PE Jingle Bell 5k 12-17 — File 23-1843

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL23-000222 File #: 23-023620   Application for: Public Event Organization name: BA EVENT PROMOTIONS INC DBA JINGLE BELL 5K   Event name: JINGLE BELL 5K RUN/WALK Description: THE 16TH ANNUAL JINGLE BEL 5K RUN IS A 3.2MILE RUN/WALK STARTING AND FINISHING IN DAVIS SQ ON DEC 17TH @ 11AM   Location: THIS IS A 5K (3.2 MILE WALK/RUN) STARTING AND FINISHING IN DAVIS SQ ON DEC 17TH @ 11AM TO BENEFIT THE SOMERVILLE HIGHSCHOOL TRACK TEAM SCHOLARSHIP FUND Date(s): DECEMBER 17TH , 2023   Rain date(s): N/A Setup starts at (time): 6AM   Event starts at (time): 11AM  Cleanup after the event ends at (time): 1:30PM   Event ends at (time): 12:30PM Entertainment: HOLIDAY MUSIC RECORDINGS PLAYED AT START AND FINISH AREA @ 1 DAVIS SQ Temporary Structures: PORTABLE START AND FINSH LINE STAGING PUT IN PLACE THE MORNING OD THE EVENT INCLUDING MOVABLE FINISH AREA MOVABLE CHUTES Attendees:     Max attendance at one time: 1000   Total people attending: 2000     Maximum attendees accommodated: 1000   Total Somerville residents attending: 500   Attendee fees or suggested donations: $38 REGISTRATION FEE   What is your budget for this event: @$125,000   Social or cultural benefits:  THIS 16TH ANNUAL EVENT PROVIDES AN OPPORTUNITY FOR SOMERVILLE AND NEARBY COMMUNITY RESIDENTS TO WALK AND/OR RUN TO CELEBRATE THE JOYS OF THE HOLIDAY SEASON, SUPPORT LOCAL RESTAURANTS, COFFEE SHOPS AND PUBLIC HOUSES TO BENEFIT THE SOMERVILLE HIGH TRACK TEAM SCHOLARSHIP FUND   Financial benefits:  THE 16TH ANNUAL EVENT ATTRACTS 1000 PARTICIPANTS ( 50% FROM SOMERVILLE) TO DAVIS SQ AND HUNDREDS OF SPECTATORS ON THE OCURE WHO CAN AVAIL THEMSELVES OF THE LOCAL RESTAURANTS,PUBS, AND COFFEE SHOPS THROUGHOUT THE CITY, WHILE BENEFITTING SOMERVILLE HIGH STUDENT ATHELETES Event Contact: PAUL COLLYER AND OR JACK CONNOLLY Event Contact Phone: P.COLLYER [phone removed] J. CONNOLLY [phone removed]     Event Information  Yes/No If yes, Describe Open to the public? Yes WEBSITE: WWW. JINGLEBELLRUN.COM, LOCAL POSTER ADVERTISMENTS WITH PARTICIPATING SPONSER, VARIOUS SOCIAL MEDIA SITES, AND PRESS RELEASES TO LOCAL NEWS MEDIA AND THE AREA RUNNING COMMUNITY CLUBS Food served? No Caterer used? Alcohol served? No Grill/open-flame device used? No Streets blocked? Yes Start Davis Square to Holland St, left on Broadway, right on North Street, right on Powder House Blvd, right to Broadway through Ball Square, right on Cedar St, right on Bike Path, end behind CVS parking lot. Sidewalks blocked? No

Describe any accessibility features available to attendees/participants ALL CITY STREETS REMAIN TOTALLY ACCESSIBLE TO DISABLED PARTICIPANTS, AS WELL AS THE MBTA STATION AND MBTA BUS LANE. PORTABLE TOILETS (INCLUDING HANDICAPPED) ALSO WILL BE PROVIDED FOR BENEFIT FOR ALL PARTICIPANTS AND SPECTATORS Arrangements:     Police Detail: Yes AS PER PRIOR YEARS COORDINATE DETAIL ASSIGNMENTS WITH SPD DETAIL OFFICER IN CONJUNCTION WITH SOMERVILLE FIRE/RESCUE, DPW AND TRAFFIC DEPTS Parking (for Attendees)? Yes DETAILS PROVIDED ON THE JINGLEBELL.COM WEBSITE FOR BOTH RUN/WALK PARTICIPANTS AND SPECTATORS Restrooms? Yes PORTABLE RESTROOMS PROVIDED BY CONTRACTOR SATURDAY AFTERNOON PRIOR TO SUNDAY EVENT AND PICKED UP ASAP AFTER EVENT Liability Insurance? Yes USA TRACK AND FIELD ASSOCIATION NAMING THE CITY OF SOMERVILLE AS AN ADDITIONAL INSURED Will any public parks be used? No Has the event occurred in the last two years? Yes ALWAYS MID DECEMBER SINCE 2017 Approval Conditions: Approved By: CS Mayor, Approved Kevin Roche, Approved Timothy Bakey, Approved CS Traffic and Parking, Approved Eric Weisman, Approved Timothy Mitsakis, Approved Kimberly M. Wells, Approved