PE Civic Day 4-27 — File 24-0530

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL24-000023 File #: 24-003691 Public Event Application for: City of Somerville Organization name: Civic Day Event name: Civic Day will feature tours of City Hall, Description: department information, displays & activities, food, and games. City Hall & Somerville High School concourses Location: 04/27/2024 Date(s): N/A Rain date(s): 10:00 AM Setup starts at (time): 12:00 PM Event starts at (time): 5:00 PM Cleanup after the event ends at (time): 4:00 PM Event ends at (time): Potential live music performances or a playlist Entertainment: Tents and tables will be set up along Temporary Structures: the concourse for participating departments/vendors. A seating area with tables and chairs will be set up for residents to sit and rest. Attendees: Max attendance at one time: 100-125 Total people attending: 300-400 Maximum attendees accommodated: 300-400 Total Somerville residents attending: 300-400 N/A Attendee fees or suggested donations: N/A What is your budget for this event: Social or cultural benefits: This event is an opportunity for residents to meet and chat with the Mayor and City staff, meet fellow community members & learn about local government. Financial benefits: N/A Victoria MacGregor Event Contact: [phone removed] x 2620 Event Contact Phone: Event Information Yes/No If yes, Describe Open to the public? Yes Food served? Yes Food truck vendors Caterer used? No Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No Describe any accessibility features available to attendees/participants All activities & event set ups will be reviewed by ADA Coordinator to ensure accessibility. Arrangements: Police Detail: Yes Will share event set up with Police & Fire Dept. Parking (for Attendees)? Yes Will work with ADA Coordinator & Parking Dept. to provide temporary handicap parking to make up for lost spaces on the concourse. Restrooms? Yes City Hall will be open for use of public restrooms Liability Insurance? No Will any public parks be used? No

Has the event occurred in the last two years? Yes 09/30/2023 Approval Conditions: Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Kevin Roche, Approved Charles Breen, Approved CS Traffic and Parking, Approved Eric Weisman, Approved Timothy Mitsakis, Approved Kimberly M. Wells, Approved