PE Tufts Discover Sq 9-4 — File 22-1345

PUBLIC EVENT/SPECIAL ALCOHOL LICENSE APPLICATION City of Somerville, Commonwealth of Massachusetts Application #: PEL22-000111 File #: 19-014117   Application for: Public Event Organization name: Tufts University Undergraduate Orientation   Event name: Discover Davis Square Description: Discover Davis Square is an annual event where incoming first year students are given paid-for transportation via shuttle into Davis Square. There, they will find tables welcoming them, including Tufts Undergraduate Orientation, the Mayor's Office, and Tufts Government & Community Relations.   Location: Statue Park Date(s): Sunday, 9/4/2022   Rain date(s): N/A Setup starts at (time): 11:00AM   Event starts at (time): 12:00PM  Cleanup after the event ends at (time): 6:00PM   Event ends at (time): 5:00PM Entertainment: None Temporary Structures: There will be temporary tables set up for water and miscellaneous free giveaways. There will be three 10x10ft pop-up tents with one 6ft table and chairs at each. Attendees:     Max attendance at one time: 100   Total people attending: 1200     Maximum attendees accommodated: 1900   Total Somerville residents attending: 100   Attendee fees or suggested donations: N/A - this event is free and open to all   What is your budget for this event: N/A   Social or cultural benefits:  Discover Davis Square allows for incoming First-Years at Tufts University to explore campus surroundings. The event provides the opportunity for Somerville businesses to engage with students and increase students' knowledge about local stores and restaurants free of charge. While the event is open to the public, it is only advertised internally to the Tufts community members.   Financial benefits:  A number of local businesses and vendors are contacted to hold special sales to bring in a high volume of Tufts University students. Event Contact: Joe Golia Event Contact Phone: [phone removed] Event Information  Yes/No If yes, Describe Open to the public? Yes Government & Community Relations will include this event in their regular communications with community members. Food served? No Caterer used? Alcohol served? No Grill/open-flame device used? No Streets blocked? No Sidewalks blocked? No Arrangements:     Police Detail: Yes TUPD Parking (for Attendees)? No Restrooms? Yes Available at the Shuttle Stop at the Mayer Campus Center Liability Insurance? Yes Tufts University liability coverage, COI can be provided in required.

Will any public parks be used? Yes Statue Park Has the event occurred in the last two years? Yes 9/5/2021, 9/1/2019, and annually prior Approval Conditions: Approved By: CS Mayor, Approved Albert Bargoot, Approved Jill Lathan, Approved Kevin Roche, Approved Dennis Sullivan, Approved CS Traffic and Parking, Approved Sean Sylvester, Approved Eric Weisman, Approved Andrea Torres, Approved