UASI 101 — File 24-0545

UASI 101 A stakeholders guide to procuring goods and services! *information in this powerpoint is subject to change pending OEM and JPOC policy changes*

Background Information ● The Urban Area Security Initiative (UASI) Grant Program is a DHS/FEMA funded grant that provides funding to enhance regional preparedness and capabilities in designated high- threat, high-density areas to prevent, protect against, respond to, and recover from terrorist attacks ● Equipment, training, and other services must have a nexus to terrorism ● Each grant lasts for three years, but the funds are generally available to us for 2.5 years (starting in January and ending in June) ● UASI resources are procured two ways, with the help of your Regional Planner; either through OEM/COB Procurement or Award Letter (30b compliance is still required, regardless)

MBHSR Organizational Chart

UASI Organizational Approval Chart EOPSS OEM OEM submits PJ amendments, drone waivers, vehicle/watercraft letters, EHPs, & ICIPs to EOPSS FEMA EOPSS then submits EHP’s, vehicle letters, watercraft waivers, and UAS waivers to FEMA Chief Deputy Chief Project Director Regional Planner

What purchases are allowable? ● Must have a nexus to terrorism ● Must fall within the Project Justification for the specific Goal Area ○ Can be updated with approval from EOPSS ● Cannot be supplanting your operational budget ● No weapons or weapons accessories Ask your Regional Planner if you’re unsure!

Award Letter v. OEM Procurement Award Letter: ● Your agency handles the procurement: purchase + payment + submit reimbursement request ● OEM Procurement: You submit quote/pre-req to us and we handle everything else

Award Letter - Reimbursement Request When a community requests an Award Letter, they must submit a reimbursement packet to OEM. ● The following items should be included in a reimbursement request packet: ○ Reimbursement request letter ○ A purchase order from the communities finance department ○ Vendor invoices ○ Proof of payment (copies of the check and/or other financial information clearly showing payment) ○ Coversheet (a breakdown of every purchase/line item with the approved AEL, price, & description) ○ Any other 30b procurement documentation to prove the community went through the proper procurement process