendation 34. Requesting approval to create the Emergency Response Stabilization Fund for maintaining, distributing, and providing food, temporary shelter, and other common necessaries of life for residents displaced by public exigency, emergency, or distress, as codified in the Massachusetts General Laws Chapter 40, Section 19. 23-0974 Recommended to be discharged with no recommendation 35. Requesting approval of a transfer of $1,750,036 from the Salary Contingency Account-Salaries to the Salary & Wage Stabilization Fund. 23-0980 Recommended to be discharged with no recommendation 36. Requesting the appropriation of $1,300,000 from the Sewer Enterprise Retained Earnings Account to the Sewer Capital Stabilization Fund to build reserves for the Water-Sewer Capital Improvement Program. 23-0982 Recommended to be discharged with no recommendation 37. Requesting the appropriation of $200,000 from the Water Enterprise Retained Earnings Account to the Water Stabilization Fund to support the Water-Sewer Capital Investment Plan. 23-0983 Recommended to be discharged with no recommendation 38. City Clerk submitting recommendations for adjustments to certain fees charged by the City Clerk’s Office, effective July 1, 2023. 23-0824 Recommended to be discharged with no recommendation Non-budgetary Items Recommended to be discharged with no recommendation 39. Requesting approval of a transfer of $550 from the Engineering Personal Services Account to the Infrastructure & Asset Management (IAM) Personal Services Account to fund IAM Somerville Municipal Employees Association (SMEA) staff holiday and longevity pay. 23-0852 40. Requesting approval of a transfer of $25,000 from the Parks and Recreation Professional & Technical Services Account to the Parks & Recreation Salaries & Wages Temp Account for school staff coaching of intramural 23-0853 Page 5 of 7

Finance Committee Meeting Minutes Dispositions June 21, 2023 sports. Recommended to be discharged with no recommendation 41. Requesting approval of a transfer of $18,000 from the Parks & Recreation Fields Personal Services Account to the Parks & Recreation Rec/Youth Program Personal Services Account to cover the remainder of the fiscal year for teen spaces. 23-0854 Recommended to be discharged with no recommendation 42. Requesting approval of a transfer of $248,419.50 from the Infrastructure and Asset Management (IAM)-Capital Projects Engineering & Architecture Account to the Facility Renovation Stabilization Fund for continuing building design services. 23-0878 Recommended to be discharged with no recommendation 43. Requesting approval of a transfer of $817,137.42 from the Infrastructure and Asset Management (IAM)-Capital Projects Professional & Technical Account to the Facility Renovation Stabilization Fund for continuing building design services. 23-0879 Recommended to be discharged with no recommendation 44. Requesting approval of a transfer of $151,252.50 from the Infrastructure and Asset Management (IAM)-Engineering & Architecture Account to the Street Reconstruction Stabilization Fund for continuing street, sidewalk, and pavement condition assessment and design services. 23-0880 Recommended to be discharged with no recommendation 45. Requesting approval of a transfer of $69,184.64 from the Infrastructure and Asset Management (IAM) Professional & Technical Account to the Facility Renovation Stabilization Fund for continuing asset management program and planning services. 23-0881 Recommended to be discharged with no recommendation 46. Requesting approval of a transfer of $12,800 from the Unemployment Compensation Account to the Recreation/Youth Program Salaries & Wages Temporary Account to provide additional staff support for the displaced Winter Hill Community Innovation School students. 23-0975 Recommended to be discharged with no recommendation DPW Invoices 47. Requesting approval to pay prior year invoices totaling $3,592.59 using available funds in the Department of Public Works Buildings Elevator R&M 23-0877 Page 6 of 7

Finance Committee Meeting Minutes Dispositions June 21, 2023 Account for elevator service. Recommended to be discharged with no recommendation 48. Requesting approval to pay prior year invoices totaling $646.08 using available funds in the Department of Public Works Buildings Plumbing R&M Account for asbestos sampling. 23-0903 Recommended to be discharged with no recommendation 49. Requesting approval to pay prior year invoices totaling $20,284.55 using available funds in the Department of Public Works Hazardous Waste Removal Account for removal services. 23-0952 Recommended to be discharged with no recommendation 50. Requesting approval to pay prior year invoices totaling $1,042.75 using available funds in the Department of Public Works Buildings Fire Alarm R&M Account for fire extinguisher maintenance services. 23-0953 Recommended to be discharged with no recommendation 51. Requesting approval to pay prior year invoices totaling $800 using available funds in the Department of Public Works Rubbish Removal Account for removal of concrete debris. 23-0954 Recommended to be discharged with no recommendation 52. Requesting approval to pay prior year invoices totaling $2,536.63 using available funds in the Department of Public Works Buildings Natural Gas Account for gas in city buildings. 23-0955 Recommended to be discharged with no recommendation Other Items 53. Requesting approval to execute the Second Amendment to the lease agreement with Dana Family Series, LLC, for the Grove Street parking lot, through June 30, 2024. 23-0829 Recommended to be discharged with no recommendation Referenced Documents: • Finance - 2023-06-21 EM Advisors_Somerville Invoice01_06172023 Redacted • Finance - 2023-06-21 Deputy Director of Emergency Management _DRAFT-JD • Finance - 2023-06-21 WHCIS Timeline • Finance - 2023-06-21 StockPotMalden-InvoiceSomervilleEmergRespWinterHill • Finance - 2023-06-21 FY-24 Budget Comments Page 7 of 7