PE SAC ArtBeat Wild 7-13 — File 24-0763

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL24-000021 File #: 24-003508 Public Event Application for: Somerville Arts Council Organization name: ArtBeat: Wild Event name: ArtBeat is a day long festival to celebrate the Description: arts and culture of our city. We shut down Davis Square for craft vendors, two stages of music, dance in the Somerville Theater and host interactive activities for all ages. These year's theme is "Wild". We invite artists of all kinds, and community members to interpret the "wild" theme in myriad ways. ArtBeat takes place in the heart of Davis Location: Square. Davis Sq will be shut down to car traffic. We also have festivities happening in Statue Park, on Holland Ave, Seven Hills Park, Kenney Park and Elm street. Saturday, July 13, 2024 Date(s): Sunday, July 14, 2024 Rain date(s): 8am Setup starts at (time): 11am Event starts at (time): 11pm Cleanup after the event ends at (time): 10pm Event ends at (time): This event hosts a number of Entertainment: entertainment acts: Craft vendors, two stages of music, dance in the Somerville Theater and host interactive activities and performances throughout the square. Tents (will be 10x10), tables, Temporary Structures: chairs, porta johns, stages for music, barriers to block roads. Attendees: Max attendance at one time: 3,000 Total people attending: 9,000 Maximum attendees accommodated: 9000 Total Somerville residents attending: 7,000 free Attendee fees or suggested donations: 40,000 What is your budget for this event: Social or cultural benefits: ArtBeat is the city's largest arts and culture festival featuring over a dozen bands, dance troupes, craft vendors, activities for all ages and showcasing art in all formats. This gives opportunity for our local arts and culture to continue growing and to bring the community together. Financial benefits: ArtBeat being one of the city's most well known festivals, it successfully brings large crowds from all over into and through Davis Square directly supporting the businesses. Iaritza Menjivar Event Contact: [phone removed] ext 2985 Event Contact Phone: Event Information Yes/No If yes, Describe Open to the public? Yes Open Calls for participation for city departments and community organizations, Newsletters, press release, social media, posters, post cards, news coverage, banners around the city. Food served? Yes Food Trucks, other vendors-- at the moment we are still planning these details and will update as needed in the Coordinator Checklist. Caterer used? No

Alcohol served? No Grill/open-flame device used? No Streets blocked? Yes Davis Square will be shut down. Elm street will be closed coming out from center of Davis Square. There will still be access from Highland Ave going into College Ave and from College Ave through Winter St into Holland. Exact details and closures will be determined in IAP. Sidewalks blocked? No Describe any accessibility features available to attendees/participants Sidewalks and crosswalks will be kept clear. The layout of tables ad other components of festival will make sure to follow ADA compliant rules. We'll have ADA accessible parking available for anyone coming in. Arrangements: Police Detail: Yes Public safety needs and help with traffic details. will discuss in IAP. Parking (for Attendees)? No Restrooms? Yes portajohns Liability Insurance? No Will any public parks be used? Yes Seven Hills Park, Statue Park, and Kenney Park. Has the event occurred in the last two years? Yes July 16, 2022, July 15, 2023 Approval Conditions: Approved By: CS Mayor, Approved Albert Bargoot, Approved Maureen Lee, Approved Kevin Roche, Approved with Conditions APPROVAL CONDITION KTR 230223: See Documents Tab for Approved Layout titled "Engineering Approved ArtBeat Layout 2024.pdf". Implement this layout to keep westbound through traffic open from Highland Ave to College Ave. Charles Breen, Approved with Conditions Will require fire details as per previous years CS Traffic and Parking, Approved Eric Weisman, Approved Timothy Mitsakis, Approved Susan Yerkes, Approved Kimberly M. Wells, Approved