Minutes - Finance - 1-23-24 Dispositions — File 24-0077

City of Somerville, Massachusetts Finance Committee Meeting Minutes Dispositions 6:00 PM Virtual Tuesday, January 23, 2024 This meeting was held via Zoom, was called to order by Chair Wilson at 6:07 pm and adjourned at 6:57 pm with a roll call vote of 4 in favor (Councilor Clingan, Councilor Burnley, Councilor Sait and Chair Wilson), none opposed, and 1 absent (Councilor Ewen-Campen). President Ewen-Campen appointed himself to replace Councilor Scott on the Committee for this meeting only. Councilor Clingan joined late due to attending another meeting. Others present: Hannah Carrillo – Mayor’s Office, Alan Inacio – OSPCD, Richard Raiche – IAM, Tom Galligani – OSPCD, Michael Richards – IAM, Catherine Lester Salchert – Law Office, Julie Spurr-Knight – DPW, Anthony Delmonaco – SPD, Stephanie Widzowski – Clerk of Committees. . Roll Call City Councilor At Large Jake Wilson, Naima Sait, Willie Burnley Jr., Jesse Clingan and Ben Ewen-Campen Present: 1. Approval of the Minutes of the Finance Committee Meeting of December 12, 2023. Accepted City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Appropriations 2. Requesting the appropriation of $260,836.34 from the GLX Developer Contribution Fund Account for procuring an owners project representative for the 100 Chestnut Pedestrian Bridge. 24-0045 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Contracts and Easements Page 1 of 6

Finance Committee Meeting Minutes Dispositions January 23, 2024 3. Requesting approval of a time-only contract extension of eight months with Symmes Maini & McKee Associates, Inc. for design services for the Somerville High School project. 23-1828 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 4. Requesting approval of a time-only contract extension of eight months for PMA, LLC for Owner's Project Manager services for the Somerville High School project. 23-1829 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 5. Requesting approval of a grant of easement and maintenance agreement for US Union Square D2.1 Owner LLC for 10 Prospect Street and Somerville Avenue. 23-1864 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 6. Requesting approval of a time-only extension to the contract with WSP, Inc. for design work on the Somerville Avenue Utilities and Streetscape Improvements project. 24-0012 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Prior-Year Invoices 7. Requesting approval to pay prior year invoices totaling $13,190.05 using available funds in the Department of Public Works Moving Services Account for moving of furniture and equipment. 23-1803 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Page 2 of 6

Finance Committee Meeting Minutes Dispositions January 23, 2024 8. Requesting approval to pay prior year invoices totaling $16,041.33 using available funds in the Department of Infrastructure & Asset Management Professional & Technical Services Account for the Asset Management Program. 23-1847 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 9. Requesting approval to pay prior year invoices totaling $420 using available funds in the Department of Public Works Fire Alarm R&M Account for alarm monitoring. 23-1875 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 10. Requesting approval to pay prior year invoices totaling $1632.31 using available funds in the Department of Public Works Roofing R&M Account for roof repairs. 23-1876 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 11. Requesting approval to pay prior year invoices totaling $325 using available funds in the Department of Public Works Towing Account for towing services. 23-1877 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 12. Requesting approval to pay prior year invoices totaling $2,833.59 using available funds in the Human Resources Department Professional & Technical Services Account for investigative services. 23-1757 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Page 3 of 6

Finance Committee Meeting Minutes Dispositions January 23, 2024 13. Requesting approval to pay prior year invoices totaling $1,175.32 using available funds in the Parks and Recreation Professional & Technical Services Account for online payment services. 23-1772 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 14. Requesting approval to pay prior year invoices totaling $28.75 using available funds in the Human Resources Department Wellness Account for an employee Weight Watchers wellness benefit. 24-0011 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Grant Acceptances 15. Requesting approval to accept and expend a $135,000 grant with no new match required, from the Executive Office of Administration and Finance for the implementation of a records management system. 23-1846 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 16. Requesting approval to accept and expend a $91,211.79 grant with no new match required, from the Massachusetts Executive Office of Public Safety and Security to the Fire Department for staffing costs. 24-0035 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 17. Requesting acceptance of, and approval to expend, a $48,529.99 grant with no new match required, from the Boston's Mayor's Office of Emergency Management to the Police Department for installation of access controls, card entry access, and indoor fencing. 23-1840 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Page 4 of 6

Finance Committee Meeting Minutes Dispositions January 23, 2024 Ewen-Campen Absent: 18. Requesting acceptance of, and approval to expend, a $75,000 grant with no new match required, from the Boston Mayor's Office of Emergency Management to the Police Department for Special Response Team expenditures and overtime. 23-1852 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 19. Requesting approval to accept and expend a $122,627 grant with no new match required, from Mass General Hospital/Cambridge Health Alliance to the Health and Human Services Department for recruitment and training of Community Health Workers. 24-0010 Recommended to be withdrawn 20. Requesting approval to accept and expend a $37,500 grant with no new match required, from the Urban Areas Security Initiative (UASI) to the Fire Department for maritime related training and equipment. 23-1776 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 21. Requesting approval to accept and expend a $15,000 grant with no new match required, from New England Foundation for the Arts (NEFA) to the Arts Council for training and funding for a public art project. 23-1777 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 22. Requesting approval to accept and expend a $3,600 grant with no new match required, from Massachusetts Councils on Aging to the Council on Aging for the Somerville Memory Cafe. 24-0015 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Page 5 of 6

Finance Committee Meeting Minutes Dispositions January 23, 2024 23. Requesting approval to accept and expend a $76,867 grant with no new match required, from the Massachusetts Office of Elder Affairs to the Council on Aging for social, educational and physical wellness programming. 24-0014 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 24. Requesting approval to accept and expend a $3,000 grant with no new match required, from Somerville Cambridge Elder Services to the Council on Aging for senior transportation. 24-0013 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: 25. Requesting approval to accept and expend a $53,200 grant with no new match required, from the Mass Cultural Council to the Arts Council for the Local Cultural Council grant program. 24-0036 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Gift Acceptances 26. Requesting approval to accept a $5,000 gift from the Cummings Foundation for the Basic Income Pilot. 23-1848 Recommended to be approved City Councilor At Large Wilson, Ward Two City Councilor Sait, City Councilor At Large Burnley Jr. and Ward Four City Councilor Clingan Aye: Ewen-Campen Absent: Referenced Documents: • Finance - 2024-01-23 Fire Sharp (with 23-1776, 24-0035) • Finance - 2024-01-23 ARPA Donation Memo (with 23-1848) • Finance - 2024-01-23 Parks and Rec Prior Year Invoice (with 23-1772) • Finance - 2024-01-23 BB-IB Ped Bridge Concept 3-30-23 (with 24-0045) • Finance - 20245-01-23 Arts Council Finance Committee (with 23-1777, 24-0036) • Finance - 2024-01-23 COA Letters Finance Committee (with 24-0013, 24-0014, 24-0015) • Finance - 2024-01-23 HR Dept Prior Year Invoice FinCom memo (with 23-1757, 24-0011) Page 6 of 6