06-29-2010 Special — File 190050

City of Somerville, Massachusetts Matters of Business of the Board of Aldermen SPECIAL MEETING MINUTES June 29, 2010, 8:00 PM Aldermanic Chambers ***************** Somerville Board of Aldermen Page 1 of 8 Printed 7/16/2010 NOTICE: This is NOT the official version of the Board of Aldermen's minutes. While reasonable efforts have been made to assure the accuracy of the data provided, do not rely on this information without first checking with the City Clerk. . OPENING OF THE MEETING Attendee Name Title Status Arrived John M Connolly Alderman At Large Present Dennis M. Sullivan Alderman At Large Present William A. White Jr. Alderman At Large Present William M. Roche Ward One Alderman Present Maryann M. Heuston Ward Two Alderman Present Thomas F. Taylor Ward Three Alderman Present Walter F. Pero Ward Four Alderman Present Sean T. O’Donovan Ward Five Alderman Present Rebekah L. Gewirtz Ward Six Alderman Present Robert C. Trane Ward Seven Alderman Present Bruce M Desmond Alderman Present 1. #189850 Roll Call Call of the Roll. RESULT: PLACED ON FILE CITATIONS PUBLIC HEARINGS ORDERS, ORDINANCES, RESOLUTIONS AND MOTIONS OF MEMBERS UNFINISHED BUSINESS REPORTS OF COMMITTEES 2. Finance Committee, June 15 A. #189851 Committee Report Report of the Committee on Finance, June 15, 2010 RESULT: APPROVED

June 29, 2010 Somerville Board of Aldermen Page 2 of 8 Printed 7/16/2010 3. Finance Committee, June 16 A. #189852 Committee Report Report of the Committee on Finance, June 16, 2010 RESULT: APPROVED 4. Finance Committee, June 21 A. #189853 Committee Report Report of the Committee on Finance, June 21, 2010 RESULT: APPROVED 5. Finance Committee, June 22 A. #189854 Committee Report Report of the Committee on Finance, June 22, 2010 RESULT: APPROVED B. #189855 Resolution By Ald. Sullivan, Desmond, Heuston, Gewirtz, Trane, O’Donovan, Taylor, Pero, White Jr., Roche That the Board of Aldermen Go on Record to Encourage the Administration and the School Custodians to Bargain in Good Faith to Agree Upon a Fair Contract. RESULT: APPROVED 6. Finance Committee, June 29 A. #189856 Committee Report Report of the Committee on Finance - June 29, 2010 RESULT: APPROVED B. #189737 Mayor’s Request Request to Appropriate and Authorize Borrowing in the Amount of $584,157 to Make Needed Repairs to the Public Safety Building RESULT: APPROVED BY ROLL CALL [UNANIMOUS] AYES: Connolly, Sullivan, White Jr., Roche, Heuston, Taylor, O’Donovan, Gewirtz, Desmond ABSENT: Walter F. Pero, Robert C. Trane

June 29, 2010 Somerville Board of Aldermen Page 3 of 8 Printed 7/16/2010 C. #189738 Mayor’s Request Requesting the Appropriation of $354,166, and Authorization to Borrow the Same Amount in a Bond, for the Resurfacing of 11 Streets. RESULT: APPROVED BY ROLL CALL [UNANIMOUS] AYES: Connolly, White Jr., Roche, Heuston, Taylor, O’Donovan, Gewirtz, Desmond ABSENT: Dennis M. Sullivan, Walter F. Pero, Robert C. Trane D. #189739 Mayor’s Request Requesting the Appropriation and Authorization to Bond for Somerville High School Flooring in the Amount of $313,635. RESULT: APPROVED BY ROLL CALL [UNANIMOUS] AYES: Connolly, Sullivan, White Jr., Roche, Heuston, Taylor, O’Donovan, Gewirtz, Desmond ABSENT: Walter F. Pero, Robert C. Trane E. #189740 Mayor’s Request Requesting an Appropriation of the $ 1,000,000 Federal Realty Investment Payment from Receipts Reserved for Appropriation to the Rainy Day Stabilization Fund RESULT: APPROVED BY ROLL CALL [UNANIMOUS] AYES: Connolly, Sullivan, White Jr., Roche, Heuston, Taylor, O’Donovan, Gewirtz, Desmond ABSENT: Walter F. Pero, Robert C. Trane F. #189742 Mayor’s Request Transfer $180,000 from Rubbish Removal 8006-52910 and $124,900 from Professional Services 8006-53000 to Offset Snow Deficit RESULT: APPROVED G. #189743 Mayor’s Request Transfer of $111,017 from Fire Department Personal Services to Fire Alarm Personal Services to Eliminate a Year End Deficit RESULT: APPROVED H. #189744 Mayor’s Request Request to Transfer $7,500 from Salary Contingency Funds to Constituent Services Personal Services to Meet a Year End Deficit. RESULT: APPROVED I. #189745 Mayor’s Request Request to Transfer $3,540 from Salary Contingency to Clerk of Committee Salaries Monthly to Eliminate a Year End Deficit RESULT: APPROVED J. #189746 Mayor’s Request PARC Grant Application for Acquisition of 15-25 Cross Street East]

June 29, 2010 Somerville Board of Aldermen Page 4 of 8 Printed 7/16/2010 RESULT: APPROVED K. #189747 Mayor’s Request PARC Grant Application for Dickerman Playground Renovation Costs RESULT: APPROVED L. #189748 Mayor’s Request PARC Grant Application for Morse-Kelley Playground Renovation Costs RESULT: APPROVED M. #189749 Mayor’s Request Health Department and Somerville Trauma Response Network Request Acceptance of a Grant from CHNA17 in the Amount of $5,000.00. RESULT: APPROVED N. #189758 Officer’s Request City Clerk Submitting Recommendations for Adjustments to Certain Fees Charged by the City Clerk’s Office, Effective July 1, 2010. RESULT: APPROVED O. #189785 Mayor’s Request Short Term Contract Extension for Medicaid Reimbursement Claiming RESULT: APPROVED P. #189793 Mayor’s Request Request to Authorize the Young Somerville Advisory Group Revolving Fund for FY2011 RESULT: APPROVED Q. #189794 Mayor’s Request Request to Reauthorize the attached list of Departmental Revolving Funds for FY2011 RESULT: APPROVED R. #189809 Mayor’s Request Requesting an Appropriation of $1,000,000 of Sewer Retained Earnings to Fund the FY2011 Sewer Enterprise Budget. RESULT: APPROVED COMMUNICATIONS OF THE MAYOR 7. #189857 Mayor’s Request Requesting Approval to Proceed with CM-At-Risk Delivery Method for ESCS Renovation Project

June 29, 2010 Somerville Board of Aldermen Page 5 of 8 Printed 7/16/2010 RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 8. #189858 Mayor’s Request Requesting Approval for the Director of Capital Projects to Present Schematic Design Plans for the East Somerville Community School Renovation RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 9. #189859 Mayor’s Request Requesting Appropriation of $50,000 from Receipts Reserved for Appropriation-Insurance Losses to East Somerville Community School Reconstruction for an Independent Cost Estimator for the ESCS Project RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 10. #189860 Mayor’s Request Requesting Approval to Make a Presentation to the Finance Committee on the Closeout of the Construction Phase of the Argenziano School Project RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 11. #189861 Mayor’s Request Requesting Approval to Extend the Contract of Symmes Maini & McKee at the Argenziano School Project to Assist with the Administration of a Grant to Install Solar Panels RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 12. #189862 Mayor’s Request Requesting Approval to Extend the Contrat for J&J Contractors to Complete Punch List Work at the Argenziano School RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 13. #189863 Mayor’s Request Requesting Approval to Extend the Contract of Johnson Roberts Associates to 12/31/10

June 29, 2010 Somerville Board of Aldermen Page 6 of 8 Printed 7/16/2010 RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 14. #189864 Mayor’s Request Requesting Approval to Extend the Contract of TBA Architects, Inc. to 12/31/10 RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 15. #189865 Mayor’s Request Request to Declare (16) Police Vehicles as Surplus. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee COMMUNICATIONS OF CITY OFFICERS NEW BUSINESS LATE ITEMS 16. #189788 Mayor’s Request Requesting Approval of an Appropriation of $165,507,404 to fund the Fiscal Year 2011 Operating Budget for the City of Somerville RESULT: PLACED ON FILE Discharged from the Finance Committee. 17. #189789 Mayor’s Request Request for an appropriation in the amount of $12,237,945 to fund the Fiscal Year 2011 Water Enterprise Fund Budget RESULT: APPROVED BY ROLL CALL [UNANIMOUS] AYES: Connolly, Sullivan, White Jr., Roche, Heuston, Taylor, Pero, O’Donovan, Gewirtz, Desmond ABSENT: Robert C. Trane Discharged from the Finance Committee. 18. #189790 Mayor’s Request Request to Appropriate $16,600,120 to fund the Fiscal Year 2011 Sewer Enterprise Budget

June 29, 2010 Somerville Board of Aldermen Page 7 of 8 Printed 7/16/2010 RESULT: APPROVED BY ROLL CALL [UNANIMOUS] AYES: Connolly, Sullivan, White Jr., Roche, Heuston, Taylor, Pero, O’Donovan, Gewirtz, Desmond ABSENT: Robert C. Trane Discharged from the Finance Committee. 19. #189791 Mayor’s Request Request an appropriation of $3,500,000 from Free Cash to reduce the Fiscal Year 2011 tax levy RESULT: APPROVED Discharged from the Finance Committee. 20. #189792 Mayor’s Request Request to Appropriate $850,000 from Free Cash to the Capital Projects Stabilization Fund for the purpose of funding necessary Capital Improvements RESULT: APPROVED Discharged from the Finance Committee. 21. #189866 Mayor’s Request Submitting Revised Appropriation of $165,507,404 to Fund the Fiscal Year 2011 Operating Budget for the City RESULT: APPROVED AS AMENDED BY ROLL CA [9 TO 1] AYES: Connolly, Sullivan, White Jr., Roche, Heuston, Taylor, Pero, O’Donovan, Desmond NAYS: Rebekah L. Gewirtz ABSENT: Robert C. Trane Budget proposal amended by the following reductions: $ 4,450 from BOA Salaries $ 4,922 from Exec Admin Salaries $ 2,690 from Assessing Salaries $ 4,923 from Law Salaries $ 1,083 from SPCD Salaries $ 4,134 from T & P Salaries $16,000 from Health Salaries $ 906 from DPW Engineering Salaries Resulting in an approved Revised Budget of $165,467,296. 22. #189867 Resolution That This Board of Aldermen Hereby Requests that the Administration Make Plans to Merge E-911 and Fire Alarm as a Capital Project for FY-11, in Preparation for the Future Possibility of a Regional Response Center Being Established. RESULT: APPROVED

June 29, 2010 Somerville Board of Aldermen Page 8 of 8 Printed 7/16/2010 23. #189868 Resolution That This Board of Aldermen Hereby Requests that Any Potential Cuts to the FY-11 Budget be Utilized to Re-Instate Any Reductions on Services And/Or Personnel. RESULT: APPROVED 24. #189869 Resolution That the City Auditor Make Arrangements in All Future Budgets that Line Item 53405 PSTN-Usage, be Used Solely to Describe the Amount of Money Spent on Phone Calls (Both Local and Long Distance) Made from City of Somerville Phones as is Indicated by the Line Description; and that Any Other Items Previously Included in This Line Item be Identified in More Appropriate Lines. RESULT: APPROVED ADJOURNMENT Adjournment Submitted by John J. Long, City Clerk