Committee Report - Finance - 5-10-11 — File 191372

May 10, 2011 Finance Committee Page 1 of 3 Printed 5/11/2011 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Maryann M. Heuston Chair Present William A. White Jr. Vice Chair Present John M Connolly Alderman At Large Present Rebekah Gewirtz Ward Six Alderman Present Thomas F. Taylor Ward Three Alderman Present Bruce M. Desmond Alderman At Large Present Patrick Sullivan III Deputy Fire Chief Present Stan Koty DPW Commissioner Present Monica Lamboy Exec. Dir., OSPCD Present Doug Willardson Finance Dept. Present Bill Swymer OSPCD Present Daniel Federico OSPCD Present Anne Thomas Counsel OSPCD Present David Webster FRIT Present 190977 - Conveying the Assembly Row DIF Consultant Analysis on municipal service impacts.: RESULT: WORK COMPLETED 190978 - Conveying the Assembly Row DIF Tri-Party Public Funding Agreement.: RESULT: WORK COMPLETED 191229 - Requesting an appropriation of $301,000 from unexpended bond proceeds from the Argenziano School Construction Project to fund needed building renovations at the Public Safety Building.: Mr. Koty explained that a below average price was received to repair the roof of the Public Safety building and he suggested having the work done sooner rather than later. The bid can't be awarded until the funding is secured, therefore this appropriation is being requested. The roof work will carry a 15 year warranty and should extend the life of the building by about 5 years.

Committee Meeting May 10, 2011 Finance Committee Page 2 of 3 Printed 5/11/2011 At the present time there is $416,933 unexpended in the bond. The committee made the following requests: 1) that a list of repairs needed at various city owned buildings be provided, 2) that an answer be provided as to whether unexpended funds may be used to pay down principle on the bond, 3) that an explanation of why the Argenziano School project came in under budget be provided. RESULT: APPROVED 191230 - Requesting approval of an MBTA Shared Use Path Easement in Assembly Square.: Ms. Thomas reviewed the easement agreement with the members. RESULT: APPROVED 191231 - Requesting approval of an MBTA Drainage Easement in Assembly Square.: Ms. Thomas discussed the easement agreement for the 72" outfall conduit at Assembly Square and reviewed its major provisions with the committee. The MBTA is requiring a $50,000 fee to grant the easement and this amount will be paid by Federal Realty Investment Trust (FRIT) per a Backstop Agreement between the city and FRIT. This item will remain in committee until the committee has an opportunity to review the Backstop Agreement. RESULT: KEPT IN COMMITTEE 191262 - Requesting acceptance of a grant up to $25,000 from the Boston Mayor’s Office of Emergency Management to the Fire Dept. for its participation in Operation Urban Shield.: Deputy Chief Sullivan explained what the funds would be used for. RESULT: APPROVED 191345 - Requesting the transfer of $43,838 from the Sanitation Recycling Acct. to the School Custodians Professional & Technical Services Acct. to fund the remaining portion of the AM/PM Cleaning Corp. contract.: Mr. Willardson and Mr. Koty explained that the additional funds are needed to offset the cost for adding a School Department building (Cross Street) and 2 floaters to the original contract. The transfer is being sought from unused Sanitation Department funds. In addition to not expending the Sanitation Department's budgeted $275,000, the department also received $35,000 from the sale of recycled paper. The committee was informed that additional requests will be forthcoming

Committee Meeting May 10, 2011 Finance Committee Page 3 of 3 Printed 5/11/2011 for the custodians contract. The committee expressed concern that funds were encumbered prior to a funding request being made to the Board of Aldermen. The committee requested figures on expenditures that led to this shortfall and information as to when the 2 floaters began working. RESULT: KEPT IN COMMITTEE 191346 - Requesting an increase in the Dilboy Revolving Account Fund Expenditure Cap by $40K to accomodate additional activity through FY11.: RESULT: KEPT IN COMMITTEE 191347 - Requesting approval of the proposed HUD Action Plan for FY2011-2012, featuring a grant of $3,610,801 in CDBG, HOME, and ESG funding.: Ms. Lamboy, Mr. Federico and Mr. Swymer spoke about the One Year Action Plan, informing the members that there has been a 15.5% reduction ($518,000) to CDBG funds and a 10% reduction ($111,000) to HOME funds. In light of these reductions, adjustments were made to the Action Plan. A comparison sheet was reviewed by the committee. RESULT: APPROVED 191348 - Requesting acceptance of a grant of up to $12,400 from the Boston Mayor’s Office of Emergency Preparedness for Police Dept. participation in the Urban Shield exercise on May 22 - 23, 2011.: RESULT: APPROVED 191351 - Sixty registered voters submitting a “Proposed Ordinance to Ensure that Development Financed with the Sale of DIF Bonds Yields Jobs for Somerville Residents.”: The committee dealt with this issue at its May 2nd meeting and has completed its work on the item. The committee is recommending that the item be forwarded to the Legislative Matters Committee for further action. RESULT: WORK COMPLETED