Minutes - SBFM - 11-29-23 Dispositions — File 23-1782

City of Somerville, Massachusetts School Building Facilities and Maintenance Special Committee Meeting Minutes Dispositions 6:00 PM Virtual Wednesday, November 29, 2023 This meeting was held via Zoom and was called to order by Chair Gomez Mouakad at 6:02 p.m. and adjourned at 8:31 p.m. on a Roll Call Vote: 3 in favor (Councilors Davis, Clingan, Gomez Mouakad), 0 opposed, 0 absent. Others present: Michael Potere – Assistant Clerk of Committees; Matthew Bennett – Superintendent of Buildings, DPW; Jill Lathan – Commissioner of DPW; Neha Singh – Director of Intergovernmental Affairs; Chad Mazza – Assistant Superintendent, Somerville Public Schools; Laura Pitone – School Committee, Ward 5; Richard Raiche – Director of IAM; Sara Dion – School Committee, Ward 7; Emily Ackman – School Committee, Ward 1. Roll Call Chairperson Beatriz Gomez Mouakad , Vice Chair Jesse Clingan and Lance L. Davis Present: 1. Approval of the Minutes of the School Building Facilities and Maintenance Special Committee Meeting of October 4, 2023. 23-1513 Accepted Chairperson Gomez Mouakad, Vice Chair Clingan and Ward Six City Councilor Davis Aye: School Building - Feasibility Study 2. That the Director of Infrastructure and Asset Management provide an update on the status of the School Building Systems Feasibility Study. 22-1528 Councilor Gomez Mouakad and Councilor Strezo Sponsors: Kept in committee 3. That the Director of Infrastructure and Asset Management deliver a study showing the steps to de-carbonize mechanical systems in existing school buildings as part of the Heating, Ventilation, and Air Conditioning (HVAC) Feasibility Study, and assess potential grants and funding to help accelerate this process. 23-1738 Page 1 of 3

School Building Facilities and Maintenance Special Committee Meeting Minutes Dispositions November 29, 2023 Councilor Gomez Mouakad and Councilor Wilson Sponsors: Kept in committee 4. That the Director of Infrastructure and Asset Management provide a list of schools that do not have solar panels, and a plan including potential grant and funding sources to install solar panels in those buildings following any roof repairs and replacements. 23-1739 Councilor Gomez Mouakad and Councilor Wilson Sponsors: Recommended to be marked work completed 5. That the Director of Infrastructure and Asset Management provide an update on the status of the School Building Feasibility Study. 22-1527 Councilor Gomez Mouakad and Councilor Strezo Sponsors: Kept in committee 6. That the Commissioner of Public Works provide quarterly reports to the School Building Facilities and Maintenance Special Committee on any major repairs and 311 work orders in school buildings. 22-1417 Councilor Gomez Mouakad Sponsors: Kept in committee 7. That the Administration work with the School Department to develop emergency plans for at-risk school relocation including, but not limited to, the Winter Hill Community Innovation School and the Benjamin Brown School. 23-0988 Councilor Gomez Mouakad, Councilor Clingan and Councilor Wilson Sponsors: Kept in committee Communications 8. That the Director of Communications and Community Engagement create a regularly updated public-facing website dedicated to the Winter Hill Community Innovation School plan, with links to publicly filed documents. 23-1000 Councilor Strezo Sponsors: Recommended to be marked work completed Other 9. That the Director of Parks and Recreation provide an outdoor storage box at the Edgerly School for additional equipment. 23-1619 Councilor McLaughlin and Councilor Clingan Sponsors: Page 2 of 3

School Building Facilities and Maintenance Special Committee Meeting Minutes Dispositions November 29, 2023 Recommended to be marked work completed 10. That the Director of Infrastructure and Asset Management and the Director of Finance explain to this Council the steps and processes in the School Building Master Plan for a ballot vote on Proposition 2½ in reference to funding a School Building project. 23-1594 Councilor Gomez Mouakad Sponsors: Kept in committee 11. That the Administration provide an update on the Edgerly building kitchen equipment, and discuss the plan to serve the Winter Hill Community Innovation School youth and future city programs. 23-1511 Councilor Strezo and Councilor Clingan Sponsors: Recommended to be marked work completed Referenced Documents: • SBFM - 2023-11-29 Responses (with 22-1528, 23-1511, 23-1739) • SBFM - 2023-11-29 School and City Building Maintenance Summary ONGOING 11.28.23 (with 22-1417) Page 3 of 3