PE Comixcon 7-25 — File 26-1207

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL26-000074 File #: 26-018748 ComixCon 2026: Game On! Event Name: Somerville Public Library Business Name: Public Event License Application Type: 79 Highland Ave Location: APPLICANT Somerville Public Library Company Name: Karen Stevens Contact Name: Business Address: 79 Highland Ave Somerville, MA 02143 Home Address: , Work Phone: Home Phone: kstevens@somervillema.gov Email: # of days: 1 Does this event occupy a public space or significantly affect nearby residents?: No Describe the location in detail: The Library is organizing a family-friendly event on the grounds surrounding the Central Library, including the lawn in front of and the lawn to the right of the library.(79 Highland Ave.) In the last 5 years, have you been found guilty, liable, or responsible, in any judicial or administrative proceeding, for any violation of the City Wage Theft Ordinance or any State or Federal laws or regulations regulating the payment of wages? City Wage Theft Ordinance: No Date: 07/25/2026 Event Setup Begins: 09:00 AM Start Time: 10:00 AM End Time: 04:00 PM Event Cleanup Ends: 05:00 PM Do You Have a Proposed Rain Date for Your Public Event?: Yes Date: 08/01/2026 Start Time: 10:00 AM End Time: 04:00 PM Organization name; if none, your name: Somerville Public Library Describe any social or cultural benefits of this event for Somerville residents : This will be the Library's 6th annual ComixCon, a day of free fandom-related activities for the whole family. Describe any financial benefits of this event for Somerville businesses or organizations: This is event is free and open to all. What is the budget for this event?: $3,000 Complete Mailing Address : 79 Highland Ave Somerville MA 02143 Contact name for follow-up questions (Will be available to the public): Kerry O'Donnell Email: keodonnell@somervillema.gov Phone (Will be available to the public): [phone removed]

1. Event Name : ComixCon 2026: Game On! Describe the Event: This will be the Library's 6th annual ComixCon, a day of free fandom-related activities for the whole family. Activities are scheduled for both inside and outside the library. Highlights include a video-game inspired maze, face painting, a costumed story time, painting miniatures, and a D&D-inspired live magic performance. Describe any Entertainment at the Event (if none, type None): Video-game inspired maze, face painting, a costumed story time, painting miniatures, scavenger hunt, video game competition, musical performance, and a D&D-inspired live magic performance. Cosplayers in attendance. Describe any tents, inflatables, or other temporary structures to be used (if none, type None): Bouncy house Describe any accessibility features available to attendees/participants: The Library is ADA-accessible. If accommodations are requested in advance, we will contact the City's ADA coordinator. Estimated maximum attendance at one time : 150 Estimated total number of people attending: 400 total for the day Estimated total number of Somerville residents attending : 350 Maximum number of attendees you will accommodate: 500 total for the day Attendee fees or suggested donations . . . : none Will this event be open to the public?: Yes Describe your outreach/publicity: Promotion in the library, in the library's newsletter, on the library's social media accounts; posted and flyers posted around the city, press release to City Comms and local media outlets Will food be served?: Yes If yes, describe:1: We are still in negotiations to get a food truck. Will the event be catered?: No Will a grill/open-flame device be used? : No Will any streets be blocked? : No Will any sidewalks be blocked? : No Will any public parks be used? : No Has this event occurred in the last two years? : Yes If yes, prior dates : Saturday July 26, 2025; Saturday July 20, 2024 Police Detail : No Parking for Attendees : No Restrooms : Yes If yes, please describe the restrooms being provided, and if you are providing portable toilets, state how they will be delivered and removed:9: Public restrooms are available at the Central Library Liability Insurance : No Date(s): License is only for the exterior of the Library. Approval Conditions: Maureen Lee, ISD Health, Approved with Conditions Reviewer: ISD Health has approved with the condition a Coordinators Checklist and vendor Temporary Food License is submitted 30 days prior to the event. If assistance is needed with the checklist or application process please contact Arturo Vazquez at avazquez@somervillema.gov. Charles Breen, Fire Prevention, Approved with Conditions Reviewer:

1. Please be sure that the bouncy house location does not block any emergency access for the Fire Department. CS Mayor, Mayor's Office, Approved Reviewer: Albert Bargoot, ISD Building, Approved Reviewer: Kevin Roche, Engineering, Approved Reviewer: Eric Weisman, Public Works, Approved Reviewer: Suzanne Rinfret, Traffic and Parking, Approved Reviewer: Mackenzie Richardson, Police, Approved Reviewer: Courtney Henderson, City Clerk, Approved Reviewer: Jesse Moos, Engineering, Complete Reviewer: Emergency Management, Office of Emergency Management, Approved Reviewer: