PE Mayor's Senior Picnic 9-14 — File 23-1315

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL23-000169 File #: 23-016951   Application for: Public Event Organization name: Somerville Council on Aging--- Ashley Speliotis   Event name: Mayor Ballantyne's Senior Picnic Description: The picnic will be held from 11am until 1pm. All Somerville residents over the age of 60 are invited to attend free of charge. Seniors will be able to listen to music and enjoy lunch together. Free transportation to the event will also be offered.   Location: Trum Field and will occupy the space between both baseball diamonds. Date(s): September 14, 2023   Rain date(s): September 15, 2023 Setup starts at (time): 8:30am   Event starts at (time): 11:00am  Cleanup after the event ends at (time): 2:00pm   Event ends at (time): 1:00pm Entertainment: A DJ will play from 11am until 12:15pm. Horizons and the Horn Band will perform from 12:15pm until 1pm. They are a four piece band, playing the trumpet, keyboard and singers. Temporary Structures: DPW will be setting up tables, chairs, and tents for the event. Attendees:     Max attendance at one time: 400   Total people attending: 450     Maximum attendees accommodated: 450   Total Somerville residents attending: 375   Attendee fees or suggested donations: None   What is your budget for this event: $15,000   Social or cultural benefits:  All residents over the age of 60 are invited to attend. The day will be an opportunity to assist in the reduction of isolation within the senior community.   Financial benefits:  The event will bring over 400 people to the Trum Field area. Event Contact: Ashley Speliotis Event Contact Phone: [phone removed] ext 2300     Event Information  Yes/No If yes, Describe Open to the public? Yes This event has been advertised through the COA newsletter, social media accounts, The Somerville Housing Authority network and will be advertised in local print media and the City of Somerville social media accounts and through the SomerViva network. Food served? Yes Senior will receive a free boxed lunch consisting of a sandwich, cookies, chips, fruit and water. Caterer used? Yes Brett Henry Catering 143 Nahant Rd. Nahant MA 01908 Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No Describe any accessibility features available to attendees/participants A ramp and handicapped bathrooms are available on site. Arrangements:     Police Detail: Yes Police will be on site throughout the event

Parking (for Attendees)? Yes Free transportation is provided to attendees. Bus parking and additional handicapped parking will be marked in front of Trum Field Restrooms? Yes Restrooms are available on site Liability Insurance? No Will any public parks be used? Yes Trum Field Has the event occurred in the last two years? No Approval Conditions: Approved By: CS Mayor, Approved Maureen Lee, Approved with Conditions Additional information needed to determine if a temporary license is needed. Kevin Roche, Approved Timothy Bakey, Approved CS Traffic and Parking, Approved Jill Lathan, Approved Timothy Mitsakis, Approved Susan Yerkes, Approved Kimberly M. Wells, Approved