PE SAC ArtBeat 7-15 — File 23-1151

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL23-000018 File #: 23-002618   Application for: Public Event Organization name: Somerville Arts Council   Event name: ArtBeat: Pulse Description: ArtBeat is a day long festival to celebrate the arts and culture of our city. We shut down Davis Square for craft vendors, two stages of music, dance in the Somerville Theater and host interactive activities for all ages. These year's theme is "Pulse". We invite artists of all kinds, and community members to interpret the "pulse" theme in myriad ways.   Location: ArtBeat takes place in the heart of Davis Square. We have festivities happening in Statue Park, on Holland Ave, Seven Hills Park and Elm street. Date(s): Saturday, July 15, 2023   Rain date(s): Sunday, July 16, 2023 Setup starts at (time): 8am   Event starts at (time): 11am  Cleanup after the event ends at (time): 11pm   Event ends at (time): 10pm Entertainment: This event hosts a number of entertainment acts: Craft vendors, two stages of music, dance in the Somerville Theater and host interactive activities and performances throughout the square. Temporary Structures: Tents (will be 10x10), tables, chairs, porta johns, stages for music, barriers to block roads. Attendees:     Max attendance at one time: 3,000   Total people attending: 10,000     Maximum attendees accommodated: 13,000   Total Somerville residents attending: 11,000   Attendee fees or suggested donations: suggested donation of $3   What is your budget for this event: 40,000   Social or cultural benefits:  ArtBeat is the city's largest cultural festival featuring over a dozen bands, dance troupes, craft vendors, activities for all ages and showcasing art in all formats. This gives opportunity for our local arts and culture to continue growing and to bring the community together.   Financial benefits:  ArtBeat being one of the city's largest festivals, it successfully brings large crowds from all over into and through Davis Square directly supporting the businesses. Event Contact: Iaritza Menjivar Event Contact Phone: [phone removed] x2985     Event Information  Yes/No If yes, Describe Open to the public? Yes Open Calls for participation, Newsletter, press release, social media, posters, news coverage, banners around the city Food served? Yes Food Trucks, other vendors-- at the moment we are still planning these details and will update as needed. Caterer used? No Alcohol served? No Grill/open-flame device used? No Streets blocked? Yes Davis Square will be shut down. Elm street will be closed coming out from center of Davis Square. There will still be access from Highland Ave going into College Ave and from College Ave through Winter St into Holland. Exact details will be determined in IAP. Sidewalks blocked? No Describe any accessibility features available to attendees/participants Sidewalks and crosswalks will be kept clear. The layout of tables ad other components of festival will make sure

to follow ADA compliant rules. We'll have ADA accessible parking available for anyone coming in. Arrangements:     Police Detail: Yes We will describe Police Detail in IAP. Parking (for Attendees)? No Restrooms? Yes Porta johns will be added, we will discuss with DPW. Liability Insurance? No Will any public parks be used? Yes Seven Hills Park and Statue Plaza Has the event occurred in the last two years? Yes July 10, 2021, July 16, 2023 Approval Conditions: Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Susan Yerkes, Approved Kevin Roche, Approved with Conditions APPROVAL CONDITION KTR 230223: See Documents Tab for Approved Layout titled "ArtBeat COS Approved Layout 2023.pdf". Implement this layout to keep westbound through traffic open from Highland Ave to College Ave. Timothy Bakey, Approved CS Traffic and Parking, Approved Timothy Mitsakis, Approved Eric Weisman, Approved Kimberly M. Wells, Approved