Minutes - Finance - 11-14-23 Dispositions — File 23-1699

City of Somerville, Massachusetts Finance Committee Meeting Minutes Dispositions 6:00 PM Virtual Tuesday, November 14, 2023 This meeting was held via Zoom and was called to order by Chair Wilson at 6:00 p.m. and adjourned at 6:59 p.m. on a Roll Call Vote: 4 in favor (Councilors Pineda Neufeld, Clingan, Kelly, Wilson), 0 opposed, 1 absent (Councilor Scott). Others present: Michael Potere – Assistant Clerk of Committees; Kim Wells – City Clerk; Barbara Brown – Benefits Manager; Hannah Carrillo – Legislative Liaison; Francis Gorski – Chief Financial Director, Somerville Public Schools; Alan Inacio – Director of Finance & Community Development; Erik Larson – Energy Manager, Office of Sustainability and Environment; Julie Spurr-Knight – Finance and Administration Director; Edward Bean – Finance Director; Catherine Lester Salchert – Acting Special Counsel, Law Department; Susan Yerkes – Director, Parks and Recreation; Jill Lathan – Commissioner of DPW; Melissa Woods – Director of Capital Projects. Roll Call Chairperson Jake Wilson, Charlotte Kelly, Jesse Clingan and Judy Pineda Neufeld Present: Vice Chair Jefferson Thomas (J.T.) Scott Absent: 1. Approval of the Minutes of the Finance Committee Meeting of November 6, 2023. 23-1650 Accepted Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: Contracts and Easements 2. Requesting approval of a time-only contract extension of five months for Suffolk Construction, for Construction Manager services for the Somerville High School project. 23-1553 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Page 1 of 6

Finance Committee Meeting Minutes Dispositions November 14, 2023 Vice Chair Scott Absent: 3. Requesting approval of a thirty-month extension to the Benefit Strategies, LLC contract for Flexible Spending Account employee benefit administration. 23-1586 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: Prior Year Invoices 4. Requesting approval to pay a prior year invoice totaling $2,205 using available funds in the Human Resources Professional and Technical Services Account for employment medical screens. 23-1588 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 5. Requesting approval to pay a prior year invoice totaling $1,424 using available funds in the Human Resources Professional and Technical Services Account for employment medical screens. 23-1587 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 6. Requesting approval to pay prior year invoices totaling $900 using available funds in the Parks and Recreation Transportation Account for Dilboy Field bus transportation. 23-1591 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 7. Requesting approval to pay prior year invoices totaling $1,970 using available funds in the Department of Racial and Social Justice Professional and Technical Services Account for transcription services. 23-1660 Recommended to be approved Page 2 of 6

Finance Committee Meeting Minutes Dispositions November 14, 2023 Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 8. Requesting approval to pay prior year invoices totaling $500 using available funds in the Department of Racial and Social Justice Professional and Technical Services Account for transcription services. 23-1508 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 9. Requesting approval to pay prior year invoices totaling $718.51 using available funds in the Mayor's Office Maint Contract-Office Equip Account for additional printing needed for Community Meeting materials. 23-1672 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 10. Requesting approval to pay prior year invoices totaling $475 using available funds in the City Clerk's R&M - Software Account for ordinance hosting annual support fee. 23-1640 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 11. Requesting approval to pay a prior year invoice totaling $375 using available funds in the Mayor's Office Food Supplies and Refreshment Account for dinner for staff for FY 2024 budget hearings. 23-1669 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: Grant Acceptances 12. Requesting approval to accept and expend a Community Compact Best Practices Technical Assistance grant for $45,000 with no new match required, from the MA Department of Revenue Division of Local Services to the Economic Development Division for the development of a Commercial 23-1581 Page 3 of 6

Finance Committee Meeting Minutes Dispositions November 14, 2023 Tenant Guidebook. Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: Appropriations 13. Requesting approval to appropriate $56,215.42 from the Bike Share Stabilization Fund for installation and startup cost of a BlueBike station at the 74 Middlesex Avenue Development site. 23-1516 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 14. Requesting a supplemental appropriation of $28,200 to the Department of Public Works Snow Removal Account for the procurement of roadway sensors for snow removal equipment. 23-1663 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 15. Requesting the appropriation of $1,370,177 from the Unreserved Fund Balance ("Free Cash") to the 90 Washington Demonstration Project Account for additional legal services. 23-1568 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 16. Requesting approval to appropriate $165,687 from the Energy Stabilization Fund to pay for the final phase of the LED conversion project at the Albert F. Argenziano School. 23-1655 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 17. Requesting a supplemental appropriation of $384,858 from the FY 2024 Tax 23-1670 Page 4 of 6

Finance Committee Meeting Minutes Dispositions November 14, 2023 Levy to the School Department for unbudgeted expenditures relating to the relocation of Winter Hill Community Innovation School students. Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 18. Requesting a supplemental appropriation of $272,970 from the FY 2024 Tax Levy to the School Department to fund forensic services on the School Department Information Technology (IT) network. 23-1671 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 19. Requesting a supplemental appropriation of $219,697 from the FY 2024 Tax Levy to various Department of Public Works Accounts to fund unbudgeted expenditures related to the Winter Hill Community Innovation School move. 23-1674 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 20. Requesting a supplemental appropriation of $49,974 from the FY 2024 Tax Levy to the School Department School Lunch Revolving Fund for providing meal services to participants in summer programs run by the Parks & Recreation Department. 23-1673 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 21. Requesting the appropriation of $2,502,191 from the Receipts Reserved for Appropriation, Parking Meter Receipts Account to reduce the FY 2024 Tax Rate. 23-1661 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 22. Requesting a supplemental appropriation of $500,000 from the FY 2024 Tax 23-1676 Page 5 of 6

Finance Committee Meeting Minutes Dispositions November 14, 2023 Levy to the Capital-Building Improvements Account to fund needed building improvements. Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: 23. Requesting a supplemental appropriation of $8,150 from the FY 2024 Tax Levy to the Public, Education, and Government (PEG) Access Salaries Account to correct a budget miscalculation. 23-1675 Recommended to be approved Chairperson Wilson, City Councilor At Large Kelly, Ward Four City Councilor Clingan and Ward Seven City Councilor Pineda Neufeld Aye: Vice Chair Scott Absent: Referenced Documents: • Finance - 2023-11-14 CCFinCom Contract Ext 2023Nov09 (with 23-1553) • Finance - 2023-11-14 HR Dept Prior Year Invoices (with 23-1587, 23-1588) Page 6 of 6