Committee Report - Finance - 6-22-11 — File 191684

June 22, 2011 Finance Committee Page 1 of 8 Printed 6/23/2011 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Maryann M. Heuston Chair Present William A. White Jr. Vice Chair Present John M Connolly Alderman At Large Present Rebekah Gewirtz Ward Six Alderman Present Thomas F. Taylor Ward Three Alderman Present William M. Roche Ward One Alderman Present Walter F. Pero Ward Four Alderman Present Sean T. O’Donovan Ward Five Alderman Absent Robert C. Trane Ward Seven Alderman Present Dennis M. Sullivan Alderman At Large Present Bruce M. Desmond Alderman At Large Present Joseph Curtatone Mayor Present Ed Bean CFO Present Doug Willardson Budget Analyst Present Matt Buckley Director, Personnel Present Candace Cooper Asst. Director, Personnel Present Kevin Kelleher Chief Fire Engineer Present Patrick Sullivan III Deputy Fire Chief Present Karthik Viswanathan CIO Present Nicolas Salerno Election Commissioner Present Frank Senesi Director, Veterans Services Present Elizabeth Craveiro Treasurer Present Angela Allen Director, Purchasing Present Marc Levye Chief Assessor Present Kate Ashton Grants Present Frank Wright City Solicitor Present Phillip Ercolini OSPCD, Exec. Director Present Michael Lambert OSPCD, Transportation & Infrastructure Present Dana LeWinter OSPCD, Housing Present Michael Cabral Deputy Police Chief Present Paul Upton Deputy Police Chief Present John Long City Clerk Present Michael Meehan Director, Communications Present Robert May OSPCD, Planning Present Eddie Nuzzo Supt,, ISD Present Matthew Dias Director, Traffic & Parking Present Paulette Renault-Caragianes Director of Health Present Nancy Milnor Library Director Present

Committee of the Whole June 22, 2011 Finance Committee Page 2 of 8 Printed 6/23/2011 James Halloran Supt., Recreation & Youth Present Stan Koty DPW Commissioner Present Ginger Barrett Supt., Water & Sewer Present • Public Hearing for public input on the proposed FY 2012 budget No speakers for nor against. • FY-12 Budget The following Aldermen were recused from the discussions and votes taken, as noted: Alderman Desmond - Information Technology; Alderman Heuston - DPW Administration; Alderman O’Donovan - DPW Administration and Fire; Alderman Pero - SomerStat and Retirement Services; Alderman Roche - DPW Highway and Police; Alderman Sullivan - Traffic and Parking; Alderman Taylor - Animal Control The committee reviewed each department’s budget request and made cuts where appropriate, essentially reducing various salary and wage lines where particular positions would be vacant for a determined period of time. Alderman White requested documentation to support the projected revenue estimate resulting from passage of the ordinance dealing with expired vehicle registrations and inspection stickers and Alderman Gewirtz requested that a plan for informing residents of that ordinance be provided to the committee. Alderman Gewirtz requested information showing the cost savings that would be realized by the DPW taking control of the city’s street lights. Mr. Koty stated that approximately $30,000 could be realized in the first year and that savings could possibly reach $100,000 when the entire program is set up properly. Alderman White’s motion that the FY-12 budget be corrected to reflect changes to various departmental appropriation requests, as provided during the course of the FY-12 budget deliberations, was approved. The following Resolutions and Orders were approved: Resolution by Aldermen Trane, Sullivan, Connolly, Desmond, White, Pero, Heuston and Taylor: That the Administration consider changing the Junior Detail Clerk position from ½ time to full time, due to the workload required to meet the needs of those requesting Police details. Resolution by Alderman Trane: That the Administration consider changing the Part Time Animal Control position to a Full Time position, in order to provide coverage during the weekends. Resolution by Alderman Taylor: That the Administration make every effort to add an additional building inspector in the Inspectional Services Department.

Committee of the Whole June 22, 2011 Finance Committee Page 3 of 8 Printed 6/23/2011 Resolution by Alderman Desmond: That the Administration review the description of each line item in the city’s budget to ensure that all costs are assigned to the appropriate line items in all future budgets. Order by Alderman Desmond: That the Commissioner of Public Works develop a backup plan for ensuring that the high quality of maintaining the Weights and Measures in the city will continue, should the current Sealer of Weights and Measures retire or become incapacitated and not able to perform his duties. Resolution by Alderman Desmond: That the Administration use funding cut from the FY-12 budget to hire an Assistant Sealer of Weights and Measures, so that person may begin learning the functions of the Sealer and begin to attain the certifications needed to perform the functions of that position. The committee made the following reductions to the proposed FY-12 budget: By Department Org. # Acct. # Reduction White Debt Service 592500 $60,000.00 Gewirtz DPW Buildings & Grounds 407 511300 $5,830.00 Gewirtz DPW Highway 405 511300 $2,915.00 Roche Elections 162 511000 $645.00 Roche Finance - Internal Auditing 139 511000 $5,007.00 Connolly Fire 220 511000 $16,328.00 Trane Health & Wellness 512 511000 $13,191.00 Trane Health & Wellness 512 511002 $500.00 Desmond Libraries 610 511000 $1,823.00 White Traffic & Parking 293 511000 $2,611.00 Gewirtz Enterprise Fund - Water 6000 511000 $4,176.00 Gewirtz Enterprise Fund - Water 6000 524013 $22,500.00 Total: $135,526.00 (Including Enterprise Funds)

Committee of the Whole June 22, 2011 Finance Committee Page 4 of 8 Printed 6/23/2011 191591 - Requesting an appropriation of $21,940 from the Assembly Square Stabilization Fund to pay debt service related to the reconstruction of certain parks.: RESULT: APPROVED 191592 - Requesting an appropriation of $700,000 from Unreserved Fund Balance (“Free Cash”) to the DPW Snow Removal Account to eliminate the FY2011 Snow Removal Deficit.: RESULT: APPROVED 191593 - Requesting an appropriation of $45,000 from Unreserved Fund Balance (“Free Cash”) to the Police Overtime Acct. to eliminate a year-end deficit.: RESULT: APPROVED 191594 - Requesting an appropriation of $17,000 from Unreserved Fund Balance ("Free Cash") to the Auditing Division Accounting & Auditing Professional Services Acct. to pay for forensic auditing services in connection with the investigation of the Council on Aging.: RESULT: APPROVED 191595 - Requesting an appropriation of $3,900 from Unreserved Fund Balance (“Free Cash”) to the Clerk of Committees Salaries Monthly Account to eliminate a year end deficit.: RESULT: APPROVED 191596 - Requesting transfers from various DPW Accts. to offset the projected DPW snow deficit of $207,934.31.: RESULT: APPROVED 191597 - Requesting the transfer of $75,000 from the Fire Dept. Salary Acct. to the Fire Alarm Overtime Acct.:

Committee of the Whole June 22, 2011 Finance Committee Page 5 of 8 Printed 6/23/2011 RESULT: APPROVED 191598 - Requesting the transfer of $3,254 from the Sewer Capital Improvements Acct. to the MWRA Assessments Acct.: RESULT: APPROVED 191599 - Requesting the transfer of $811 from the DPW’s Recycling Acct. to its School Custodian Overtime Acct.: Chairman Heuston's amendment to change the receiving department from Custodian Overtime to Professional & Technical Services, was approved. RESULT: APPROVED AS AMENDED 191600 - Requesting approval to pay a prior fiscal year invoice of $795 for wheelchair ramp repairs made at the Water Dept.: RESULT: APPROVED 191624 - Requesting approval to transfer $375 in the Veterans Services Dept., from the Printing and Stationary Acct. to the Personal Services Longevity Acct.: RESULT: APPROVED 191625 - Requesting authorization to pay a $69.22 prior year invoice from New England Office Supply using FY11 funding in the Mayor’s office.: RESULT: APPROVED 191626 - Requesting authorization to seek a PARC grant of $500,000 for North Street Veterans Playground renovation costs.: Mr. Lambert informed the members that there is CDBG funding that could be used to cover the city's matching funds portion. RESULT: APPROVED

Committee of the Whole June 22, 2011 Finance Committee Page 6 of 8 Printed 6/23/2011 191627 - Requesting authorization to submit a PARC grant application for $500,000 for construction costs for a new Harris Park at 15-25 Cross Street East.: Mr. Lambert informed the members that there is CDBG funding that could be used to cover the city's matching funds portion. RESULT: APPROVED 191640 - Requesting acceptance of the provisions of MGL c44, s53F1/2 establishing an Enterprise Fund for Dilboy Stadium and Dilboy Field Recreational areas.: Mr. Halloran explained that the money in the existing Revolving Fund account would be transferred to this new Enterprise Fund. RESULT: APPROVED 191641 - Requesting approval of the FY 2012 Dilboy Enterprise Budget in the amount of $110,000.: RESULT: APPROVED 191642 - Requesting acceptance of the provisions of MGL c44, s53F1/2 establishing an Enterprise Fund for the Veterans Memorial Ice Skating Rink and an outdoor ice skating rink adjacent to the facility.: RESULT: APPROVED 191643 - Requesting approval of the FY 2012 Veterans Memorial Ice Skating Rink Enterprise Budget in the amount of $479,208.: RESULT: APPROVED 191644 - Requesting approval to appropriate $3,500,000 in Free Cash to reduce the FY2012 Tax Levy.: RESULT: APPROVED 191647 - Requesting the re-authorization of certain Departmental Revolving Funds for FY2012.:

Committee of the Whole June 22, 2011 Finance Committee Page 7 of 8 Printed 6/23/2011 The committee voted on the Cable Telecommunications Revolving Fund only. (All other revolving funds in this item were approved by the committee on June 15th.) RESULT: APPROVED 191648 - Requesting an appropriation of $2,435,355 and authorization to borrow $2,435,355 in a bond for the construction of a new outdoor skating rink.: RESULT: APPROVED 191650 - City Clerk submitting recommendations for adjustments to certain fees charged by the City Clerk’s Office, effective July 1, 2011.: Mr. Long discussed the proposed increases for Marriage and Dog Licenses and for some business licenses that occupy more of the Board of Aldermen's and City Clerk's time. Alderman White's motion that the fee for spayed and neuter dogs not be increased, failed on a roll call vote. Alderman White's motion that the fee for marriage licenses not be increased, failed on a roll call vote. Alderman Trane requested that information regarding the fee structures from other communities be provided for comparison and Chairman Heuston requested that an indication of the effort expended by other communities to approve and monitor various licenses be provided. RESULT: APPROVED 191651 - Requesting an appropriation of $1,000,000 from Unreserved Fund Balance (“Free Cash”) to the Capital Projects Stabilization Fund.: RESULT: APPROVED 191652 - Requesting an appropriation of $800,000 from Unreserved Fund Balance (“Free Cash”) to the Rainy Day Stabilization Fund.: RESULT: APPROVED

Committee of the Whole June 22, 2011 Finance Committee Page 8 of 8 Printed 6/23/2011 191653 - Requesting appropriation of $127,513 from the Capital Stabilization Fund for renovations to the Veterans Memorial Skating Rink.: RESULT: APPROVED 191655 - Requesting approval of a home rule petition authorizing the City to incur debt to repair or maintain property under the control of the City through an agreement with the Commonwealth.: Mr. Wright explained that this item pertains to the skating rink but that it is written so that it could be applied to any other city owned public buildings. Mayor Curtatone referenced some of the other assets that could fall under this umbrella, e.g., Drawer 7 and the boat house. Once the Home Rule Petition is passed, renovations can move forward. RESULT: APPROVED