Committee Report - Finance - 10-5-11 — File 192065

October 5, 2011 Finance Committee Page 1 of 4 Printed 10/10/2011 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Maryann M. Heuston Chair Present William A. White Jr. Vice Chair Present John M Connolly Alderman At Large Present Rebekah Gewirtz Ward Six Alderman Present Thomas F. Taylor Ward Three Alderman Absent Dennis M. Sullivan Alderman At Large Present William M. Roche Ward One Alderman Present Joseph Curtatone Mayor Present Omar Boukili Administrative Assistant Present Mary Jo Rossetti Ward Seven School Committeeman Present M. Teresa Cardoso Ward Two School Committeeman Present Mark Niedergang Ward Five School Committeeman Present Paul Bockleman Ward Six School Committeeman Present Adam Sweeting Ward Three School Committeeman Present Sarah Kloos Personnel Director Present Stan Koty DPW Commissioner Present David Lutes Environmental Programs Manager Present Ed Bean CFO Present Thomas Pasquarello Chief of Police Present David Morrow The Maquire Group Present Bill Carney Gilberne Construction Present Tony Pierantozzi Supt. of Schools Present • Update on the reconstruction of the East Somerville Community School Mayor Curtatone provided an update on the reconstruction of the East Somerville Community School and stated that the finished product would be state of the art. He discussed negotiations with the insurance company, the Massachusetts School Building Authority, (MSBA), the bidding process, financing and a savings of $3 million resulting from a change in materials. The city is anticipating a construction start in the beginning of November 2011 and a 2013 opening for the school. Questions were raised about the $5 million gap and Mayor Curtatone stated that the additional funding would not impact other capital projects in the city. Mr. Carney told the members that there was difficulty in obtaining bids on steel and that the development and design process also made it harder to get bidders for the project. Additionally, the estimators did not anticipate the level of labor intensity that would actually be needed to complete the project and the selective demolition that was done exposed issues that were not originally expected.

Committee Meeting October 5, 2011 Finance Committee Page 2 of 4 Printed 10/10/2011 Mr. Niedergang expressed shock at the cost overrun and questioned the contingency amount, should further problems arise unexpectedly. He also requested information on what items were given up in addition to the green roof. Alderman Gewirtz requested that The Maquire Group provide a cost estimate for a green roof at the school. Alderman White requested that copies of the submitted bids be provided to the committee. Alderman Roche requested that a fact sheet and timeline be prepared to inform residents of Ward One about the project. 191958 - Requesting approval for the Personnel Dept. to use FY 2012 funds to pay FY 2011 invoices totalling $7,133.: RESULT: APPROVED 191982 - Communicating to this Board regarding a Capital Projects planning update.: RESULT: WORK COMPLETED 192006 - Requesting an appropriation of $100,000 and authorization to borrow the same amount in a bond for various repairs to municipal buildings.: Mr. Koty discussed the repairs and Mr. Bean explained why the work is being funded through a bond. Alderman Gewirtz requested that a spreadsheet be provided, detailing the specific work needed and who bid on the project. RESULT: APPROVED 192007 - Requesting an appropriation of $55,000 and authorization to borrow the same amount in a bond to replace the apron at the Fire Dept. Headquarters.: Mr. Koty told the members that this was necessary to remove a public safety hazard. RESULT: APPROVED 192008 - Requesting an appropriation of $50,000 and authorization to borrow the same amount in a bond to repair the Dept. of Public Works roof.: Mr. Koty stated that the roof has mold and mildew and needs to be repaired. The work will carry a 15 year warranty.

Committee Meeting October 5, 2011 Finance Committee Page 3 of 4 Printed 10/10/2011 RESULT: APPROVED 192009 - Requesting an appropriation of $50,000 from the Capital Projects Stabilization Fund for private way reconstruction work.: Mr. Koty explained that these roadways were in need of repair and that the city secures sign-offs from property owners on the roadway. Alderman Gewirtz questioned why the city was paving these roadways, since they are private. RESULT: APPROVED 192010 - Requesting an appropriation of $25,000 from the Capital Projects Stabilization Fund to fund the purchase of street benches and barrels.: RESULT: APPROVED 192011 - Request to pay prior year invoices in the Department of Public Works from the FY12 appropriation, totalling $11,031.75.: RESULT: APPROVED 192012 - Requesting acceptance of a grant of $31,809 from the Office of Justice Programs FY11 Byrne JAG Grant for the use of the Police Dept.: Chief Pasquarello explained how the grant would enhance training for the Police Department. RESULT: APPROVED 192013 - Requesting the acceptance of an overtime reimbursement from Federal Realty to cover Police expenses associated with the Riverfest Fireworks event on September 17, 2011.: RESULT: APPROVED 192014 - Requesting approval of an $800 grant from the MetLife Foundation to support the Arts Council’s Art in a Garden program.: RESULT: APPROVED

Committee Meeting October 5, 2011 Finance Committee Page 4 of 4 Printed 10/10/2011