PE Civic Day 9-30 — File 23-1330

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL23-000034 File #: 23-003971   Application for: Public Event Organization name: City of Somerville   Event name: Civic Day Description: Civic Day is a citywide celebration for residents to visit City Hall and learn about upcoming services, projects and events. Residents will be able to meet with city staff, interact with fun activities, eat and mingle with other members of the Somerville community. Information tables, activity stations and departments will be spread throughout City Hall, the concourse and Somerville High School to allow for a large turnout. Residents will also be able to get certain business done that they would typically get done during the work week.   Location: Somerville City Hall's Welcome Center and Concourse Date(s): Saturday, September 30   Rain date(s): n/a Setup starts at (time): 8:30am   Event starts at (time): 9am  Cleanup after the event ends at (time): 6:30pm   Event ends at (time): 6pm Entertainment: Interactive activities from different city departments. Temporary Structures: None Attendees:     Max attendance at one time: 300   Total people attending: 500     Maximum attendees accommodated: 800   Total Somerville residents attending: 500   Attendee fees or suggested donations: None   What is your budget for this event: A budget has not been defined yet.   Social or cultural benefits:  Residents will be able to mingle with other members of the Somerville community and meet with city staff. They will be able to hear about any changes and updates that are in the pipeline for the city.   Financial benefits:  None Event Contact: Courtney Henderson Event Contact Phone: [phone removed]     Event Information  Yes/No If yes, Describe Open to the public? Yes CTY, newsletter, flyering, social media and word of mouth. Food served? Yes Vendors/food trucks will be available throughout the day Caterer used? Yes TBD Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? Yes The concourse outside of Somerville City Hall will be blocked off. We will leave handicap parking available for residents needing that accommodation. Describe any accessibility features available to attendees/participants Handicap parking Arrangements:     Police Detail: Yes We will have police detail to help controlling street traffic and to provide barriers to City Hall's concourse.

Parking (for Attendees)? Yes We will leave the handicap parking available for residents needing that accommodation along with making a few street parking spots handicap. Restrooms? Yes Restrooms will be open and available inside of Somerville High School and inside of City Hall. Liability Insurance? Yes City of Somerville may have liability insurance Will any public parks be used? No Has the event occurred in the last two years? No Approval Conditions: Approved By: CS Mayor, Approved Maureen Lee, Approved Kevin Roche, Approved Charles Breen, Approved with Conditions All food trucks contact Fire Prevention to discuss any needed permits. Be sure that no obstructions are placed where they could interfere with emergency vehicles having to enter the concourse if needed, Barriers at the entrance and exit should be easily moveable. CS Traffic and Parking, Approved Timothy Mitsakis, Approved Eric Weisman, Approved Kimberly M. Wells, Approved